Credit by Exam, Attendance, Grading System

Credit by GOCC Examination

Policy 3.08

Students may receive credit for a course offered by Glen Oaks Community College by requesting and then successfully completing a comprehensive examination in the subject matter area. Whether a course is eligible for credit by exam will be determined by the Dean of Academics & Extended Learning and the faculty who teach the course. The following steps must be taken:

A lit sidewalk path through Glen Oaks at night. (black and white)


  1. Get a copy of the Credit by Exam Form (Form 3.08A) from the Registrar’s Office,
  2. Obtain signatures from the full-time Instructor/Professor, Dean of Academics & Extended Learning and Registrar,
  3. Pay the Credit by Exam fee in the bookstore,
  4. Take the comprehensive exam, and
  5. Sign up for the class (within the add/drop period of a semester) and pay tuition and fees for the course.

A grade will be issued based on the student performance on the comprehensive exam for the semester in which the exam was given. The fee for the exam is $50.00. If the student signs up for the class, the $50.00 fee will be applied towards the tuition charge.

Adopted by Board of Trustees 1/13/93, revised 9/14/05, 8/13/14, reviewed 9/17/14.

(Position titles updated 07/02 & 9/17/14)


College Level Examination Program (CLEP)

Policy 3.09

The College Level Examination Program (CLEP) is a service of the College Entrance Examination Board. The CLEP test affords students and prospective students the opportunity to demonstrate their academic proficiency at the freshman-sophomore college level. The test battery includes several general study areas and numerous specific subject matter fields. Students do not have to pay tuition for the credits granted. At Glen Oaks Community College, a maximum of forty-seven (47) semester hours of credit may be applied toward an associate degree through the CLEP program. Transfer of CLEP credits is dependent on the policy in effect at the transferring college or university. Evaluation of credits will be based on CLEP recommendations, transfer college, and appropriate to degree.

Further information concerning this program including testing sites may be obtained by contacting the advising department or through the CLEP web-site.

July 1992, revised 3/9/05, revised 9/14/05, 9/17/14


Prior Learning Assessment Credit Policy (PLA)

Glen Oaks is participating with the LearningCounts portfolio assessment service founded by the Council for Adult and Experiential Learning (CAEL). LearningCounts allows adult students to earn college credit for the knowledge they have acquired outside of the classroom through portfolio assessment. LearningCounts is a leading portfolio assessment service.

The process will begin with the student and their advisor discussing what life experience they have and how this experience will apply to their current academic program completion at Glen Oaks Community College. Potential and relevant Glen Oaks course(s) will be identified as to credit to award and a Prior Learning Assessment Form will be completed and submitted to the Dean of Academics & Extended Learning.

The student will register for Developing Your Portfolio College Credit – a free course from Learning Counts. Some prerequisite considerations for the student are that the student has several years (at least 5) of professional experience, the student has completed at least 1 online course and has technical literacy skills to complete an online course, and the student has taken English Composition. This course is designed to provide an expedited introduction and overview to Prior Learning Assessment (PLA) portfolio development. Upon the completion of the portfolio development course, students will be able to develop a portfolio for college course credit based on the work completed throughout the course. Students must pay for and submit their first and any additional portfolios as recommended by LearningCounts.

The Portfolio will be assessed through the LearningCounts assessment process and if there is recommendation for credit(s), the student will request a LearningCounts transcript or Prior Learning Assessment Grades to be submitted to the Glen Oaks Registrar. Charges and process to obtain a LearningCounts transcript/grades will be defined by LearningCounts. The course and credit will be transcribed on the Glen Oaks student record as equivalent course transfer credit as defined on the Prior Learning Assessment Form and LearningCounts recommendation. All LearningCounts portfolios will be assessed and recommended for college credit by CAEL-trained faculty assessors according to their specific subject matter expertise within their disciplines. The credit recommendations on this transcript indicate the student has demonstrated the college-level learning equivalent to Glen Oaks courses. The faculty assessor evaluation is based upon the student’s demonstration of achieving and documenting—through evidence—the competencies and learning outcomes of the course at a “C” grade or above. The course will be used in completion of a Glen Oaks degree or certificate, but it will at the judgment of the transfer school as to whether the course will transfer.

Developing Your Portfolio for College Credit

Developing Your Portfolio for College Credit is a free, self-paced course that guides students through the process of creating a course-match prior learning assessment portfolio for evaluation by LearningCounts. After completing the course, students can submit a portfolio for assessment by CAEL-trained faculty assessors with the appropriate subject matter expertise.

An exterior picture of the front entrance of Glen Oaks including the DBDA. (black & white)



Policy 3.21

Regular attendance is encouraged in each course for which a student is enrolled.

