Glen Oaks Community College has established its financial aid program with two goals in mind:
- To assist students in financing their post-secondary education,
- To attract students with a variety of abilities and skills to the college.
We encourage all students to carefully read this information about financial aid at GOCC, and also to read the Consumer Information Guide.
What is Financial Aid?
Financial aid is assistance to help students cover expenses related to attending college. These funds are administered by Glen Oaks, and typically originate from the federal government, the State of Michigan, the institution, or a private funding source. Financial aid is made available to students through three basic types of programs:
- Grants and Scholarships – which do not have to be repaid.
- Work Study Employment – which provides paid work experience on and off campus.
- Loans – which MUST be repaid.
How to Apply for Financial Aid
To apply for grants, scholarships, work-study or student loans for use at Glen Oaks Community College, complete the following steps:
- Students, and parents of dependent students, obtain an FSA ID to sign the FAFSA electronically at https://fsaid.ed.gov.
- Complete and submit the Free Application for Federal Student Aid (FAFSA). The student (and his/her parents, if student is dependent) or spouse (if applicable) complete the FAFSA online at www.fafsa.gov. The FAFSA on the web worksheet may be obtained from high school guidance counselors or from the Financial Aid Office at Glen Oaks Community College. To have your FAFSA sent to Glen Oaks Community College, add the GOCC school code 002263. Note: Students must complete the FAFSA to reapply for financial aid each academic year. The FAFSA should be completed as soon as possible after October 1st. The student (and parents) should complete the FAFSA using their most recent completed tax filing information. For the 2017-2018 academic year, the FAFSA requires 2015 tax return data.
- Submit additional verification documents if requested. If selected for verification by the Department of Education, the Glen Oaks Financial Aid Office may request verifying documents to complete your financial aid file. This is a federal requirement.
Once all documentation has been received, the Financial Aid Office will notify students by mail of their federal grant package through an award letter.
Preferred Deadlines for Submitting the FAFSA
Students should submit their FAFSA as soon as possible, recognizing that some aid is awarded on a first come, first serve basis. The FAFSA process should be completed at least two months prior to the start of the semester for which aid is needed. Students are encouraged to complete the application process by these deadlines:
Fall Semester — June 1
Winter Semester — November 1
Summer Semester — March 1
Students can submit their FAFSA after these dates, but there may be a delay in processing the student’s award in time for registration. Students who do have incomplete financial aid files at time of registration will be expected to pay all costs and will then be reimbursed if found to be eligible for aid. To help pay for charges not covered by financial aid, the FACTS tuition payment plan is available – for more information, contact the Glen Oaks cashier or go to www.glenoaks.edu/cashier.
- Submit your FAFSA as early as possible after Oct. 1 for each year you intend to enroll.
- Pay close attention to what documentation is being requested and respond immediately.
- Develop a file for your financial aid information and always keep a copy of all forms submitted.
- Contact the Financial Aid Office with questions at 269-294-4260 or via our Contact Form.
- The federal government has expectations of students who receive financial aid such as maintaining satisfactory academic progress.
- Students should be prepared to pay all non-tuition, fee and book expenses through the first six weeks of each semester. Financial aid in excess of tuition, fees, and book charges is disbursed to the student beginning the sixth week of each semester.
General Eligibility Requirements
Students must meet the following eligibility requirements to be considered for financial aid:
- Admitted to Glen Oaks Community College and enrolled as a regular student. (Guest students and dual enrolled, CTE and EMC students are not eligible for financial aid.)
- Pursuing a federally approved degree or certificate.
- Have a high school diploma or GED certificate.
- Not in default on a student loan and/or do not owe a repayment on a federal grant previously received.
- A U.S. citizen or eligible non-citizen. Non-citizens who are in the United States on an F1, F2 student visa, J1 or J2 exchange visitor visa or G series visa (international organizations) are not eligible for financial aid.
- Have a valid social security number.
- Registered with the Selective Service. This applies to all males who are at least 18 years of age. (You may register on line at http://www.sss.gov).
- Making satisfactory academic progress as defined by federal regulations and pursuant to Glen Oaks’ policy. See the SAP policy.
Student’s Rights And Responsibilities
Once eligibility for aid has been determined, students will be sent an Award Letter that lists the types and amounts of financial aid that have been awarded to attend Glen Oaks Community College.
Pell Grant and SEOG awards are applied to your student account if determined to be eligible from FAFSA. Donor scholarships, student loan funds, and other types of aid have a separate application process and are applied to your account once the funds have been received.
Financial aid that is dependent on level of enrollment will be adjusted after the first three weeks of each semester. Pell grants are awarded based on full-time enrollment and are adjusted to reflect the student’s actual enrollment for that semester. Revised award letters showing the adjusted amounts are available upon request.
All financial aid is awarded expecting that you will attend the classes for which you are registered. Non-attendance in a class will result in a reduction of the financial aid award. If financial aid has already been disbursed, the student will be billed for any resulting balance owed.
Financial aid is awarded to help pay for educational expenses, such as tuition, fees, books, supplies, housing and transportation. Financial aid is first applied toward tuition and fees. If the financial aid award exceeds the amount needed to cover the tuition and fees, books and supplies may be charged against any remaining aid. If there is any remaining financial aid after all institutional and book expenses are paid, the student will receive the balance in the form of a refund check. These refund checks will be mailed from the Business Office. Refund checks are produced on a weekly basis after the sixth week of classes each semester.
