College Council, Leadership & Committees

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College Council

College Council

History

For maintaining accreditation through the Higher Learning Commission, in 2000, Glen Oaks began an innovative process called the Academic Quality Improvement Project (AQIP). At an AQIP Strategic Forum in January 2005, Glen Oaks participants identified needs of the college, including the need for improved internal communication and the need for a revised strategic planning process. To address these needs, Glen Oaks has begun a new model for strategic planning, implementation, internal communication called the College Council.

Purpose

The College Council is a representative body of the College whose purpose is to develop, align and integrate planning processes to facilitate positive change in the institution and to model continuous quality improvement (CQI) principles.

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Functions

  • Develop and provide oversight for the Strategic Plan
  • Identify, prioritize, and coordinate specific strategies for implementation
  • Create Core Strategy Teams
  • Assess, coordinate, prioritize and adopt Core Strategies
  • Monitor institutional effectiveness and quality improvement initiatives
  • Serve as a communication and recommendation forum

Constitution

Constitution of the College
Council of Glen Oaks Community College

Preamble: The College Council of Glen Oaks Community College exists to support the mission, vision and values of Glen Oaks Community College.

Article I - Purpose

The College Council of Glen Oaks Community College is a representative body of the college on behalf of faculty, staff and administration whose purpose is to develop, align and integrate planning processes to facilitate positive change in the institution and to model continuous quality improvement (CQI) principles with the following:

Functions

  • Help develop and provide oversight for the Strategic Plan:
    • Identify, prioritize and coordinate specific strategies for implementation,
    • Provide direction for the creation of Core Strategy Committees, and
    • Assess, coordinate, monitor, prioritize and adopt Core Strategy Committees.
  • Monitor institutional effectiveness, accreditation and quality improvement initiatives.
  • Serve as a communication and a recommendation body for the college and constituencies.
  • Provide a forum for ideas and discussion without retribution.

Article II - Organization

Section 1: Composition
  1. Membership consists of representatives from each employee group including Leadership: Leadership members consist of the following permanent members: President (Ex officio), Dean of Finance and Operations and Dean of Academics; Faculty: Three (3) members; Administration: Three (3) members, one (1) of whom must be from Institutional Research; GOSSE: Three (3) members (excluding College Council Chair and Secretary- see Section 4). In addition to leadership the current accreditation officer will also be a permanent member and will not count towards an employee group representative.
Section 2: Procedures for Selection of Members
  1. The President of the College and the Dean of Finance and Operations hold withstanding, indefinite positions on the College Council.
  2. Selection of Membership – Each of the four (4) employee groups is responsible for determining their group’s representatives, which can be through appointment or election.
  3. Length of Term – Three (3) year terms with staggered year terms start dates.
    *Effective July 2012, all current College Council members will decide within their employee group who will be serving for one (1), two (2), or three (3) years, and the staggered year term rotations will begin.
  4. Term Limits – Any term limits will be decided at the discretion of each employee group.
  5. Filling of Vacancies – If for any reason a member cannot fulfill his/her term, the respective employee group is responsible for replacing their member (Article II, Section 2b).
Section 3: Meetings of the Organization
  1. Frequency of Meetings – Meetings will be held monthly for a maximum of 2 hours. In addition to monthly meetings there will be a full day retreat during the Spring/Summer semester. Meeting dates and times will be determined by membership at the beginning of each semester.
  2. Special Meetings – Any College Council group is able to call a special meeting while providing at least a two-week notice with the approval of the chair.
  3. Quorum – Simple majority of members present.
Section 4: Officers of the Council
  1. Officer Positions – Chair and Secretary
    1. Appointments will be made by the College Council during the May meeting (Beginning May 20 15) from any membership group, and
    2. Appointments take effect in September.
  2. The officer positions (Council Chair and Secretary) do not count toward membership in their employee group and are compensated positions held by appointed members who have been active on the College Council for at least one (1) year. Officer positions will be for three (3) years. Service is limited to 2 consecutive terms.
    1. College Council will appoint the above-mentioned positions, and
    2. Vacancies from appointments will be filled by the employee groups. (See Article II, Section 2, e.)
Section 5: Committees of the Organization
  1. The College Council will designate Core Strategy Committees (Ad Hoc) to meet the College Council’s functions (see Section 1, Article I).
    1. Membership of committees is open to all College Council members and/or Glen Oaks Community College employees, and
    2. Members of the College Council subcommittees will solicit committee membership from the Council or employee groups around the college.
  2. Core Strategy Committees are formed to fulfill the objectives of each value of the Strategic Plan and listed within the Strategic Plan.
  3. Once a Core Strategy Committee has achieved its objectives, the College Council will decide whether or not to dissolve the committee.

