College Policies and Procedures

Equal Opportunity and Non-Discrimination Policy Statement

Policy 2.60

  1. Purpose

    Glen Oaks Community College is committed to a policy of providing equal access to education and employment for all persons regardless of race, national origin, color, age, religion, sex, sexual orientation, gender identity, disability (physical or mental), veteran status, status as a parent, or genetic information, or other status as protected by law.

    Equal employment opportunity is a legal, social and economic responsibility of the college and is provided in accordance with applicable federal and state laws and Glen Oaks Community College policy. The college policy and practice at all levels assures the active and positive implementation of federal and state equal employment opportunity laws, executive orders, rules and regulations and college equal employment opportunity policies and guidelines.

    The college prohibits retaliation or reprisals against any individual because she/he has filed a complaint or report, participated in an investigation, or otherwise opposed unlawful discrimination.

  2. Scope

    This nondiscrimination policy applies to admissions, employment, and access to college programs and activities. This policy applies to all persons employed by Glen Oaks Community College, enrolled as a student, seeking admission to the college, requesting employment at, or having contracts with the college.

  3. General

    The college is committed to and reaffirms support of equal opportunity in employment, education, and non-discrimination in employment and academic policies, practices and procedures and will examine periodically all employment and academic policies for discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, disability, veterans status, or other protected status and take remedial action to correct such discrimination if it is found to exist.

    The college values diversity and seeks talented students, faculty and staff from diverse backgrounds. The college does not discriminate in the administration of educational policies, programs or activities; admissions policies; scholarship and loan awards; or other college administered programs or employment.

    Failure to follow this policy may result in disciplinary action up to and including termination of employment or expulsion.

    Adopted by Board of Trustees September 14, 1983, revised June 12, 2001, October 13, 2004, November 14, 2007, and June 11, 2014.

Glen Oaks Community College Closing Procedure

Policy 2.50
When inclement weather warrants the possibility of closing day, evening classes, or create a school day delay at Glen Oaks Community College, the following procedure will be implemented.

If severe weather conditions appear to be developing, the President will contact the Dean of Finance & Administrative Services and the Maintenance Manager as well as selected staff, to determine general conditions. If State Police or the Sheriff officially closes the roads, no one is expected to travel. The President or designee will make any other decision as to whether or not to begin classes later in the day or cancel school for the day or evening or create a school day delay. For School Closing (entire day) and/or a delay notification of the decision will be made by the Executive Associate to the President by 5:50 a.m. over radio stations:

  • WLKM (96FM),
  • WMSH (99.3FM),
  • WNWN (98.5),
  • WKFR (FM 103.3),
  • WKFR (103.3),
  • WRKR (107.7),
  • WTHD (105.5 LaGrange),
  • WKZO (96.5)
  • Television station WWMT (Kalamazoo Channel 3),
  • Television station WOOD TV8 (Channel 8 & 41), and
  • Television stations FOX 28 and WNDU (Channel 16)

 

In the event of early dismissal and/or afternoon or evening closure, similar protocol as outlined above will be followed. (evening closures = notifications by 4:00 p.m.). The only deviation from this would be IF there was an immediate change of weather and/or orders by the St. Joseph County Sheriff’s Department banning travel. For delay of the start of school day (usually 2 hours) the day will begin at the opening time in the day for students, faculty and staff.

Example: 2 hour delay – all students and faculty report to the class where they would normally be at 10:00 a.m. even if it is in the middle of that class time.

In the event that the college will be closed or have a delayed start time, the President or designee will initiate a phone fan-out call list to employees notifying them accordingly. An e-mail or text alert will be sent out to those who have signed up to receive that method of communication from GOCC.

Considering the size of our service area, it is often difficult to get an accurate report on the weather conditions overall. In all situations the best judgment and information available will be utilized. However, in the final analysis, each person must use their own best judgment regarding weather conditions and their ability to drive to campus safely.

Employees are expected to report for work and fulfill their hourly obligations whenever the College is open.

October 29, 1999, revised October 13, 2004, October 25, 2007, June 11, 2014 and February 26, 2015, May 13, 2015.

Due Process Procedure

Policy 3.43
 

  1. Introduction

    1. The fundamentals of Due Process shall be provided for students charged with violations of College codes, rules, regulations, policies or procedures. Responsibility for the disciplinary procedure shall rest with the Dean of the area where the violation occurred.
    2. Students shall have the right to be accorded Due Process in all disciplinary actions resulting in a change of their social or academic status at Glen Oaks Community College. It is with this spirit that the following procedure has been established.
  2. Definitions

    ACADEMIC: A decision to limit the number of credit hours which a student takes

    PROBATION: in any one semester until he/she improves their point average to a stated level.

    APPEAL FORM: A form to be used by the student to appeal a decision by the trier of the fact.

    DISCIPLINARY PROBATION: A decision to suspend a student’s privileges.

    DISCIPLINARY RECORD: A summary of the action taken during a particular case, including the disposition thereof.

    DISMISSAL: A decision which permanently suspends a student from College.

    EVIDENCE: Any species of proof, or probative matter, presented at the hearing of an issue by one of the parties, through the medium of witnesses, records, documents, concrete objects, etc., for the purposed of inducing belief in the minds of the trier of fact.

    GUILTY: A verdict of the trier of fact which indicates that there has been a violation of the college code, rule, regulation, policy or procedure.

    HEARING DISPOSITION SHEET: A record of the disposition which was made after a hearing of the case.

    INCIDENT REPORT: A report of the incident in which a student allegedly violated College code, rule, regulation, policy or procedure.

    NOTICE OF/ VIOLATION OF: Written notification to a student which states specifically the alleged violation of a College code, rule, regulation, policy or procedure.

    COLLEGE REGULATIONS PROBATION: A decision to permit a student who has been deemed guilty by the trier of fact to remain in the College as long as the stated conditions are achieved by the student.

    REPRIMAND: An official written censure.

    RESTITUTION: The restoration of anything to its rightful owner; the act of making good or giving equivalent for any loss, damage or injury; indemnification.

    SUSPENSION: A decision which dismisses a student from the College community for a specified period of time, or until a stated condition is attained.

    TRIER OF FACT: Persons who are appointed to hear and decide the student’s case, i.e., the Dean, who issues the notice, the Due Process Hearing Committee, the Appeal Board or the College President.

    WAIVER OF HEARING: A form which is utilized by a student who desires to waive his right to a hearing before a trier of fact.

