Head Softball Coach

POSITION TITLE:
REPORTS TO:
POSITION TYPE:
POSTING DATE:
Head Softball Coach
Director of Fitness and Wellness Center/Athletics
Part-Time, Contracted (EduStaff)
July 28, 2022

DUTIES AND RESPONSIBILITIES:

We are looking for a highly motivated, energetic, growth-minded coach who is ready to teach, develop, and help their players to become better softball players, better students, and better citizens. In compliance with NJCAA and Glen Oaks regulations, and in conjunction with the Athletic Director, the Head Softball Coach at Glen Oaks Community College will be responsible for planning, organizing, coaching/instructing, and evaluating all aspects and facets of a successful softball program at the NJCAA Division II level. Duties include, but are not limited to:

  1. Recruitment of skilled and qualified softball student-athletes who desire growth in their academics, athletics, and personal lives.
  2. Budget and submit scholarship recipient recommendations to the Athletic Director for approval.
  3. Monitor and hold accountable each softball team member for academic progress and NJCAA eligibility.
  4. Coach, teach, monitor, and be accountable for the athletic and competitive development of all members of the softball program.
  5. Effectively analyze and teach the fundamental skills, strategies, and mind-set required for softball, academics, and life.
  6. Be responsible for the behavior of softball student athletes on and off campus, within purview of the coach.
  7. Plan, organize, conduct, and evaluate all practice sessions in alignment with program goals.
  8. Prepare and submit to the Athletic Director all Fall and Spring competitive team schedules.
  9. Oversee team travel coordination and other administrative processes and procedures.
  10. Prepare, submit requests to the Athletic Director, monitor, and manage team budget opportunities (including fundraising) within school guidelines.
  11. Select, supervise, evaluate, and ensure compliance with all assistant coaches.
  12. Maintain the highest level of professionalism and ethics; ensure compliance with, and follow all NJCAA and College rules, policies, and procedures.
  13. Participate in public relations/media activities.
  14. Effective and positive communications with all team personnel and school staff is imperative and required.

The above statements are intended to describe the general nature and level of work performed by the individual assigned to this role and should not be interpreted as a comprehensive list of duties.

REQUIRED QUALIFICATIONS:

  • Associate Degree from an accredited institution
  • Two or more years coaching in college, high school, or club athletics
  • CPR Certified, or willing to obtain within 30 days of hire
  • Valid driver’s license with no restrictions and a safe driving record

PREFERRED QUALIFICATIONS:

  • Bachelor’s Degree
  • Prior college coaching experience

To apply: Send cover letter, resume, unofficial transcripts and three professional references to the Human Resources Department at hr@glenoaks.edu or attach to our online application. Position will remain posted until August 5, 2022 or until filled.


Glen Oaks Community College is an Affirmative Action/Equal Opportunity, Title IX, Section 504 Employer. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

Learning Commons Clerk

POSITION TITLE:
REPORTS TO:
POSITION TYPE:
POSTING DATE:
Learning Commons Clerk
Director Learning Commons
Part-Time (20 hours/week), GOSSE – Level III
July 18, 2022

DUTIES AND RESPONSIBILITIES:

This position reports to the Director of Learning Commons, but may also take direction from the Assistant Director of Learning Commons in the Director’s absence. Employees in this position perform many support activities to meet the informational and educational needs of Learning Commons (LC) patrons. They assist patrons in the use of LC resources, curriculum related software, research via the library catalog, periodical databases, or the Internet, as well as proctor a variety of tests. They assist patrons and promote LC services and resources to a diverse population of patrons. Examples of duties performed by this position include:

  1. Open the LC and prepare for the day’s responsibilities, or close the LC and provide appropriate security such as taking measures to secure LC property, ensuring vacancy of the premises before closing, etc.
  2. Assist students, faculty, and patrons in the use of computer programs such as Microsoft Office, as well as with password resets.
  3. Proctor a variety of tests (on and off campus) including but not limited to Accuplacer, GOCC tests, and Pearson Vue, while providing accommodations when needed, such as a scribing or reading.
  4. Maintain a working knowledge of electronic materials, databases, the Internet, and curriculum related software to assist students, faculty and patrons.
  5. Assist in providing basic reference services on campus and on-line, referring to the Director of Learning Commons as necessary.
  6. Assist in maintaining the circulation functions of the LC, including checking out materials, processing overdues, placing holds on accounts, and facilitating ILL requests.
  7. Assist with the acquisition, cataloguing, processing and withdrawal of materials, including maintaining library databases.
  8. Maintain statistics on LC usage.
  9. Conduct appropriate communications on behalf of the LC and assist with accurate maintenance of LC schedule.
  10. Create and update LC knowledgebase and/or documentation at the direction of the Director of Learning Commons.
  11. Assist in the training and supervision of the work studies.
  12. Other duties within the scope of this position as assigned by their supervisor.

