Grading System


Appeal of Grades

Within a month of receipt of a grade, the student may appeal the grade to the course instructor and present facts that document the necessity for a grade change. These facts might include copies of quiz or test grades and grades on papers or final exams. The discussion should cover the calculation of the grade using the process described in the course syllabus. The burden of persuasion shall be on the student. The student and the instructor will review the facts, and the instructor will render an opinion based upon his or her professional judgment. If the grade appeal is not satisfactorily resolved, the student may send a letter of appeal to the Dean of the College. The Dean of the College will forward a copy of this letter to the instructor. The student must appeal the grade in writing within two months of receipt of the grade. Some reasons for a grade appeal might be:

A. The grade was calculated in a manner inconsistent with the course syllabus or the changes to
the syllabus.

B. The grading standards for the course were arbitrary, capricious, or unequally applied.

The Appeal Committee comprised of the Dean of the College, the appropriate Faculty Coordinator and the instructor will review the facts. The instructor will be asked to demonstrate that the grade was determined in a manner consistent with the course syllabus. Only when there is due cause, such as item B, the Appeal Committee will have the authority to change the grade without the instructor’s support. The decision of the Appeal Committee is final.

Click on the following link for a printable copy of the Grade Appeal Form:
Grade Appeal Form

Where to find your grades

Grades for each semester will be available on the College’s website approximately one week after the end of the semester. Students have 30 days to verify the accuracy of the grades to the Registrar. A printed grade report will be mailed on request. All grades are posted to the permanent transcript of the student.

Grade Point Averages

In computing the grade point average, the grade earned in each course is multiplied by the corresponding number of semester hours in the course. The resulting “honor points” obtained from all classes are totaled, and the result is divided by the total number of semester hours of work carried.

Work for which an “I” (Incomplete) is given will not be computed in arriving at a grade point average (GPA) (See Incomplete Work for additional information, p. 32). A “W” (Withdrawal), “V” (Visitor audit), “CR” (Credit granted), “IP” (In Progress; no credit) and NC (No Credit) are also not computed in student’s GPA.

Grade Point Re-evaluation (Excluding Nursing)

This policy is meant for students whose grade point average from one disastrous semester is significantly lower than the work the student has completed in other semesters and, because of this, the cumulative grade point average is not representative of the student’s capabilities. The student may have experienced personal, emotional and/or financial problems which resulted in a less-than-successful attempt at an education.

At Glen Oaks, grade point re-evaluation eliminates the necessity for a student to extend his or her education to make up for a low grade point average. Upon approval of the student’s petition for grade point re-evaluation, grades for a designated semester, including passing grades, will be eliminated from the grade point average. The previous grades will appear on the transcript, but won’t be counted toward graduation and won’t be figured into the student’s scholastic average.

The decision to petition for grade point re-evaluation implies that a student has given the matter serious thought and has discussed the implications of grade point re-evaluation with a counselor. The student must have attempted at least 30 semester hours of academic work at Glen Oaks Community College. The minimum number of hours considered for grade point re-evaluation is six. To file for grade point re-evaluation, see the Dean of the College.