    WARNING: An official written reprimand which stipulates that further violations of College code, rules, regulations, policies or procedures within a specified period of time may result in more severe disciplinary actions.
  3. Accusation

    1. Notice: Any student accused of violating any of the College codes, rules, regulations, policies or procedures shall be notified in writing by the Dean of the College, the Dean of Student Services or the Dean of Finance and Administrative Services (notified official based on nature of offense) in the following manner:

      1. The notice shall be in writing and hand delivered to the student or sent by certified mail to the student’s last known address, which the student has left with the Registrar’s office.
      2. The notice shall specifically set forth the alleged violation(s) of the College code, rule, regulation, policy or procedure.
      3. The notice shall have attached to it a copy of the Due Process Procedure which is set for the herein.
      4. The notice shall set forth a forewarning of the possible consequences (recommended action) if the student is found to have committed the violation(s).
      5. The notice shall offer the opportunity for a scheduled meeting between the student and the Dean, who issued the notice. This meeting should take place within five days after the student’s request for the meeting in writing.
      6. Neither the student nor the Dean, who issues the notice, shall have the right to be represented by an attorney at this initial conference.
    2. Failure to Appear: If a student fails to appear at the assigned time and date for his/her meeting with the Dean and fails to advise the Dean prior to that scheduled meeting that he/she cannot be present at the assigned time and date, disciplinary action, which may include suspension or termination of the student’s registration at Glen Oaks Community College, may be imposed by the Dean.
    3. Student Conference: At the conference with the Dean, the student shall be informed of (1) the alleged violation of a College code, rule, regulation, policy or procedure, (2) his/her rights under the Due Process Procedure, (3)his/her right to a hearing, (4) his/her right to be represented at that hearing by an attorney, and (5) his/her right to an appeal to a decision made at that hearing, and (6) his/her waiver of the right to a hearing. The Dean shall inquire of a student as to how he/she pleads to the alleged violations. The student may admit the alleged violation of the codes, rules, regulations, policies, procedures; deny the alleged violation; or stand mute. If a student denies the alleged violation or stands mute, the matter shall go to a hearing. If the student admits the allegation, the Dean may impose such discipline as shall be appropriate under the circumstances.
  4. Hearing

    1. Forum: If the student desires a hearing, that hearing shall be before either 1) the Dean handling the situation or before 2) the Due Process Hearing Committee for Violations of Code of Conduct. The student must request the hearing in writing before either 1 or 2 aforementioned. This request must written and submitted to the Dean, who issued the original notice, in writing no longer than five (5) days after the student-Dean conference.
    2. Plea: At the hearing the student may either (1) admit the alleged violation of the codes, rules, regulations, policies, or procedures or (2) deny the alleged violations(s).
    3. Burden of Proof: If the student denies the alleged violation(s), the administration shall have the burden to present such evidence as they may have of the alleged violation(s). Thereafter, the student may present any evidence that he/she desires to disprove the alleged violations(s).
    4. Not Guilty: If the student is found not guilty, no action shall be taken by the administration. The case will be filed in the Student Services Office and no record thereof will be filed in the student’s records.
    5. Guilty: If the student is found guilty, the student shall be notified in writing of the penalty (hearing opinion). Thereafter, the student must comply with the penalty which is imposed.

Per Policy 3.24, there is no grade appeal beyond the Dean of Academics & Extended Learning.
 

July 1992, (Position titles updates 7/2002), revised 9/14/05, 9/17/14.

Access To Student Academic Records, Files, And Data

Policy 3.48

Glen Oaks Community College recognizes the importance of maintaining records for each individual student which present authentic evidence of the events and actions which both contribute to and confirm the student’s educational progress and to facilitate the intelligent and purposeful direction necessary to the achievement of the educational goals of the student in a college setting.

The release and disclosure of student records maintained by Glen Oaks are in a large measure governed by state and federal laws. It is the purpose of these guidelines to provide reasonable interpretations of privacy. These guidelines are effective as of January 1, 1975, but are subject to change as federal guidelines are subsequently developed. The Family Educational Rights and Privacy Act of 1974 basically provides for the following:

  1. To protect a student’s rights to the privacy of information which Glen Oaks has in its possession concerning the student, and
  2. To provide a reasonable guideline for release or disclosure of such information as is required by federal and state law and as is necessary for the effective functioning of the college.

The following are matters of public record and may be included in publications or disclosed upon request without the consent of the student (this “directory” information can be located in the academic files): name of student, the student’s local phone, e-mail, the student’s local and/or permanent address, date and place of birth, whether or not a student is currently enrolled, dates of attendance, the most recent previous educational agency or institution attended by the student, class (freshman, sophomore), academic majors, information pertaining to honors, achievements, degree(s) and/or certificates earned from Glen Oaks Community College and dates, participation in officially recognized college activities and sports, weight and height of athletic team members. Inquiries by phone or in person for the items of public record listed will be honored. Blanket request or request requiring data in specific formats (mailing labels, for example) may be denied and/or a charge for the service may be levied. The student has the right to designate that any or all of the categories listed above be withheld from directory information.

All personally identifiable information not covered by the aforementioned is confidential and shall only be disclosed by Glen Oaks Community College as provided herein. Upon proper identification any Glen Oaks Community College student 18 years of age or older, past or present, or any parent/guardian of a student under 18 years of age or the parents of a dependent student (as defined by Internal Revenue Code of 1954, Section 152) may examine the official records, files and data of the college directly relating to the student. (The parent/guardian of a non-dependent student 18 years or older does not have the right to examine the student’s record without the student’s consent as provided in the Family Educational Rights and Privacy Act of 1974 and its ensuing modifications.)

The procedure for access to Student Record Files will be handled through the Registrar and the Registration/Records Office with verification of identity by the student.

Records can be shown to school officials for legitimate educational purposes. For the purposes of this policy, legitimate educational purposes are those which would facilitate the official in delivering service to the student.

The college will annually notify the student of certain of their rights with the College Catalog (available free of charge and on the College’s website). If the student objects to the release of such information he/she must notify the Registrar of his/her objection to directory information release within two weeks of the annual notification.

Records may be disclosed to college officials of a college in which the student seeks to enroll. The student/parent must be presented with a copy of the records if requested.

Records may be disclosed to certain federal and state officials acting within their functions in connection with financial aid requests, to testing agencies to administer and validate their tests and to accrediting institutions, in compliance with a court order, and in health and safety emergencies.

All confidential information shall be disclosed only on a need-to-know basis. That is, an official requesting information must have a legitimate need to have the requested information for the effective function of the position or office. Determinations as to whether the need to know requirement has been satisfied shall be made by the head administrator of the area retaining the information. Existing policies and procedure adequately cover these circumstances.

A request for copies of the record will be denied when the student/parent can effectively review the records without copies.

No student/parent will be required by the college to waive any rights but may be requested to do so.

Exemptions to the access of student record files and data are the following. Students may be denied access to notes and observations kept by counselors, staff and faculty members for their personal use and not for the use of an outside agency or other persons or offices in the college, to psychologists’ and psychiatrists’ records, etc. which are kept confidential and employment records, so long as employment is not part of the student status. (If the records serve as client-professional practitioner relationship, the student shall have access only through the practitioner. Release or disclosure of these records shall be governed by state statute and codes of professional ethics.) Students may be denied access to disciplinary records which relate to the student as an individual or citizen. (A file on any incident may contain several names including both students and non-students. In Michigan such records are not accessible to the individual until a complaint has been signed and a warrant issued.) In addition to the above, students shall not have access to letters of recommendation or statements of evaluation obtained or prepared before January 1, 1975, pursuant to implied or expressed promises of the confidentiality or personally signed letters of recommendation to which students have waived their right to access. A student may be allowed, but not required, to waive his or her right of access to letters of recommendation received after that date. Further, students do not have access to the Parent’s Confidential Statement contained in their financial aid folder as this is deemed a record of the parent, not the student.