Suggested procedure:

  1. Faculty keep records of student’s class attendance.
  2. When a student’s absence record equals that of the number of hours in a course, the faculty member should request that a formal notice be sent from the Dean of Academics & Extended Learning advising the student about this matter.
  3. If there is no change in the student’s behavior, and if the individual misses 15 percent or more of the class time in any given course, the faculty member teaching that course has the option of dropping the student from the class.

Note: See 3.21A below for Nursing Student Attendance Policy

July 1992, revised 9/14/05, 9/17/14.

(Position titles updated 07/02, 9/17/14.)


Classroom Attendance Policy: Nursing Students

Policy 3.21A

Glen Oaks Community College class attendance policy shall be followed for all nursing theory courses with this exception: the academic penalty will be imposed. If the student misses 15% of the class hours in a given course, the faculty will assign one whole number grade drop in the final course grade. This policy is published in the College Catalog.

Tardiness time will be recorded. All accumulated tardy time will be added to the classroom absence time. The student will notify the faculty when absent or tardy.


Clinical Attendance Policy: Nursing Students

Regular and punctual attendance is a requirement for all students. Students will notify the agency at least one hour before scheduled clinical time if the student will be absent or tardy. In an emergency, the student will notify the faculty member as soon as possible.

In clinical classes with 135 nursing practical contact hours, a student missing more than 18 of their clinical hours will automatically have their final grade dropped one whole number on the grading scale. Absences totaling more than 27 of the clinical hours will result in course failure.

In clinical classes with 90 nursing practical contact hours, a student missing more than 12 of their clinical hours will automatically have their final grade dropped one whole number on the grading scale. Absences totaling more than 18 of the clinical hours will result in a course failure.

In clinical classes with 45 practice contact hours, a student missing more than 6 of their clinical hours will automatically have their final grade dropped one whole number on the grading scale. Absences totaling more than 9 of the clinical hours will result in a course failure.

Tardiness time will be recorded. A written warning will be issued after the occurrence of a second tardiness. All accumulated tardy time will be added to the clinical/lab absence time.

Adopted by Board of Trustees August 13, 1997, revised 2/20/03, revised 9/14/05, reviewed 9/17/14.


Grievance Procedure: Nursing Students

Policy 3.21B

Students must try to resolve clinical instruction concerns through discussion with the involved party/parties. If a satisfactory solution has not been reached the student may request a meeting with the Director of Nursing and the party/parties involved.

Should resolution fail, students may complete a student concern report (3.65A) and submit it to the Dean of Academics & Extended Learning.

Adopted by Board of Trustees August 13, 1997, revised 2/20/03, revised 9/14/05, 8/13/14.

(Position titles updated 07/02, 9/17/14.)


Nursing and Allied Health Policy Substance Abuse Policy

Policy 3.21C

Seven female nursing students sitting around a U shaped desk in a classroom watching an instructional video.

Many federal and state laws are now in effect to protect the safety of patients. Healthcare agencies are now charged with certain actions to protect the safety of the public from employees who are working under the influence of drugs/and or alcohol or who have criminal backgrounds. Students in nursing and healthcare occupations must be in compliance with these agency stipulations in order to participate in clinical experiences/externships.

To comply with our agency contracts, drug plus alcohol screening is incorporated into the health status evaluation required prior to entrance to each Nursing and Allied Health Program.

Positive test results will result in denial of admission/readmission.

The student will incur the cost of drug plus alcohol screening. The nursing and allied health department contracts with an outside agency to conduct these services.

January 2004 Governor Granholm signed a law that says “it is now a misdemeanor punishable by up to 180 days in jail and /or a maximum fine of up to $1,000.00 to be a drunk health care provider who conducts any part of his or her practice with a blood alcohol level of 0.05 or higher”. Therefore, GOCC reserves the right to drug plus alcohol screen nursing and allied health students when behavior or conduct makes staff/faculty suspect substance abuse. The student will incur the cost of any drug plus alcohol screening.

*Note: Some health care agencies used for clinical experiences/externships are initiating random drug plus alcohol screening for staff and students assigned to their agency.

Refusal to allow mandatory or requested drug plus alcohol screens in the clinical agency will result in immediate program dismissal and potential college disciplinary actions. Please refer to Glen Oaks Community College Catalog for the Student Code of Conduct which describes behaviors that will result in disciplinary action.

Adopted 4/12/06, reviewed 9/17/14.


Nursing & Allied Health Policy Criminal Background Check Policy

Policy 3.21E

Changes are taking place within the healthcare facilities at the national and state levels in order to maintain the safety of clients within their agencies who are receiving care.

In September 2004 the Joint Commission on Accreditation of Healthcare Organizations (JCAHO), now known as The Joint Commission, which accredits healthcare facilities across the nation, enforced background screening and has set requirements mandating that students in a healthcare field must now complete the same background check as hospital employees.

