Academic Standing Policy

Academic Standing Policy

A stack of Glen Oaks diplomas prior to the 2016 graduation ceremony.

Policy 3.04

[The following Academic Standing Policy does not apply to certain Allied Health and Nursing programs since they have their own academic standards for admission to, continuing in, and being dismissed from their programs.]

The Glen Oaks Community College Academic Standing Policy is intended to assist Glen Oaks Community College students to succeed in their studies, to assure that they are realistically able to meet the minimum 2.0 grade point average required for graduation, and to maintain the academic integrity of Glen Oaks Community College. Toward this end Glen Oaks has adopted the following Academic Standing Policy:

Academic Good Standing: Students with a calculated cumulative GPA of 2.0 or above will be considered in Good Standing.

Academic Caution: Students with 1-20 attempted credit hours and a calculated cumulative grade point average below 2.0 will be placed on Academic Caution and sent a letter strongly encouraging them to meet with a Success Coach or Academic Advisor to address the situation.

Academic Intervention: Students with 21-40 attempted credit hours and a calculated cumulative grade point average below 2.0 will be placed on Academic Intervention. Students on Academic Intervention will only be allowed to enroll in three courses (no more than 9 credit hours) unless they meet with a Success Coach or Academic Advisor to develop an Academic Success Plan. Academic Success Plans must be created no later than two weeks prior to the semester in which the students wish to enroll.

Academic Restriction: Students with 41 or more attempted credit hours and a calculated cumulative grade point average below 2.0 will be placed on Academic Restriction. Students on Academic Restriction will only be allowed to enroll in two courses (no more than 6 credit hours) unless they meet with a Success Coach or Academic Advisor to develop an Academic Success Plan. Success plans must be created no later than two weeks prior to the semester in which the students wish to enroll. Students on Academic Restriction who do not meet with a Success Coach or Academic Advisor to develop an Academic Success Plan and/or whose term grade point average is below a 2.0 will be moved to Academic Suspension.

Academic Suspension: Students on Academic Suspension will be sent a certified letter notifying them of their academic standing and of the requirement to sit out a minimum of one semester before being allowed to enroll in any future courses at Glen Oaks. Prior to enrolling in future courses, students on Academic Suspension must meet with a Success Coach or Academic Advisor to discuss steps they will take to be academically successful. Students who return after sitting out a semester will only be allowed to enroll in two courses (no more than 6 credit hours) per semester.

Reviewed/approved by Board of Trustees: 12/14/2016.
 

Policy 3.04A

Appeal Process
Academic Suspension may be appealed to the Assistant Dean of Students who will form a committee to determine if the appeal will be granted. A granted appeal only means an exception is made to the requirement that the student sit out one semester. All appeals must be made in writing no later than 30 days from the date of the suspension letter and shall be processed no more than 30 days from receipt of the appeal. Appeal forms are available from Success Coaches or Academic Advisors and must be completed by both the student and Success Coach or Academic Advisor. Late appeals (appeals submitted in writing more than 30 days from the date of the suspension letter) shall not be granted for the following semester. Late appeals will be considered only after the student has sat out at least one semester. No more than two appeals per student will be considered.

Returning to Glen Oaks Community College after Suspension or a Granted Appeal
Students who return to Glen Oaks Community College after sitting out a minimum of one semester on Academic Suspension, or students who successfully appeal their Academic Suspension, will be limited to a maximum of six credits hours during the semester in which they return. Students who do not maintain at least a 2.0 calculated grade point average during the semester in which they either return from suspension, or are granted an appeal to the suspension, will remain in the Suspension category.

Revised 10/31/16

Approved by Board of Trustees: 12/14/2016.
 

Grade Point Re-Evaluation

(Excluding Nursing Program)
Policy 3.28

This policy is meant for those students whose grade point average from one disastrous semester is significantly lower than the work the student has completed in other semesters and, because of this, the cumulative grade point average is not truly representative of the student’s capabilities. The student may have experienced personal, emotional and/or financial problems which resulted in a less-than-successful attempt at an education.

At Glen Oaks grade point re-evaluation eliminates the necessity for a student to extend his or her education to make up for a low grade point average. Upon approval of the student’s petition for grade point re-evaluation, grades for a designated semester, including passing grades,will be eliminated from the grade point average. The previous grades will appear on the transcript, but will not be counted toward graduation and will not be figured into the student’s scholastic average.

The decision to petition for grade point re-evaluation implies that a student has given the matter serious thought and has discussed the implications of grade point re-evaluation with a counselor. The student must have attempted at least 30 semester hours of academic work at Glen Oaks Community College. The minimum number of hours considered for grade point re-evaluation is six. To file for grade point re-evaluation, students must see the Dean of Academics & Extended Learning.