A student shall be entitled to an explanation of any information contained in official records, files, and data directly related to the student. The student/parent may request a change. If denied the change, the student/parent shall be notified of the right to a hearing to challenge the content of such records to ensure that the record is not inaccurate or misleading, or otherwise in violation of privacy or other rights of the student. (The substantive judgment of a faculty member about a student’s work, expressed in grades assigned in a course and other evaluations of a student’s work, is not within the scope of such hearings.) Hearings shall be limited to the factual accuracy of the record. The hearing official will be designated by the College President and shall have no direct interest in the outcome. Should the student/parent challenge any of the contents of the student’s records on the grounds indicated.

Notice of Right to Access and Privacy of Records

 
Parents and guardians of each student under 18 years of age and each student who is 18 years of age or older have certain rights respecting the records kept on the student by Glen Oaks Community College. Parents of dependent students over age 18 may also exercise these rights.

These rights include:

  1. The right to examine the student’s records.
  2. The right to have the administration hear evidence that any part of the record is inaccurate, misleading or violates a student’s privacy or other rights, to have the record changed if the administration agrees with the applicant’s evidence and to insert an explanation in the record if the administration agrees.
  3. The right to have records which personally refer to a student kept confidential except either by consent of the parent or students, or when being used by school personnel for school business. Certain official agencies may also request records.
  4. The following information will be made available for publication in directories, sport programs, and so forth:

    • Name of student
    • Student’s local address
    • Student’s local phone, e-mail address
    • Student’s permanent address
    • Date of birth, place of birth
    • Whether or not a student is currently enrolled
    • Class (freshman or sophomore)
    • Academic major
    • Information pertaining to honors achievements
    • Degree(s) and/or certificate(s) earned from Glen Oaks and dates
    • Participation in officially recognized college activities and sports
    • Weight and height of athletic team members
  5. If a parent or student does not wish this information to be available for publication, notice must be given to the Registrar.

  6. The right to obtain a copy of the Board of Trustees policy on privacy of student records from the Dean of the College.
  7. The right to protest to:

    The Family Educational Rights and Privacy Act Office
    Department of Health, Education and Welfare
    300 Independence Avenue, SW
    Washington,DC 20201

    if the school district is not complying with the Family Rights and Privacy Act or the Department of HEW rules.

 

Revised 1/12/77, 1/79, 9/14/05, reviewed 9/17/14 (Position titles updated July 2002.)

Procedure for Retention and Disposal of Records (Student Services)

Policy 3.49
 
Document retention will be based on American Association of Collegiate Registrars and Admissions Officers, and best practice recommended for retention and disposal of records. Glen Oaks Community College will utilize document imaging to retain documents where appropriate.

FERPA specifically requires institutions to maintain records of requests and disclosure of personally identifiable information except for defined “Directory Information” and requests from students for their own records. The records of disclosure and requests for disclosure are considered a part of the student’s educational record; therefore, they must be retained as long as the educational records to which they refer are retained by the College.
 

July 1992, revised 9/14/05, reviewed 9/17/14.

Children on Campus

Policy 3.55
 
To protect the safety of young visitors and to avoid disruptive behavior, young children accompanying employees, students or visitors of Glen Oaks Community College must be under the constant supervision of a responsible adult while on Glen Oaks property. This means, specifically, that there must be an unobstructed line-of-sight between the child (or children) and the adult responsible for their care. Children who are taking part in organized, scheduled activities, minors who have been admitted to Glen Oaks Community College, and dual enrolled high school students, may be on campus without adult supervision. In all other cases, minor children, however, must remain under the constant supervision of their parent or adult guardian while on GOCC property. Minor children should not be brought into classrooms, laboratories or other areas of instruction without prior approval. Should the student-parent experience an emergency where there is no other option but to bring the child to campus, classroom faculty or the administrative heads of other units will determine if the child may be allowed to quietly sit in the classroom or with the student-parent in some other location. A child will be removed from the setting if his or her presence is determined to be disruptive to the learning process.

The College does not allow children to be left unattended on our property due to security and child welfare concerns. Parents who have problems with childcare should visit the Student Services Office to receive referrals to childcare services in the area.
 

8/2013, reviewed 9/2014

Social Security Number Policy

Policy 3.70
 
It may be necessary for the College to use an employee’s or student’s social security number for business purposes. The College respects its employees’ and students’ privacy and will keep all social security numbers confidential to the extent practical. The only employees who have access to social security numbers are employees whose job duties require exposure to social security numbers. Should any document containing a social security number be disposed of, such document should be shredded prior to disposal.
 

Social Security Number Usage for Improving Instruction
In order to improve the instruction offered at Glen Oaks Community College and to meet the requirements of the Carl D. Perkins Vocational and Technical Education Act. Section 113 and the Workforce Investment Act of 1998, Section 122, we will be using your Social Security Number in order to compile summary reports. Section 113 of the Carl D. Perkins and Technical Education Act, 20 USC 2323, and Section 122 of the Workforce Investment Act of 1998, 29 USC 2842, requires Glen Oaks Community College and the State of Michigan to assess the effectiveness of vocational and technical education programs aimed at training, placement, and retention of students in employment. Although these laws require that performance reports be compiled based on wage record information, neither law requires students to give their Social Security Numbers (SSN) to the College.

The College plans to use your SSN in order to gain access to your individual wage record and compile required WIA and Perkins Act reports. These reports will assist the College to improve vocational and technical education programs. By improving programs, the College will be better able to serve both employers and employees. Your wage record is confidentially maintained, based on your SSN, by the State of Michigan. Neither the College nor the State of Michigan will disclose your SSN or wage record data to any person or entity unless legally permitted to do so. Any personally identifying wage record data will be destroyed by the College as soon as all required statistical analyses have been performed, or when the information is no longer needed, whichever date comes first.
 

Adopted 9/14/05, reviewed 9/17/14.

Right to Know

Information about completion rates of certificate or degree-seeking students is available in the Assistant Dean of Enrollment Services/Registrar, Institutional Research office, or you can click on the above heading to follow the link to the Student Right to Know page.

Sexual Harassment

 
Glen Oaks Community College is committed to creating and maintaining a working and learning environment for all college personnel and students that is free of sexual harassment.

Sexual harassment is a barrier to an environment which is conducive to academic achievement. It is a form of sex discrimination and will not be tolerated.

The college intends to maintain an environment which supports, nurtures and rewards career and educational goals on the basis of such relevant factors as ability and work performance.
 

Definition of Sexual Harassment
“Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications of a sexual nature when:

  1. Submission to such conduct or communication is made a term or condition either explicitly or implicitly to obtain employment or education.
  2. Submission to or rejection of such conduct or communication by an individual is used as a factor in decisions affecting such individual’s employment or education.
  3. Such conduct or communication has the purpose or effect of unreasonable interferance with an individual’s employment, or education, or creation of an intimidating, hostile, or offensive environment.”