February 2006, Governor Jennifer Granholm signed legislation to strengthen criminal background checks in long term care facilities stating, “This legislation is to protect our state’s most vulnerable citizens”. Long term care will include skilled nursing facilities, long-term care hospitals, hospitals with swing beds, intermediate care facilities for persons with mental retardation, home health agencies, residential care and assisted living facilities and hospices. This law is in effect as of April 1, 2006.

To be in compliance with JCAHO requirements, the above law and the Michigan Compiled Laws Section 333.20173a, students in nursing and allied health programs must complete background investigations to be able to use clinical sites. The student will incur the cost of the background investigation either directly or through course fees. Make sure that you are following directions from your programs prospective department before starting any background investigation.

Admission or readmission to any healthcare program will be denied for the following:

Certain felony convictions or attempt/conspiracy to commit a felony within 15 years preceding the date of admission; such as criminal sexual conduct, abuse or neglect, health care fraud involving a firearm, prescription drugs or similar felonies. For a full list of felonies, see MCL 333.20173a at, OR any misdemeanor within 10 years prior to application that involved or is similar to the following:

  1. Abuse, neglect, assault, battery
  2. Criminal sexual conduct
  3. Fraud or theft against a vulnerable adult (as defined by the Michigan penal code or similar misdemeanor in state or federal law), but not limited to such crimes against a vulnerable adult.
  4. Criminal activity involving controlled substances such as sale, possession, distribution or transfer of various narcotics or controlled substances.

For a full list of misdemeanors, see MCL 333.20173a at

Once admitted to an Allied Health/Nursing program or nurse aide course, students subsequently convicted of crimes listed above will be dismissed from the Allied Health/Nursing Program or Nurse Aide Course. It is the student’s responsibility to report changes in the status of his/her criminal background to the Director of Allied Health or Nursing no later than 3 days after the occurrence.

Adopted 4/12/06, revised 2/10, 2/13, 2/16


Class Examinations

Examinations in each college credit course are considered part of the total requirements for the course.
The college instructors generally administer a mid-semester and an end-of-semester examination. Additional exams may be given by instructors at their discretion.

Two female nursing students sitting at a desk taking a test.

The last week of each semester is considered a part of the semester and, where desired, is reserved for final exams.

Grading System

At the end of each enrollment period, a grade is entered on the student’s permanent record for each class for which the student is registered. The following numerical grading system is used:

4.0 — Outstanding; work is clearly at a mastery level
3.5 — Much better than average
3.0 — Better than average; work exceeds standards
2.5 — Slightly better than average
2.0 — Average; work meets standards acceptably
1.5 — Less than average
1.0 — Poor; work barely meets minimum standards
0.0 — Failing; work does not meet course standards
I — Incomplete (see policy 3.23 for description of when to use)
W — Withdrawal
V — Visitor (Audit)
IP — In progress; no credit (see policy 3.23 for description of when to use)
CR — Credit granted
NC — No credit

July 1992, revised 2/20/03, revised 9/14/05, reviewed 9/17/14.


Grades: Nursing Program Requirements

Students in the nursing program must earn a grade of 2.5 or higher in each required nursing course in the nursing curriculum and maintain an overall GPA of 2.5. Students who receive final grades of less than 2.5 in a required course will not be allowed to progress. Students who receive final grades of less than 2.5 will be dismissed from the program. If re-accepted to a future class, the student will be requested to repeat any courses in the nursing curriculum for which a grade of less than 3.0 was received.

In addition, students must achieve a satisfactory lab/clinical performance evaluation. Students will meet with their clinical instructor at mid-point and again at the end of their clinical rotation for an evaluation conference to participate in self-evaluation of their clinical performance. The purpose of these evaluations is to provide the student the opportunity for feedback, to reinforce strengths, and to correct any weak areas by the end of the clinical rotation. The Evaluation of Clinical Performance document is to be completed and signed by both student and faculty member at both mid-point and final evaluations. Students who receive an unsatisfactory lab/clinical performance evaluation will receive a maximum final grade of 1.5 in the clinical course regardless of their grade point in the theory portion of the course.

Grades for clinical nursing courses will be determined by utilizing a percentage for each component (theory, clinical, lab, based on the number of credits attributed to each of those components). For example, a 4 credit class which assigns 1 credit for clinical practice and 3 credits for theory will determine the final grade using 1/4 for clinical and 3/4 for theory. For nursing  classes having laboratories, the laboratory performance component will be evaluated according to laboratory evaluation guides.


Written Warning Notice

The nursing instructor will list in writing the reasons for issuing a warning notice based on established, but not limited to, criteria. The criteria and process to be followed will be published in the nursing program’s student handbook. If the student does not show satisfactory improvement after receiving a warning notice, the student will fail the course. The student may not continue in the program after failing the course. The student has the right to appeal.