Article III - Duties and Responsibilities

Section 1: Parliamentary Authority
  1. The College Council will function under the procedures of Robert’s Rules of Order.
Section 2: Duties and Responsibilities of Members, Officers and Committees
  1. Duties and Responsibilities of Members – While the College President, Dean of Finance and Operations, and Dean of Academics hold leadership roles within the institution, their positions on the College Council are non-leadership roles. They are voting members of the College Council with the responsibility of a member.
  2. College Council Chair is a voting member only in the event of a tie.
  3. Duties and Responsibilities of Officers –
    1. Chair
      1. Sets agenda,
      2. Facilitates each meeting,
      3. Maintains records to ensure “institutional memory,”
        1. All minutes will be stored on the shared drive.
      4. Ensures college-wide communication of College Council activity.
        1. Meeting minutes will be made available to the college community via the shared drive and College Council web page.
      5. Ensures member attendance by:
        1. Facilitating discussion (between employee group and Council) regarding committee members’ active participation, and
        2. Recommending replacement members to employee groups for member non-participation.
    2. Secretary
      1. Organizes and communicates meeting times and locations,
      2. Records and files meeting minutes,
      3. Distributes previous meeting minutes and current meeting agenda to members, and
      4. Monitors and records member attendance.
  4. Duties and Responsibilities of Committees –
    1. Appointed committees will determine their own goals and objectives based on the Strategic Plan.
    2. All committees must report findings and progress to the College Council a minimum of once per year at a scheduled meeting. More reports may be requested by the committee or college council.
    3. If a committee is making budgetary requests, they must do so on or before the scheduled May meeting.
Section 3: Procedures for Amendments
  1. Bylaws will be reevaluated yearly at the Spring/Summer Retreat.
  2. These bylaws may be amended by a quorum of members present.
    1. Amendments may be proposed at any college council meeting.

(Adopted September 7, 2012) (Revised September 12, 2014)

Membership

College Council Members

Leadership Council

Dr. David Devier: College President (Permanent Council Member)
Michael Goldin: Interim Dean of Academics /AQIP Liaison (Permanent Council Member)
Bruce Zakrzewski: Dean of Finance (Permanent Council Member)
Paul Aivars: Director of Business Services (2019)

Mid-Levels

Open Position: Assistant Dean of Assessment & Academic Services (Permanent Council Member)
Eric Connelly: Website Administrator (2019)
Ben Fries: Student Success Advisor (2019)
Jamie Raifsnider: TRIO – SSS Project Advisor (2020)

GOSSE
(Glen Oaks Support Staff Employees)

Judith Fetch: Library Technician (2019)
Dawn Wood: Secretary to the Faculty (2021)

Faculty

Ren Hartung: Anatomy & Physiology (2019)
Rebecca Burch: Developmental/Social Science (2021)

College Council Officers

Dr. Tammy Russell: Director of Institutional Effectiveness and Research & Title III Programs (Permanent Council Member)/College Council Facilitator (2019)
Amy Young: Registrar/College Council Recorder (2019)

Minutes

Meeting Minutes

Person taking meeting minutes

College Council meeting minutes can be obtained by submitting the Request Committee Information Form.

Request Committee Information

Leadership & Committees

Board of Trustees

Board of Trustees

Bruce Gosling
Bruce Gosling

Chairperson

Nancy A. Percival
Nancy A. Percival

Vice-Chairperson

Kimberlee Bontrager
Kimberlee J. Bontrager

Treasurer

Rod Lopez
Rod Lopez

Secretary

Elizabeth Datkovic
Elizabeth A. Datkovic

Trustee

Carol Higgins
Carol Higgins

Trustee

Alice Gieber
Alice Gieber

Trustee

Advisory Boards

Advisory Boards

Agribusiness Advisory Board

Board Members

Anne Gentz
Bill Butcher
Bruce Carls
Chuck Frisbie
Gerald Barkley
Jeff Brazo
Lowell Graber
Mark Trowbridge
Scott Koenigsfeld

Automotive Technologies Advisory Board

Board Members

Tommy Cameron
John Culp
James Deroshia
Dr. David Devier
Rob Fisher
Tim Freehling
Leh Hadden
Marty Hart
David Hayes
Jack Hill
Rob Jenks
Warren Johncock
Ricky Kobold
Barr Lindblom
Chuck McClain
John Mikulenas
Pat Morgenstern
Dennis Musselman
Doug Pesti
Brian Walsh
Steve Webb
Jennifer Yesh

Business Advisory Board

Board Members

Andrew Kuk
Glen Terry
John Wiedlea
Phyllis Youga
Cathi Abbs
Lynn Coursey
Gene Curnow
Paul Hildenbrand

Computer Aided Drafting & Design Advisory Board

Board Members

Jim Cook
Max Schulze
Bryan Balzer
Alex Balzer
Kurt Esseltine
Kyle Ulrich
Pat O’Brian
Doug Stahnke