For the purpose of the above regulation the college interprets unwelcome to mean:

  1. Conduct or communication which a reasonable person in a similar circumstance would consider unwelcome.
  2. Conduct or communication which continues after notice is given that the conduct or communication is unwelcome.

 

Examples of Sexual Harassment:

  • Verbal harassment or abuse
  • Subtle pressure for sexual activity
  • Sexist remarks about a person’s clothing, body or sexual activities
  • Derogatory, dehumanizing, or stereotyped remarks about a specific gender that express contempt or make assumptions about abilities or ambitions
  • Unnecessary touching, patting or pinching
  • Leering or ogling of a person’s body
  • Constant brushing against a person’s body
  • Demanding sexual favors accompanied by implied or overt threats concerning one’s job, grades, letter of recommendation, etc.
  • Physical assault

The college will take prompt action on all complaints.
 

Informal Procedures:

  1. The employee or student should first discuss his/her grievance with their immediate supervisor or advisor.
  2. If the grievance remains unresolved, the grievant may discuss the grievance with the Title IX Coordinator.
  3. The Title IX Coordinator shall discuss that matter with all of the parties involved and attempt to reach a decision that will resolve the matter.
  4. In the event that any alleged grievance is not satisfactorily adjusted in the preliminary stage, the grievant shall file a written grievance with the Title IX Coordinator (grievance forms may be obtained from the Title IX Coordinator).

Student Code of Conduct

Policy 3.42
 
The code of conduct as set forth below applies specifically to student and visitor behavior while at any College facility or while attending any College function. Rights are basic to the freedom to learn and must be based upon both mutual respect and responsibility.

When a student enrolls at Glen Oaks Community College, he/she agrees to abide by all College regulations. Therefore, violations of any rule of the following code of conduct will result in appropriate disciplinary action. Infractions of the code include, but are not limited to, the following:

  1. Disrupting the rights or freedom of others in any manner or by physical or verbal abuse.
  2. Failure to comply with directions of College officials who are acting in the performance of their duties.
  3. Failure to show proper identification to requesting College officials who are acting in the performance of their duties.
  4. Cheating, plagiarism or any other form of academic dishonesty.
  5. Falsifying information, e.g., forgery, alteration, or intentional misuse of College documents, records or identification or failure to provide required records.
  6. Theft of or damage to College property.
  7. Violation of College policies or regulations.
  8. Disorderly, lewd, indecent, or obscene conduct or expressions.
  9. Attendance in class or at any College functions while under the influence of alcoholic beverages or narcotics or drugs.
  10. Illegal possession, use, sale or exchange of narcotics or drugs.
  11. Unauthorized possession, use, sale or exchange of alcoholic beverages.
  12. Unwelcomed sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature that unreasonably interferes with another and creates an intimidating, hostile or offensive environment.
  13. Failure to adhere to rules and regulations governing the use of vehicles on campus.
  14. Conduct in the classroom which precludes professors/instructors from performing their functions.
  15. Unauthorized use of the name of the College or a College-related agency.
  16. Use of tobacco products in College facilities.
  17. Tampering with safety or security equipment, including but not limited to fire alarms, fire extinguishers, emergency exits, and floor locks.
  18. Unauthorized possession of firearms or other weapons on campus.
  19. Unauthorized presence on campus during non-instructional hours or failure to properly supervise his or her guests.
  20. Violation of the College’s Internet policy as set forth in the Internet Student Use Policy (Policy3.60).
  21. Any act of whatsoever nature that interferes with normal operation of the College or which adversely affects his or her suitability as a member of the College community.
  22. Possession or attempted use of any weapon of terror or mass destruction.
  23. Gambling by a student on college campus or while attending a college sponsored event.
  24. Failure to pay fines, fees or other debt to the college.
  25. Failure to return college property loaned to the student.

Students and visitors are subject to immediate removal from College property when, in the sole discretion of the President, or his/her representative, removal is necessary to protect the rights and safety of College students or employees.

Students shall have the right to be accorded due process in all disciplinary actions resulting in a change of their social and/or academic status at Glen Oaks Community College. It is with this spirit that procedures have been established. For a complete outline of the Due Process Procedure students are advised to contact the Dean responsible for the area of code of conduct violation. Responsibility for the disciplinary procedure shall rest with the Dean of the area affected. Students may be suspended from College classes and/or activities pending due process procedures by the President or his/her representative when, in his or her sole discretion, such action is necessary to protect the rights and safety of College students or employees.

Visitors are subject to criminal charges or civil liability for improper conduct on College property.

Readers of this policy are also referred to a related Policy, 3.51, Student Policies General.
 

Adopted by Board of Trustees March 10, 1993, revised 6/9/99, 10/9/02, 9/14/05, reviewed 9/17/14.
 
 

PREAMBLE
Glen Oaks Community College exists so that the people it serves have learning and enrichment opportunities to improve their quality of life and their standard of living. GOCC supports a positive educational environment that will benefit student success. In order to ensure this vision, the College has established guidelines for the redress of grievances by individuals accused in such proceedings. In addition, the College has established a Student Code of Conduct and Student General Rules and Guidelines to ensure the protection of student rights and the health and safety of the College community, as well as to support the efficient operation of College programs.

In cases of noncompliance with the Student Code of Conduct Student and the General Rules and Guidelines, the College will impose discipline that is consistent with the impact of the offense on the College community (See Article IV (B) below). The college reserves the right to pursue criminal and/or civil action where warranted. The Student General Rules and Guidelines and Student Code of Conduct shall apply from the time of admission to the college and continue as long as the student remains enrolled at the college. They shall also be applicable to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending.

If an individual has violated the Student Code of Conduct or the General Rules and Guidelines on college property while not enrolled as a student at the college, but then later seeks to enroll, he or she must first contact the Assistant Dean of Students (or his or her designee). The same Due Process procedures listed in Article IV below will be followed to determine an admission decision.
 

ARTICLE I: DEFINITIONS

  1. The term “College” means Glen Oaks Community College.
  2. The term “Student Code” refers to the College’s Student Code of Conduct.
  3. The term “General Rules” refers to the Student General Rules and Guidelines.
  4. The term “student” includes all persons currently enrolled at the College, either full-time or part-time. This code applies to all current students of GOCC regardless of their geographical location.
  5. The term “faculty member” means any person hired by the College to conduct classroom or teaching activities or who is otherwise considered by the College to be a member of its faculty union.
  6. The term “College official” includes any person employed by the College, performing assigned administrative or professional responsibilities.
  7. The term “member of the College community” includes any person who is a student, faculty member, College official or staff member employed by the College, or any authorized non-employed personnel (such as interns). A person’s status in a particular situation shall be determined by the Assistant Dean of Students (or his or her designee).
  8. The term “College premises” includes all land, buildings, facilities, and other property in the possession of, owned, used, or controlled by the College (including adjacent streets and sidewalks).
  9. The term “harassment” means deliberate and/or persistent communication that disturbs the recipient. The communication does not have to be threatening.
  10. The term “Judicial Board” means a group of persons authorized by the Assistant Dean of Students (or his or her designee) to consider whether a student has violated the Student Code or to review the sanction(s) imposed by the Assistant Dean of Students (or his or her designee) if requested by the accused.
  11. The term “policy” means the written regulations of the College as found in, but not limited to, the Course Catalog, Course Schedule, the College web site and/or other written regulations and procedures available within a department or division.
  12. The term “cheating” includes, but is not limited to attempted or actual:

    1. use of any unauthorized assistance in taking quizzes, tests, or examinations;
    2. use of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments;
    3. the acquisition, without permission, of tests or other academic material belonging to a member of the College faculty or staff;
    4. engaging in any behavior specifically prohibited by a faculty member in the course syllabus or class discussion for the purposes of academic credit;
    5. allowing or participating in cheating by other students or
    6. other acts of dishonesty within the College but outside of the classroom.