Adopted by Board of Trustees August 13, 1997, revised 2/20/03, revised 9/14/05, revised 7/19/11, reviewed 9/17/14.


Nursing Course Progression
Grading Policy Within The Nursing Division

Policy 3.22A

The 0.0 to 4.0 grading scale is used by the Division of Nursing for the final grade in each of the Nursing courses. The numerical grade point is assigned using the following scale:

4.0 = 95-100%
3.5 = 90-94%
3.0 = 85-89%
2.5 = 80-84%
2.0 = 75-79%
1.5 = 70-74%
1.0 = 65-69%
0.0 = 64% and below

Note: If a student fails two courses in the nursing curriculum (could be the same course), they are dismissed from the program and shall NOT be readmitted.

Adopted by Board of Trustees August 13, 1997, revised 2/20/03, revised 9/14/05, revised 7/19/11, reviewed 9/17/14, approved 2/9/17.


Incomplete And In-Progress Coursework

Policy 3.23

Incomplete Work

A nursing student using a measuring tool to read an EKG report.

A student may receive an Incomplete (I) in a course if at least 75% of the course is completed. A grade of “I” may be completed by satisfactorily finishing the course objectives within one semester subsequent to the receipt of the Incomplete. If it is not removed within this period of time, the Incomplete will remain as a permanent entry of the transcript, and the student must register and repeat the course to receive a grade and credit for degree purposes. The student may initiate this process by completing the “Student Request for Incomplete Grade” form and submitting it to the course instructor. The instructor must complete the grey area and submit to the Dean of Academics & Extended Learning. After the request has been approved or denied, by the instructor, and the Dean of Academics & Extended Learning has signed acknowledgement, the form will be distributed to student, instructor, student file and Academic Coordinator. The form is available in Student Services.

In-Progress Work
A student enrolled in courses below 100 Level may receive an In-Progress grade of “IP” if the course requirements as detailed in the course syllabus have not been completed. The student has the next semester (i.e., either fall or winter) to work with an instructor to complete the course requirements. A student will receive no academic credit for an “IP” grade, and it will not affect the student’s grade point average.

July 1992, revised 11/1/99, 9/19/00, 8/11/04, 9/14/05, 9/17/14.


Appeal of Grades

Policy 3.24

  1. Within a month of receipt of the grade, the student will appeal the grade to the course instructor and present facts that document the necessity for a grade change. These facts might include copies of quiz or test grades and grades on papers or final exams. The discussion should cover the calculation of the grade using the process described in the course syllabus. The burden of persuasion shall be on the student. The student and the instructor will review the facts and the instructor will render an opinion based upon his or her professional judgment.
  2. If the grade appeal is not satisfactorily resolved, the student may send a letter of appeal to the Dean of Academics & Extended Learning, who will forward a copy of this letter to the instructor. The student must appeal the grade in writing within two months of receipt of the grade. Some reasons for a grade appeal might be:
    • The grade was calculated in a manner inconsistent with the course syllabus or the changes to the syllabus.
    • The grading standards for the course were arbitrary, capricious, or unequally applied.

The Appeal Committee comprised of the Dean of Academics & Extended Learning, and the instructor will review the facts. The instructor will be asked to demonstrate that the grade was determined in a manner consistent with the course syllabus. Only when there is due cause such as item 2b, the Dean of Academics & Extended Learning will have the authority to change the grade without the instructor’s support. The decision of the Appeal Committee is final.

Effective: Fall 2001

July 1992, revised October 2001, reviewed 9/14/05, revised 9/17/14.


Repeated Courses

Policy 3.25

A course taken at Glen Oaks Community College for which a grade has been recorded may be repeated. The highest grade earned in a repeated course is the grade that will count towards graduation and will be utilized in computing the cumulative grade point average required for graduation. On the official transcript, the term, course title and course number of the previous attempt(s) will remain as a permanent record. Title IV funding and other government programs may have regulations regarding repeat of courses.

July 1992, revised 9/14/05, reviewed 9/17/14.


Audit of Courses

Policy 3.26

A student who desires to attend classes regularly but does not desire to take final examinations or receive grades or credit may register as an auditor. A student so electing this option must register as an auditor at the time of registration and pay all tuition and fees. A record will be kept of the courses audited. A grade of “V” will appear on the student’s grade reports and permanent records.

Credit for such courses cannot be established at a later date. Students once registered in a course for credit cannot change to audit nor can a student registered for audit change to credit after the end of the first 10% of the academic period.

Credit for courses previously audited may be earned by registering for credit and completing the course with a satisfactory grade.

July 1992, reviewed 9/14/05, reviewed 9/17/14.