Adopted by Board of Trustees 1/13/93, revised 9/14/05, 9/17/14

(Position titles updated 07/02, 9/17/14)
 

Independent Investigation Requests

Policy 3.29

  1. Student requests credit through Independent study by submitting a written proposal to the instructor and/or discussion with the instructor.
  2. After the instructor approves the proposal, student and/or instructor completes the Independent Investigation form (see 3.29A). This form is to be submitted to the Dean of Academics & Extended Learning and approval granted before the student may register for the course. This form will contain the following information in sufficient detail to clearly describe each procedure:
    • Course number
    • Description of project
    • Objectives
    • Description of procedures for meeting objectives
    • Description of method of evaluation (by instructor)
    • Schedule of conferences
  3. After approval, copies will be forwarded to the student, instructor, and Registrar by Dean of Academics & Extended Learning.
  4. The following regulations apply:
    • A student may carry one course per semester for 2 semester hours of credit.
    • Any student is limited to one Independent Investigation course per semester and may take no more than 6 credit hours during his/her enrollment at Glen Oaks.
    • A minimum of 2.5 GPA in the field of investigation will be a prerequisite for enrolling. Students applying for Independent Investigations credit must have accumulated 15 semester hours of college credit. If only one course has been taken in the field of investigation, the grade of 3.0 will be a prerequisite for Independent Investigations privileges. In instances where more than one course has been taken in the subject, the 2.5 GPA will apply. Any exceptions to item “c” shall be submitted to the Dean of the College for consideration.
    • The normal number grading system will apply.
    • Independent Investigation will not be approved for a course offered on the regular schedule.

July 1992. (Position titles updated 07/02.) revised 9/14/05, 9/17/14

 

Grades Are On The Web

Grades for each semester will be available on the College’s website approximately one week after the end of the semester. Students have 30 days to verify the accuracy of the grades to the Registrar. A printed grade report will be mailed on request. All grades are posted to the permanent transcript of the student.

 

Grade Point Averages

A female student wearing headphones looking at a computer screen.

In computing the grade point average, the grade earned in each course is multiplied by the corresponding number of semester hours in the course. The resulting “honor points” obtained from all classes are totaled, and the result is divided by the total number of semester hours of work carried.

Work for which an “I” (Incomplete) is given will not be computed in arriving at a grade point average (GPA). (See Incomplete Work for additional information). A “W” (Withdrawal), “V” (Visitor Audit), “CR” (CRedit granted), “IP” (In Progress; no credit) and NC (No Credit) are also not computed in student’s GPA.

 

GPA Requirements in Nursing

If they are to progress, students in the Nursing program must receive a grade of 2.5 (C+) or better in each course taken in the nursing curriculum as well as all prerequisites such as Anatomy, Physiology, and English. An overall grade point average (GPA) of 2.5 (C+) is required for graduation. See the Director of Nursing for more information.

Attention Students! If you are considering a career in Nursing, please note the following:

  • All high school and college transcripts must be submitted by the schools to Glen Oaks immediately.
  • A syllabus must be submitted for any course which appears to meet a prerequisite course.
  • Any course being considered as a replacement for a nursing prerequisite must have earned a grade of 2.5 or higher and have been taken no more than five (5) years ago.

 

Certificate/Degree Requirements

Policy 3.31

Current requirements for graduation with an associate degree are as follows:

Degree Requirements

  1. A cumulative grade point average of at least 2.0. (C); specific programs require a higher GPA
  2. A minimum of 62 credits for an associate degree in the required areas.
  3. A minimum of 15 credits must be earned at Glen Oaks Community College.

Certificate Requirements

  1. A cumulative grade point average of at least a 2.0.
  2. Satisfy the credit requirements of the certificate.
  3. A minimum of 15 credits must be earned at Glen Oaks Community College.

Any substitution of certificate/degree requirements must be approved by the Dean of Academics & Extended Learning.

Adopted by Board of Trustees 1/13/93, reviewed 9/14/05, revised 8/13/14.

(Position titles updated 07/02, 9/17/14.)

 

Catalog Affecting Credits And Graduation

Policy 3.32

The date of the catalog by which credits are checked for graduation may not be more than four years earlier than the date of the issuance of the degree. A student may not be checked by a catalog dated earlier than the time of entrance. Students may not use a combination of catalogs to graduate, but must follow the degree requirements in one catalog. If a student’s work is  interrupted by military service, an extension of time of not more than six years will be allowed equal to the period of interruption.

Second Degrees
Second degrees will be awarded based on the catalog in effect at the time of enrollment in the new program and cannot be extended beyond four years. For a second associate degree, a student must complete a minimum of 15 additional credit hours beyond the first degree at Glen Oaks and achieve a 2.0 grade point average for the additional credits. It is required that these additional credits be planned and approved in writing through a counselor. The written approval of the additional 15 credits must be forwarded to the Registrar’s Office in order to be considered for the awarding of the degree.

Second Certificates
Second or additional certificates will be evaluated based on the catalog in effect at the completion of the second certificate.

Adopted by Board of Trustees 1/13/93, revised 8/10/94, revised 9/14/05, reviewed 9/17/14.

Note: If a student stays out for more than three consecutive semesters, the Registrar will work with the student and their advisor for best consideration options.

 

Physical Education Waiver

Policy 3.33

Students who present a statement from a medical doctor may request the Dean of Academics & Extended Learning to waiver the physical education requirement for graduation. Students exempted from the physical education requirement must complete 62 semester hours for all associate degrees.

Adopted by Board of Trustees 3/14/90, revised 9/14/05, 9/17/14.

(Position titles updated 07/02, 9/17/14.)