  13. The term “plagiarism” includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.
  14. The term “academic negligence” means unknowingly or unintentionally claiming credit for the work or effort of another person.
  15. The term “complainant” means any person who submits a report alleging that a student violated this Student Code or the General Rules. When a student believes that s/he has been a victim of another student’s misconduct, the student who believes s/he has been a victim will have the same rights under this Student Code as are provided to the complainant, even if another member of the College community submitted the charge itself. Requests to receive information regarding the accused student must be in writing and submitted to the Student Services Divisional office.
  16. The term “accused student” means any student accused of violating this Student Code or General Rules, or any other rule or policy of the College.

 

ARTICLE II: STUDENT CODE AUTHORITY

  1. The Assistant Dean of Students (or his or her designee) shall determine whether or not the Judicial Board shall be authorized to hear each matter.
  2. The Assistant Dean of Students (or his or her designee) shall develop policies for the administration of the Code of Conduct process and procedural rules for the conduct of Judicial Board hearings that are not inconsistent with provisions of the Student Code and the General Rules.
  3. Decisions made by the Judicial Board and/or the Assistant Dean of Students (or his or her designee) shall be final, pending the normal appeal process.

 

ARTICLE III: PROSCRIBED CONDUCT

  1. Jurisdiction of the College Student Code of Conduct

    The College Student Code shall apply to conduct that occurs on College premises, at College sponsored activities, and to off-campus conduct that adversely affects the College community and/or the pursuit of its objectives. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if their conduct is not discovered until after a degree is awarded). The Student Code shall apply to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending. The Assistant Dean of Students (or his or her designee) shall decide whether the Student Code shall be applied to conduct occurring off campus, on a case by case basis, in his/her sole discretion.
  2. Conduct—Rules and Regulations

    Any student found to have committed or to have attempted to commit the following misconduct is subject to the disciplinary sanctions outlined in Article IV:

    1. Acts of dishonesty, including but not limited to the following:

      1. Cheating (as defined in Article I (L)), plagiarism (as defined in Article I(M)), academic negligence (as defined in Article I(N)) and any other forms of academic dishonesty.
      2. Misrepresentation of facts or furnishing false information to any College official, faculty member, staff or office.
      3. Forgery, alteration, or misuse of any College document, record, or instrument of identification.
      4. Perceived, attempted or actual Financial Aid fraud or corresponding behaviors that would allow a student to receive a monetary benefit for which they are not eligible.
    2. Disruption or obstruction of teaching, research, administration, disciplinary proceedings, other College activities, including its public service functions on or off campus, or of other authorized non-College activities when the conduct occurs on College premises.
    3. Physical abuse or assaults, verbal abuse, threats or threatening behavior, intimidation, harassment, coercion, bullying, and/or other conduct which threatens or endangers the health or safety of any person (including, but not limited to, messages sent via text messages, emails, or any electronic format including phone, etc).

      This provision also includes, but is not limited to: unlawful discrimination or related harassment on the basis of race, color, sex, age, religion, national origin, creed, ancestry, familial status, disability, marital status, height, weight, sexual orientation, or veteran’s status.
    4. Sexual misconduct/sexual harassment which includes, but is not limited to:

      1. Any sexual act (including, but not limited to: rape, sexual assault, sexual battery and sexual coercion) that occurs without the consent of the other person or occurs when the other person is unable to give consent.
      2. Conduct of a sexual nature (including, but not limited to: intentional touching of a sexual nature, repeated/unwelcomed advances, comments of a sexual nature) that creates an intimidating, hostile or offensive campus, educational or working environment for another person.
      3. Obscene or indecent behavior which includes, but is not limited to: indecent exposure and the display of sexual behavior that would reasonably be offensive to others or entering bathrooms against gender designation.
      4. Retaliation against anyone who files a complaint or participates in an investigation relating to this provision.

        * Title IX prohibits retaliation against any individual who files a complaint under Title IX or participates in a complaint investigation.
    5. Attempted or actual theft of and/or damage to property of the College or property of a member of the College community or other personal or public property, on or off campus.
    6. Hazing which is defined as an act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in, a group or organization. The express or implied consent of the victim will not be a defense. Apathy or acquiescence in the presence of hazing are not neutral acts; they are still violations of this rule.
    7. Failure to comply with the directions of College officials or law enforcement officers acting in performance of their duties and/or failure to identify oneself to these persons when requested to do so.
    8. Unauthorized possession, duplication or the use of keys to any College premises or unauthorized entry to or use of College premises.
    9. Violation of any College policy, rule, or regulation published in hard copy, included in a course syllabus or available electronically on the College website.
    10. Violation of any federal, state or local law.
    11. Use, possession, manufacturing, distribution, or being under the influence of marijuana, heroin, narcotics, or other controlled substances except as expressly permitted by federal law. Possession of drug paraphernalia is also prohibited on campus.
    12. Use, possession, manufacturing, distribution, or being under the influence of alcoholic beverages (except as expressly permitted by College regulations), or public intoxication. Alcoholic beverages may not, in any circumstance, be used by, possessed by or distributed to any person under twenty-one (21) years of age.
    13. Possession of firearms (even if legally possessed), tasers, stun guns, explosives, weapons, or dangerous chemicals on College premises, or use of any such item in a manner that harms, threatens or causes fear to others. The definition of a weapon includes but is not limited to a pistol or other firearm or dagger, dirk, razor, stiletto, or knife having a blade over 3 inches in length, or any other dangerous or deadly weapon or instrument.