All financial aid is awarded subject to funding by federal, state, institutional or private sources. Some awards may be reduced or canceled in order to comply with federal, state or institutional eligibility guidelines. This occurs most often when students attend less than full-time, or when a student changes his or her enrollment status by adding, dropping, or withdrawing from classes.
Students who have special circumstances that may affect eligibility for financial aid, such as student or parental loss of employment or income, should contact the Glen Oaks Financial Aid Office.
Satisfactory Academic Progress (SAP)
All federal financial aid recipients are required to maintain satisfactory academic progress as established by federal regulations. This policy is separate and distinct from the College’s Academic Probation and Suspension Policy, and applies to all students receiving federal aid administered by the GOCC Financial Aid Office.
Students must meet three criteria to maintain satisfactory academic progress. These criteria are monitored each semester after grades have been posted:
- Grade-Point Average: The student must maintain a minimum 2.0 grade point average on a semester and cumulative basis. Transfer credits from other institutions will not be considered in this review.
- Completion Percentage: Students must complete at least 67 percent of all credits attempted on a semester and cumulative basis. Attempted credits include registered credits and transferred credits from other institutions. Completed credits include transfer credits, grades of CR, and 1.0 or higher. Incomplete credits include NC, W, 0.0 and I.
- Maximum Time Frame: The number of attempted credits in which a student is expected to finish a program cannot exceed 150 percent of the published length of the program. Attempted credit hour limits apply whether or not the student has actually received financial aid for the entire time at GOCC. Transfer credits from previous schools count toward maximum time frame. Students exceeding these attempted credit hour maximums will be on financial aid denial and will not be eligible for additional semesters of financial aid.
SAP Warning and Denial
Students who fail to meet the GPA and/or completion criteria are placed on Warning for their following semester of enrollment. When on Warning, students may be eligible for grants, scholarships and loan funds. After the warning semester, the student’s progress is again monitored. If the student’s cumulative progress meets or exceeds the GPA and completion criteria, the student may be removed from Warning. Students who fail to meet cumulative progress requirements for a second semester will be on financial aid Denial.
A student on financial aid Denial is ineligible to receive federal financial aid. To regain eligibility, a student on SAP Denial must do ALL the following:
- Meet the minimum cumulative GPA requirement of 2.0; and
- Meet the minimum cumulative completion rate requirement of 67 percent; and
- Make a request, in writing, for a reevaluation of his or her SAP status.
A student may appeal financial aid SAP Denial, in writing, to the SAP Appeal Committee. Appeals may be granted if the student’s failure to make progress is shown by documentation to have been a result of illness or other extenuating circumstances. SAP Appeal forms are available in the GOCC Financial Aid Office.
How is Your Financial Aid Award Determined?
Most federal and state financial aid is based on “need.” “Need” is calculated using the following formula:
Expected Family Cost of Attendance – Contribution = Financial Need
Cost of Attendance (COA) refers to tuition, fees, living and personal expenses, books, supplies and transportation. The information submitted on the Free Application for Federal Student Aid (FAFSA) is used to compute the student’s expected family contribution (EFC). The formula for the calculation of the EFC was developed by Congress and is used by ALL colleges and universities.
Return of Title IV Policy
Students who receive federal (Title IV) aid, (i.e. Pell, SEOG and student loans) will be subject to the Federal Return of Title IV Funds Policy.
This policy applies to students who completely withdraw or stop attending all of their classes prior to 60% of a semester. Any student who wishes to withdraw must contact the Glen Oaks Community College Registration desk to begin the withdrawal process.
Students who receive financial assistance from a non-federal source (i.e. private scholarship, Glen Oaks scholarship, etc.) may be required to return a portion of the funds to the source, depending on the terms of the scholarship.
Repeat Course Policy
The Financial Aid Office is required to monitor and adjust a student’s enrollment level for Title IV aid if a course is repeated a third time for credit that has already been earned.
The policy allows a student to receive financial aid under the following situations:
- To repeat any failed or withdrawn course until a passing grade is received.
- To repeat one time any course in which the student originally received a passing grade.
Please note: Regardless of the outcome (i.e. fail or withdrawal) courses are not eligible to be covered by financial aid after a 2nd attempt has been made for a course that has at any time previously earned a passing grade.
Please note that the repeat course policy for federal financial aid is separate from the College academic policy regarding repeat courses.
Program Evaluation Policy
Courses not listed as required for completion of an Associate degree and/or certificate are not eligible for federal or state financial aid funds. Students should review their Program Evaluation before registering each semester by requesting it from the Advising or Registration Office located in the Student Services Department.
Types of Student Financial Aid
An extensive description of all grants, scholarships, work study employment, and loans is available from the Glen Oaks Financial Aid Office and also available on the Glen Oaks Financial Aid website page, and in the Consumer Information Guide.
Additional Financial Aid Opportunities
All students are strongly encouraged to explore additional sources of funding their education. Students may research scholarships and grants at their local libraries, in the Financial Aid Office, or on the internet.
Students are also encouraged to contact the Financial Aid Office with any questions via our Contact Form or by phone at (269) 294-4260.