COMMITTEE MEMBERSHIP:

As assigned.

REQUIRED QUALIFICATIONS:

  • Associate Degree in related field.
  • Acquire and maintain appropriate testing certifications.
  • Ability to deal effectively with a diverse population of patrons.
  • Accuracy, precision, and attention to detail.
  • Knowledge and skill in operating standard office machines, audio-visual equipment, computers and curriculum related software.
  • Demonstrated keyboarding ability.
  • Demonstrated knowledge of library research.

PREFERRED QUALIFICATIONS:

  • One (1) year relevant work experience.
  • Credentials in curriculum and library related software.
  • Experience with web page maintenance.

To apply: Send cover letter, resume, unofficial transcripts and three professional references to the Human Resources Department at hr@glenoaks.edu or attach to our online application. Position will remain posted until July 28, 2022 or until filled.


Glen Oaks Community College is an Affirmative Action/Equal Opportunity, Title IX, Section 504 Employer. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

Executive Assistant to the Director of Athletics

POSITION TITLE:
REPORTS TO:
POSITION TYPE:
POSTING DATE:
Executive Assistant to the Director of Fitness and Wellness Center/Athletics
Director of Fitness and Wellness Center/Athletics
Part-Time (20 hours/week), GOSSE – Level III
July 6, 2022

DUTIES AND RESPONSIBILITIES:

Employees in this position perform many support activities needed to operate the Athletic Department. They will work with the Athletic Director to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. Employees in this position, performing the full range of secretarial duties, function as secretaries, coordinating office activities for non-clerical supervisors. They participate in and supervise the performance of a variety of clerical tasks, perform secretarial functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). Examples performed by this position include:

  1. Provides secretarial support services for Athletic Director and Coaches as it is related to the athletic program. Duties include, but are not limited to the following:
    1. Making travel arrangements for overnight travel for all sports teams, coaches, and the Athletic Director.
    2. Requesting meal money and assisting in completing reimbursement forms for each sport, Athletic Director’s and coach’s travels.
    3. Scheduling vehicles for all department travel, including recruiting, errands, and team travels.
    4. Typing schedules and rosters for each sport.
    5. Notifying all involved (MCCAA Head of Sports, Head of Officials, A.D., Coaches, College, Media, etc.) of team schedule changes.
    6. Requesting officials pay and monitoring any changes in home event officials scheduling.
    7. Preparing the cash box for basketball gate and the concession stands.
    8. Counting and depositing, to the Business Office, all cash and checks that come into the office, which include home event gate monies, concession stand monies, and athletic fundraiser monies for each sport.
    9. Taking minutes at departmental meetings.
    10. Processing all internal requisitions and occasional ordering of supplies.
    11. Typing roster programs.
    12. Printing all student-athlete course schedules for all coaches when requested.
    13. Typing certificates for each student-athlete who completes their season.
  2. Assists with the organization of clinics, tryouts, awards banquet, athlete orientation, and other special events.
  3. Operating budgets – assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconciles the budget monthly and notifies the Athletic Director of any problems. Informs coaches of their individual budgets as requested. Prints budget reports as requested.
  4. Agency and Fund-Raising Account Budgets – prepares check requests for coaches from agency accounts. Counts and deposits to the Business Office, all cash and checks for agency accounts for all sports. Reconciles agency accounts on a monthly basis and notifies the Athletic Director and/or coaches of any problems. Prints agency account reports as requested by coaches.
  5. Scholarships – types letters of intent, notifies the Financial Aid Office of scholarships, assists the Financial Aid Office in having financial aid contracts signed and returned, maintains Excel scholarship spreadsheet, and requests transfer of funds by Controller. Notifies the Controller and Financial Aid Office of scholarship adjustments.
  6. Maintains student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintains ACCESS database of student athletes.
  7. Eligibility – prints all transcripts, evaluates each student-athletes GPA, enters data in NJCAA Audit, and completes requirements as requested by the NJCAA for the review and approval of the Athletic Director.
  8. Recruiting – assists with mailing recruiting packets, arranging tours for new or prospective student athletes, scheduling Accuplacer and mass recruiting mailings as requested.
  9. Fundraisers and Outings – organize and assist with the running of both. Create flyers and prepare mass mailings associated with both. Maintain ACCESS databases used for fund raisers and outings.
  10. Responsible for all cash and checks collected for fund raisers and outings and depositing of said funds to the Business Office. Prepare Excel income statement and monitor Agency Account.
  11. Maintain student athletic handbooks and copies for athletes.
  12. Student/Athlete Evaluations – check in all student/athlete evaluations. Maintain a “late list” and read all evaluations as a screening step prior to submission to the Athletic Director.
  13. Sports camps: assist with mass mailings five (5) or six (6) times annually, register students, maintain several ACCESS databases, count and deposit to the Business Office, all cash and checks, type certificates for each camper.
  14. Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding.
  15. Other duties within the scope of this position as assigned by their supervisor.