      College Property covered by this policy includes, without limitation, all College owned or leased buildings and surrounding areas such as sidewalks, driveways and parking lots under the College’s ownership or control. College vehicles are covered by this policy at all times regardless of whether they are on College property.
    14. Participating in an on-campus or off-campus demonstration, riot or activity that disrupts the normal operations of the College and/or infringes on the rights of other members of the College community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area.
    15. Obstruction of the free flow of pedestrian or vehicular traffic on College premises or at College sponsored or supervised functions.
    16. Conduct that is disorderly; breach of peace; or aiding, abetting, or procuring another person to breach the peace on College premises or at functions sponsored by, or participated in by, the College or members of the academic community. Disorderly Conduct includes but is not limited to: the use of any device to capture audio, video or digital record or photograph of any person while on College premises or College events where there is a reasonable expectation of privacy (i.e. restrooms, locker rooms, etc.).
    17. Theft or other abuse of computer facilities and resources, including but not limited to:

      1. Unauthorized entry into a file, to use, read, or change the contents, or for any other purpose.
      2. Unauthorized transfer of a file.
      3. Use of another individual’s identification and/or password.
      4. Use of computing facilities and resources to interfere with the work of another student, faculty member or College Official.
      5. Use of computing facilities and resources to send obscene or abusive messages.
      6. Use of computing facilities and resources to interfere with normal operation of the College computing system.
      7. Use of computing facilities and resources in violation of copyright laws.
      8. Any violation of the GOCC Acceptable Use Policy.
    18. Abuse of the Student Code process, including but not limited to:

      1. Falsification, distortion, or misrepresentation of information before the Judicial Board.
      2. Disruption or interference with the orderly conduct of a Judicial Board proceeding.
      3. Attempting to discourage an individual’s proper participation in, or use of, the Student Code process.
      4. Attempting to influence the impartiality of a member of a Judicial Board member prior to, and/or during the course of, the Judicial Board Hearing.
      5. Harassment (verbal or physical) and/or intimidation of a member of a Judicial Board prior to, during, and/or after a Judicial Board Hearing.
      6. Failure to comply with the sanction(s) imposed under the Student Code of Conduct.
      7. Influencing or attempting to influence another person to commit an abuse of the Student Code process.
    19. Students are required to engage in responsible social conduct that reflects credit upon the College community and to model good citizenship in any community.

  3. Violation of Law and College Discipline

    1. College disciplinary proceedings may be instituted against a student charged with conduct that potentially violates both the criminal law and this Student Code (that is, if both possible violations result from the same factual situation) without regard to the pendency of civil or criminal litigation in court or criminal arrest and prosecution. Proceedings under this Student Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus at the discretion of the Assistant Dean of Students (or his or her designee). Determinations made or sanctions imposed under this Student Code of Conduct shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of the College’s Code were dismissed, reduced, or resolved in favor of or against the criminal law defendant.
    2. When a student is charged by federal, state, or local authorities with a violation of law, the College will not request or agree to special consideration for that individual because of his or her status as a student. If the alleged offense is also being processed under the Student Code, the College may advise off-campus authorities of the existence of the Student Code and of how such matters are typically handled within the College community. The College will attempt to cooperate with law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators (provided that the conditions do not conflict with campus rules or sanctions). Individual students and other members of the College community, acting in their personal capacities, remain free to interact with governmental representatives as they deem appropriate.

 

ARTICLE IV: STUDENT CONDUCT PROCESS (DUE PROCESS)

  1. Charges and Judicial Board Hearings

    1. Any member of the College community may file a report against a student for alleged violations of the Student Code or General Rules. An allegation of a Student Code or General Rules violation must be directed to the Assistant Dean of Students (or his or her designee). Any report of a violation of the Student Code or General Rules should be submitted as soon as possible after the event takes place, preferably within a week.
    2. The Assistant Dean of Students (or his or her designee) will conduct an impartial and reliable preliminary investigation of all allegations to determine if the allegations have merit and/or if they can be disposed of administratively. Such disposition shall be final and there shall be no subsequent proceedings.
    3. If it is determined that the allegation has merit, the accused student will receive written notification that an alleged violation has occurred. In the notification, the student will be directed to make an appointment with the Assistant Dean of Students (or his/her designee) to review the facts concerning the alleged violation in order to determine if formal charges should be prepared.
    4. During this meeting, the accused student meets one on one with the Assistant Dean of Students (or his or her designee). Representatives or parents will only be allowed in this meeting at the discretion of the Assistant Dean of Students (or his or her designee) when appropriate. In addition, a FERPA (Family Educational Rights and Privacy Act) release must be signed.
    5. If the accused student is unable to, or does not wish to meet with the Assistant Dean of Students (or his or her designee) in person, the student may submit a notarized statement in writing responding to the allegation, within the notification period.

      Other arrangements may be made to facilitate the meeting such as video or teleconference when a face to face meeting may be difficult for the student and at the sole discretion of the Assistant Dean of Students (or his or her designee). In situations where a meeting other than a face to face meeting will be held, the student must provide a copy of their identification to the divisional office before the meeting occurs. However, a face to face meeting is the preferred option.
    6. After reviewing the facts with the accused student, or after reviewing the accused student’s statement, a decision will be made whether to prepare formal charges, and the accused student will be promptly informed.
    7. In the event that the student fails to contact the Assistant Dean of Students (or his/her designee) within five (5) working days of the date listed on the written notification (excluding Saturday and Sunday), a hold may be placed on the student’s record which may result in the student’s enrollment being delayed. The Assistant Dean of Students (or his/her designee) will then review the facts available without the student and make a decision whether to prepare formal charges.
    8. If a decision is made to prepare formal charges, the accused student shall be notified by the Assistant Dean of Students (or his/her designee) that he or she is being accused of violating the Student Code or General Rules and that he or she may elect to do one of the following:

      1. The accused student may admit the alleged violation and request, in writing, that the Assistant Dean of Students (or his or her designee) take whatever action seems necessary; or
      2. The accused student may admit the alleged violation and request a hearing before the Judicial Board regarding the sanction; or
      3. The accused student may deny the alleged violation, in which case the Assistant Dean of Students (or his or her designee) shall refer him or her to the Judicial Board.
    9. In the event that the accused student does not make an election of one of the three options available within ten (10) working days from the date of the letter, the Assistant Dean of Students (or his or her designee) will take whatever actions seem necessary, including the imposition of appropriate sanctions.
    10. If the accused student elects to admit the alleged violation and request a hearing before the Judicial Board to determine the sanction or if the student denies the allegation, a Judicial Board hearing will be scheduled as soon as practicable.
    11. If the complainant requests an alternate form of resolution, and the accused student agrees, then the parties will engage in informal mediation. If the informal mediation results in mutual satisfaction of both parties, then the case will be considered adjudicated. If the case is not adjudicated, then it may be forwarded to the Judicial Board for a hearing.

