Constitution of the
College Council of
Glen Oaks Community
(Adopted September 7, 2012)
Preamble: The College Council of Glen Oaks Community College exists to
support the mission, vision and values of Glen Oaks Community College.
Article I - Purpose
The College Council of Glen Oaks Community College is a
representative body of the college on behalf of faculty, staff and
administration whose purpose is to develop, align and integrate planning
processes to facilitate positive change in the institution and to model
continuous quality improvement (CQI) principles with the following:
Develop and provide oversight for the Strategic
Identify, prioritize and coordinate specific
strategies for implementation,
Create Core Strategy Committees, and
Assess, coordinate, monitor, prioritize and
adopt Core Strategy Committees.
Monitor institutional effectiveness,
accreditation and quality improvement initiatives.
Serve as a communication and a recommendation
body for the college and constituencies.
Provide a forum for ideas and discussion without
Article II – Organization
Section 1: Composition
Membership consists of representatives from each employee group
including Leadership: President +
Dean of Finance and Operations + One (1) member; Faculty: Three (3) members; Administration:
Three (3) members, one (1) of whom must be from Institutional Research; GOSSE: Three (3) members (excluding College Council Chair and
Secretary – see Section 4).
Section 2: Election of Members
The President of the College and the Dean of Finance and Operations hold
withstanding, indefinite positions on the College Council.
Procedures for election - Each of the four (4) employee groups is
responsible for determining their group’s representatives either through
appointment or election.
C) Length of Term – Three (3) year terms with
staggered year terms start dates.
*Effective July 2012, all current
College Council members will decide within their employee group who will be
serving for one (1), two (2), or three (3) years, and the staggered year term
rotations will begin.
D) Term Limits – Any term limits will be decided
at the discretion of each employee group.
Filling of Vacancies – If for any reason a member cannot fulfill his/her
term, the respective employee group is responsible for replacing their member (Article
II, Section 2b).
Section 3: Meetings of the Organization
Frequency of Meetings – Four (4) ½ day meetings per year on the first
Friday of the following months: September, December, February and May, and one
(1) full day retreat during Spring/Summer semester: date to be determined at
the February meeting.
Special Meetings – Any College Council group is able to call a special
meeting while providing at least a two-week notice with the approval of the
Quorum – Simple majority of members present.
Section 4: Officers of the Council
The officer positions do not count toward membership in their employee
group and are compensated positions held by appointed members who have been
active on the College Council for no less than one (1) year with a three (3)
year term limit, serving no more than two (2) consecutive terms.
Council will appoint the above-mentioned positions, and
from appointments will be filled by the employee groups.
(See Article II, Section 2, e.)
B) Officer Positions – Chair and Secretary
I) Appointments will be made by
the College Council during the May meeting from any membership group, and
II) Appointments take effect in
Section 5: Committees of the Organization
The College Council will designate Core Strategy Committees (Ad Hoc) to
meet the College Council’s functions (see Section 1, Article I).
I) Membership of committees is
open to all College Council members and/or Glen Oaks Community College
II) Members of the College Council
subcommittees will solicit committee membership from the Council or employee
groups around the college.
Core Strategy Committees are formed to fulfill the objectives of each
value of the Strategic Plan and listed within the Strategic Plan.
Once a Core Strategy Committee has achieved its objectives, the College
Council will decide whether or not to dissolve the committee.
Article III – Duties and Responsibilities
Section 1: Parliamentary Authority
The College Council will function under the procedures of Robert’s Rules
Section 2: Duties and Responsibilities of Members,
Officers and Committees
Duties and Responsibilities of Members – While the College President and
Dean of Finance and Operations hold leadership roles within the institution,
their positions on the College Council are non-leadership roles. They are voting members of the College Council
with the responsibility of a member.
B) College Council Chair is a voting member only
in the event of a tie.
C) Duties and Responsibilities of Officers -
a) Sets agenda,
b) Facilitates each meeting,
Maintains records to ensure “institutional memory,”
Ensures college-wide communication of College Council activity, and
Ensures member attendance by:
i) Facilitating discussion
(between employee group and Council) regarding committee members’ active
ii) Recommending replacement
members to employee groups for member non-participation.
a) Organizes and communicates meeting times and locations,
b) Records and files meeting minutes,
Distributes previous meeting minutes and current meeting agenda to
Monitors and records member attendance.
D) Duties and Responsibilities of Committees -
Appointed committees will determine their own goals and objectives based
on the Strategic Plan.
II) All committees must report findings and
progress to the College Council a minimum of once per year at a scheduled
III) If a committee is making budgetary requests,
they must do so on or before the scheduled May meeting.
Section 3: Procedures for Amendments
A) Bylaws will be reevaluated yearly at the
B) These bylaws
may be amended by a quorum of members present.