COMMITTEE MEMBERSHIP:

As assigned.

REQUIRED QUALIFICATIONS:

  • Associates Degree in related field (equivalent combination of education and experience may be substituted).
  • Demonstrate keyboarding ability.
  • Ability to deal effectively with the public.
  • A comprehensive command of grammatical structure, sentence structure, spelling, punctuation, and the ability to compose, in good form, various correspondences.

PREFERRED QUALIFICATIONS:

  • One (1) year experience in secretarial position.

To apply: Send cover letter, resume, unofficial transcripts and three professional references to the Human Resources Department at hr@glenoaks.edu or attach to our online application. Position will remain posted until July 14, 2022 or until filled.


Glen Oaks Community College is an Affirmative Action/Equal Opportunity, Title IX, Section 504 Employer. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

Fitness Center Associate

POSITION TITLE:
REPORTS TO:
POSITION TYPE:
POSTING DATE:
Fitness Center Associate
Director of Fitness and Wellness Center/Athletics
Part-Time, Contracted (EduStaff)
May 31, 2022

GENERAL SUMMARY:

Employees in this position are part-time, contracted agency employees. Employees in this position assist in the daily operation of the Fitness and Wellness Center including opening and closing of the center, checking patrons in and out, monitoring patrons in the proper use and cleaning of the equipment, and ensuring that the facilities are clean and well maintained. The Fitness Center Associate is also responsible for checking recreational equipment in/out and monitoring the condition of equipment.

DUTIES AND RESPONSIBILITIES:

  1. Greet patrons and visitors to the Fitness and Wellness Center.
  2. Provide membership information and tours to prospective members and students.
  3. Check patrons in and out of the Fitness and Wellness Center.
  4. Provide excellent customer service to all patrons and visitors.
  5. Provide appropriate paperwork for patrons to complete.
  6. Understand and enforce all Fitness and Wellness Center Policies.
  7. Use cash register to complete sale of products and balance the till.
  8. Use expertise to assist patrons and students in appropriate use of workout equipment.
  9. Perform routine inspections and cleaning of equipment during and at the end of every shift.
  10. Complete appropriate opening/closing checklist each shift.
  11. Submit help tickets to IT and/or Maintenance for technical or facility issues. Report other concerns to the Director of Fitness and Wellness Center/Athletics as appropriate.
  12. Signing student workout logs to verify accuracy of information as needed.
  13. Monitoring memberships to ensure paperwork and dues are up to date.
  14. Must be able to stand for up to four hours, move between pieces of equipment, and lift up to 50-pound weights
  15. Follow equipment check out procedure and document any damaged/non-returned items.
  16. Assist in events and activities for the student body.
  17. Other duties as required to perform the functions of this position within the job description as assigned by the supervisor.

COMMITTEE MEMBERSHIP: None

REQUIRED QUALIFICATIONS:

  1. Experience in a gym or fitness setting through college, high school or club athletics
  2. High levels of customer service
  3. Basic math skills
  4. Ability to perform duties of the position with minimal supervision

PREFERRED QUALIFICATIONS:

  1. Associates Degree
  2. CPR/First Aid Certified
  3. Fitness Center experience a plus

To apply: Send cover letter, resume, and three professional references to the Human Resources Department at hr@glenoaks.edu or attach to our online application. Position will remain posted until filled.


Glen Oaks Community College is an Affirmative Action/Equal Opportunity, Title IX, Section 504 Employer. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

Coaching Opportunities Available

REPORTS TO:
POSITION TYPE:
POSTING DATE:
Athletic Director
Part-Time, Contracted (EduStaff)
June 1, 2022

GENERAL SUMMARY:

Glen Oaks Community College, an NJCAA Division II School, is seeking qualified candidates for the following coaching positions. Positions are part-time, contracted through EduStaff.

  • Assistant Men’s Basketball Coach
  • Assistant Baseball Coach

 

REQUIRED QUALIFICATIONS:

  1. Associate Degree from an accredited institution
  2. Two or more years coaching in college, high school, or club athletics
  3. CPR Certified, or willing to obtain within 30 days of hire
  4. Valid driver’s license with no restrictions and a safe driving record

PREFERRED QUALIFICATIONS:

  1. Bachelor’s Degree
  2. Prior college coaching experience

To apply: Send cover letter, resume, and three professional references to the Human Resources Department at hr@glenoaks.edu or attach to our online application. Positions will remain posted until filled.


Glen Oaks Community College is an Affirmative Action/Equal Opportunity, Title IX, Section 504 Employer. This organization participates in E-verify. For more information, please visit the DHS E-verify site.