Computer Networking/Coding Advisory Board

Board Members

Jennifer Adams
Rob Adams
Rob Beachy
Chad Bennett
Jeshua Campos
Dalton Christner
Eric Connelly
Kevin Conner
Nathan Denton
David Devier
Patrick Hoelscher
Matt Hoffman
Dylan Kunce
Jason Leach
Kris Leach
John Londono
Coni Nickles
Cole Musolff
Jesse Salazar
Andrew Schull
Phil Webb
Mike White
Corey Wood
Jennifer Yesh

Criminal Justice Advisory Board

Board Members

Dave Ives
Nancy Percival
Mark Lillywhite
Jim McNeil
Michael White
Geoff Smith
Robert Pattison
Julie Yunker
Kelly Burns
Lance Goodlock
TJ Baker

Graphic Design Advisory Board

Board Members

Sam Adams
Alyssa Arrington
Steve Erts
Donna Grubbs
Joey Ellen Hamilton
Valorie Juergens
Dirk Milliman
Mandy Murphy
Michael Northrop
Candice Phelps
Brett Scheske
Lauren Sterling
Gail Suess-Brandow
Linda Walker

Health Advisory Board

Board Members

Susan Ryan
Adessa Goss
David Fowler
Sara Baker
Carol Naccarato
Marsha Decker
Linda Moraniec
Lisa Terry
Darci Skrzyniarz
Charlotte Pavilanis
Hope Bailey
Joella Scarlet-Martin
Virginia Jordan

Machine Tool Advisory Board

Board Members

Ron Zimmerman
Ginny Kowalski
Greg Mills
Julie Evans
Gene Harrison
Don Eaton
Kelly Presta
John Wiedlea

Medical Assisting Advisory Board

Board Members

Hope Bailey
Donna Bruning
Kristy Davis
Rebekka Hagenbuch
Jo Hagood
Dawn Hayes
Sara Johnson
William Lederman
Marlene Livingston
Julie McEnroe
Shannon Menz
Cynthia Miller
Brandi Monroe
Patricia Morgenstern
Carol Naccarato
Janice Reed
Jen Rose
Darci Skrzyniarz
Tim Stoll
Sherry Swartz
Tonia Taylor
Julie Westbrook

Technology Advisory Board

Board Members

Robert Beachy
Chad Bennett
Frank Romeo

Welding Technologies Advisory Board

Board Members

Jason Brown
Seth Burpee
Craig Gearhart
Alyse Gordon
Bob Gulbranson
Chris Hamlin
Ken Lahrke
Tim Lawson
Dan Miles
Cameron Nevins
Jim Romain
Mike Sanford
Larry Shingledecker
Allyson Starrett
Travis Walker
Ken Willcutt
Larry Wilson

Committees

College Committees

Glen Oaks Community College operates under a shared governance model. Committees are the operating system of our institution. Our committees involve members from all areas within the institution and support the development and implementation of new ideas, improvements to support student success and provide an avenue for problem-solving. Our committees help organize some of the most important work on our campus.

Below is a list of standing committees and the chair person for each committee. If you would like to learn more about these groups, see copies of the meeting minutes or make suggestions and recommendations for the groups to consider, please complete the Request Committee Information form.

Committees & Committee Chairs

Accessibility Committee
Michael Goldin, Chair
Ensures compliance with federal and state accessibility requirements.
Assessment Team
Dr. Tammy Russell, Chair
Supports the College’s institutional assessment efforts.
Assessment Academy Team
Dr. Tammy Russell, Chair
A team developed to work directly with the Higher Learning Commission to improve assessment practices across campus.
Calendar Committee
Amy Young, Chair
Establishes the academic calendar for the College.
College Council
Dr. Tammy Russell, Facilitator
A representative body of the College that develops, aligns and integrates planning processes to facilitate positive change.
Curriculum Committee
Michael Sandelin, Chair
Reviews individual courses taught at the college to ensure academic quality.
Distance Learning Advisory Team
Michael Goldin, Chair
Oversees the distance learning program to ensure academic quality.
Equity & Inclusion Committee
Amanda Yearling, Chair
Engages students, faculty and staff in facilitation and celebration of diversity on campus.
Faculty Credentialing Committee
Michael Goldin, Chair
Fiscal Priorities
Bruce Zakrzewski, Chair
Guided Pathways Team
Michael Goldin, Co-Chair &
Tonya Howden, Co-Chair
A cross-sectional team developed to support the implementation of the Guided Pathways initiative at Glen Oaks.
High Quality Teaching & Learning Committee
Rebecca Burch, Chair
Develop and implement ideas to help improve teaching and learning.
Perkins
Michael Goldin, Chair
Professional Development Committee
Michael Goldin, Chair
Program Review & Development Committee
Michael Goldin, Chair
Provides guidance and oversight to academic departments in reviewing their programs.
Scholarship Ad-Hoc Committee
Vonda Marrow, Chair
Student Success Council
Rebecca Burch, Chair
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