      Alternate resolution is not available for cases involving discrimination and/or sexual misconduct/sexual harassment [Article III(B)(3) and III(B)(4) (a-d)] unless the Complainant or victim requests it.
    12. Prior to a Judicial Board hearing, the accused student shall be entitled to the following:

      1. A written statement of a decision rendered and/or charges so that the accused student may prepare his or her defense;
      2. Written notification of how the alleged violation came to the College’s attention.
      3. The student shall be entitled to an expeditious hearing of his or her case.
    13. Members of the Judicial Board shall be appointed by the Assistant Dean of Students (or his or her designee) and shall be comprised of the following:

      1. The Assistant Dean of Students (or his or her designee) will serve as the Chairperson. However, when the Judicial Board is hearing an appeal based on a disciplinary decision of the Assistant Dean of Students (or his or her designee), the Assistant Dean of Students (or his or her designee) will relinquish the Chair and a temporary Chairperson will be appointed. The Chair conducts the hearing but does not participate in the deliberation.
      2. One College administrator; and
      3. Two current students from the student body; and
      4. Two faculty members
    14. Judicial Board hearings shall be conducted by the Judicial Board according to the following guidelines except as provided by article IV(A)(7) below:

      1. The Judicial Board hearing will be scheduled at the convenience of the sitting Board members, however, all efforts will be made to schedule the hearing within 3 weeks.
      2. All Judicial Board hearings shall be conducted in private. In cases involving sexual misconduct/sexual harassment [Article III(B)(4)(a-d)], GOCC will keep the complaint and investigation confidential to the extent possible or as required by law.
      3. The complainant and the accused student have the right to be assisted by one advisor or parent they choose, and at their own expense (if applicable). The advisor may not be an attorney, unless the case involves a concurrent criminal matter and with the Chair’s approval. The complainant and/or the accused student is responsible for presenting his or her own information, and therefore, advisors are not permitted to speak or to participate directly in any Judicial Board hearing. A student should select as an advisor a person whose schedule allows attendance at the scheduled date and time for the Judicial Board hearing because delays will not normally be allowed due to the scheduling conflicts of an advisor.
      4. The complainant, accused student and their advisors, if any, shall be allowed to attend the entire portion of the Hearing Phase (excluding deliberations). Admission of any other person to the Judicial Board hearing shall be at the sole discretion the Chair, (or his or her designee.)
      5. In Judicial Board hearings involving more than one accused student, the Chair (or his or her designee), in his or her sole discretion, may permit the Judicial Board hearings concerning each student to be conducted either separately or jointly.
      6. The complainant, the accused student and the Judicial Board may arrange for witnesses to present pertinent information to the Judicial Board. The College will try to arrange the attendance of possible witnesses who are members of the College community, if reasonably possible, and who are identified by the complainant and/or accused student at least two weekdays prior to the Judicial Board hearing. Witnesses will provide information to and answer questions from the Judicial Board. The tone of the hearing should be educational and not adversarial. Questions of whether potential information will be received shall be resolved in the sole discretion of the Chairperson of the Judicial Board.
      7. Pertinent records, exhibits, and written statements (including Student Impact Statements) may be accepted as information for consideration by a Judicial Board at the sole discretion of the Chairperson.
      8. All procedural questions are subject to the final decision of the Chairperson of the Judicial Board.
      9. Requests for a continuance shall be at the discretion of the Chairperson of the Judicial Board.
      10. After the portion of the Judicial Board hearing concludes in which all pertinent information has been received, the Judicial Board shall determine (by majority vote) whether the accused student has violated each section of the Student Code which the student is charged with violating. However, the Board may also suggest a different charge to the Chairperson if they believe the facts support charge(s) different than the charge(s) the student was originally charged with. The Judicial Board will also recommend an appropriate sanction to the Chairperson.
      11. The Judicial Board’s determination shall be made on the basis of whether “more likely than not” the accused student violated the Student Code or General Rules.
      12. Formal rules of process, procedure, and/or technical rules of evidence, such as those that are applied in criminal or civil court, are not used and do not apply in Student Code of Conduct proceedings/hearings.
      13. If a disruption occurs during the hearing, the Chairperson, in his or her sole discretion may have the disruptive party removed from the hearing.
    15. There shall be a single verbatim record, such as a digital recording, of all Judicial Board hearings before a Judicial Board. Deliberations shall not be recorded. The record shall be the property of the College. This recording will be maintained only until the appeal process has concluded (if applicable) or until the time of appeal has lapsed. For the purposes of FERPA the recording is considered an educational record and cannot be released unless a release is signed by all students with identifiable information contained in the recording. The recording may be requested under FOIA (Freedom of Information Act) if the hearing only involved one student without any witnesses, and the student is the individual requesting the recording.
    16. If an accused student, with notice, elects not to appear before a Judicial Board hearing, the student shall be considered to have waived the right to appeal, and the decision at the prior level stands. If the Judicial Board is the initial decision maker, the information in support of the charges shall be presented and considered by the Judicial Board even if the accused student or the complainant is not present.
    17. The Chairperson may accommodate concerns for the personal safety, well-being, and/or fears of confrontation of the complainant, accused student, and/or other witness during the hearing by providing separate facilities, by using a visual screen, and/or by permitting participation by telephone, videophone, closed circuit television, video conferencing, videotape, audio tape, written statement, or other means, where and as determined in the sole judgment of the Assistant Dean of Students or his or her designee) to be appropriate.
    18. Once the Judicial Board has made a decision as to whether more likely than not the accused student violated the Student Code of Conduct, the Judicial Board will make recommendations to the Chairperson regarding an appropriate sanction. If an accused student has requested that the Judicial Board decide his or her sanction (under Article IV(A)(5)(b)), then the Judicial Board shall make the final determination regarding sanction.
    19. After receiving the recommendations of the Board, the Chairperson will decide the most appropriate sanction proportionate to the violation.
    20. Due Process procedures apply to complaints of unlawful discrimination or related harassment on the basis of race, color, age, religion, national origin, creed, ancestry, familial status, disability, marital status, height, weight, sexual orientation, veteran’s status, or sexual discrimination including sexual misconduct and sexual harassment raised by employees, students, or third parties against any currently enrolled GOCC students in accordance with Title IX.

      In addition, GOCC will take steps to prevent the recurrence of any discrimination by the accused student through appropriate sanctions listed under Article IV(B)(1)(a-k) as well as remedy the discriminatory effects on the complainants or victims through appropriate administrative action.
    21. All complainants will receive information regarding the notification of alleged violations to the accused students, as well as, the outcome and final decision of the case. Sexual discrimination (offenses listed under Article III(B)(4)(a-d)) victims will receive a copy of the actual notification and sanction letter sent to the accused student.
  2. Sanctions

    1. In cases of noncompliance with the Student General Rules or a violation of the Student Code of Conduct, the College will impose discipline that is consistent with the impact of the offense on the College community. Progressive discipline principles will be followed in that the student’s prior discipline history at the College will be taken into account. Disciplinary action taken against a student may include, but is not limited to, one or more of the following:

      1. Verbal Warning– Student is given a verbal warning and a notation is made in the student’s disciplinary file.
      2. Written Warning— A notice in writing to the student that the student is violating or has violated institutional regulations and a copy of the warning letter is placed in the student’s disciplinary file.
      3. Probation— A written reprimand for violation of specified regulations. Probation is for a designated period of time and includes the probability of more severe disciplinary sanctions if the student is found to violate any institutional regulation(s) during the probationary period.
      4. Loss of Privileges— Denial of specified privileges for a designated period of time.
      5. Restitution— Compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary or material replacement.
      6. Discretionary Sanctions— Work assignments, essays, service to the College, Community Service or other related discretionary assignments.
      7. College no contact orders– between the accused student and the complainant (when appropriate).
      8. College Suspension— Separation of the student from the College for a definite period of time(usually a year or less) after which the student is eligible to return. Conditions for readmission may be specified.
      9. College Dismissal— separation of the student from the College for a year or more. The student may be eligible for return. Conditions for readmission may be specified.
      10. College Expulsion— separation of the student from the College permanently.
      11. Revocation of Admission and/or Degree— Admission to or a degree awarded from the College may be revoked for fraud, misrepresentation, or other violation of College standards in obtaining the degree, or for other serious violations committed by a student prior to graduation.
    2. Withholding Degree or Certificate — The College may withhold awarding a degree otherwise earned until the completion of the process set forth in this Student Code of Conduct, including the completion of all sanctions imposed, if any.
    3. More than one of the sanctions listed above may be imposed for any single violation.
    4. The following sanctions may be imposed upon groups or organizations:

      1. Those sanctions listed above in article IV(B)(1) (a-k).
      2. Loss of selected rights and privileges for a specified period of time.
      3. Deactivation. (Loss of all privileges may be issued, including College recognition, for a specified period of time.)
    5. Once the Judicial Board has determined that a student and/or group or organization has violated the Student Code or General Rules, the sanction(s) shall be recommended by the Judicial Board to the Chair. The Chairperson shall make a final determination of the sanction to be imposed, taking into consideration the Judicial Board’s recommendations.
    6. Following the Judicial Board hearing, the Judicial Board and the Chairperson shall advise the accused student, group and/or organization in writing of the decision and of the sanction(s) imposed, if any.
  3. Interim Suspension

    In certain circumstances, the Assistant Dean of Students (or his or her designee), may impose a College suspension prior to a Judicial Board hearing.

    1. Interim suspension may be imposed only in the following circumstances:

      1. to ensure the safety and well-being of members of the College community or preservation of College property; or
      2. to ensure the student’s own physical or emotional safety and well-being; or
      3. if the student poses an ongoing threat of disruption of, or interference with, the normal operations of the College.
    2. Interim suspension will take effect immediately upon the direction of the Assistant Dean of Students (or his or her designee) and last for no more than 10 days. The 10-day period may be extended for good cause by the Assistant Dean of Students (or his or her designee) or by agreement with the student.
    3. During the interim suspension, a student shall be denied access to the campus (including classes) and/or all other College activities or privileges for which the student might otherwise be eligible, as the Assistant Dean of Students (or his or her designee) may determine to be appropriate.
    4. The interim suspension does not replace the regular process, which shall proceed on the normal schedule, up to and including the completion of the Judicial Board hearing, if required.

  4. Appeals

    1. A decision reached by the Assistant Dean of Students (or his or her designee) may be appealed by either the accused student(s) or the complainant to the Judicial Board within ten (10) working days, excluding Saturday and Sunday, of the decision. Such appeals shall be in writing and shall be delivered to the Student Services Divisional Office in GB 135.
    2. A decision reached by the Judicial Board may be appealed either by the accused student(s) or the complainant to the Dean of Academics and Extended Learning, or his or her designee) within ten (10) working days of the decision. Such appeals shall be in writing and shall be delivered to the Assistant Dean of Students (or his or her designee) in GB 135.
    3. An appeal shall be limited to a review of the verbatim record of the Judicial Board hearing and supporting documents for one (or more) of the following reasons only:

      1. A material deviation from written procedures that jeopardized the fairness of the process
      2. New information, that was unavailable at the time of the hearing, would have resulted in a different outcome
      3. A demonstrable bias by a member(s) of the hearing board
      4. A sanction that is (substantially) disproportionate to the severity of the violation
    4. If an appeal is approved by the Dean of Academics and Extended Learning (or his or her designee), the matter shall be returned to a new Judicial Board and Chairperson for a rehearing, which will take into consideration the suggestions made by the Dean of Academics and Extended Learning (or his or her designee) in addition to the facts that were originally presented.

      The decision of the new Judicial Board, after it has rendered its decision, shall be final and binding upon all involved.
    5. If an appeal is not approved by the Dean of Academics and Extended Learning (or his or her designee), the matter shall be considered final and binding upon all involved.

 

ARTICLE V: INTERPRETATION AND REVISION

  1. Any question of interpretation or application of the Student Code or General Rules shall be referred to the Assistant Dean of Students (or his or her designee) for final determination.
  2. The Student Code shall be reviewed every year under the direction of the Assistant Dean of Students (or his or her designee).

 

MHS by BVB 4/12/13

 

Internet/Technology Use Policies

Glen Oaks Community College Responsible Use Of Information Technology Policy

Policy 2.71
 

  1. Purpose
    The College Network incorporates all electronic communication systems and equipment at Glen Oaks Community College (the College”). This Network Acceptable Use Policy (“AUP”) sets forth the standards by which all Users may use the shared College Network. The College Network is provided to support the College and its mission of education, service, and research. Any other uses (other than permitted personal use as discussed below), including uses that jeopardize the integrity of the College Network, the privacy or safety of other Users, or that are otherwise illegal are prohibited. The use of the College Network is a revocable privilege.

    By using or accessing the College Network, Users agree to comply with this AUP and other applicable College policies which may be implemented from time to time, as well as all federal, state, and local laws and regulations. Only Users are authorized to use and/or access the College Network. The term “User” refers to any faculty, staff, or student associated with the College, as well as any other individual with access to computers or other network devices that have been approved by the Network Administrator or Dean of Finance and Administrative Services (DFA) for connection to the College Network. This definition includes, but is not limited to, contractors, visitors, and temporary affiliates.
  2. Principles

    General requirements for acceptable use of the College Network are based on the following principles:

    1. Each User is expected to behave responsibly with respect to the College Network and other Users at all times.
    2. Each User is expected to respect the integrity and the security of the College Network.
    3. Each User is expected to behave in a manner consistent with College’s mission and comply with all applicable laws, regulations, and College policies.
    4. Each User is expected to be considerate of the needs of other Users by making every reasonable effort not to impede the ability of others to use the College Network and show restraint in the consumption of shared resources.
    5. Each User is expected to respect the rights and property of others, including privacy, confidentiality and intellectual property.
    6. Each User is expected to cooperate with the College to investigate potential unauthorized and/or illegal use of the College Network.
    7. Each User is expected to respect the security and integrity of College computer systems and data.
  3. Prohibitions

    Without limiting the general guidelines listed above, unless expressly agreed to by the Network Administrator, the following activities are specifically prohibited:

    1. Users may not attempt to disguise their identity, the identity of their account or the machine that they are using. Users may not attempt to impersonate another person or organization. Users may likewise not misuse or appropriate the College’s name, network names, or network address spaces.
    2. Users may not attempt to intercept, monitor, forge, alter or destroy another User’s communications. Users may not infringe upon the privacy of others’ computer or data. Users may not read, copy, change, or delete another User’s data or communications without the prior express permission of such other User.
    3. Users may not use the College Network in a way that:

      1. disrupts, adversely impacts the security of, or interferes with the legitimate use of any computer, the College Network or any network that the College connects to,
      2. interferes with the supervisory or accounting functions of any system owned or managed by the College, or
      3. take action that is likely to have such effects.

      Such conduct includes, but is not limited to: hacking or spamming, placing of unlawful information on any computer system, transmitting data or programs likely to result in the loss of an individual’s work or result in system downtime, sending “chain letters” or “broadcast” messages to lists or individuals, or any other use that causes congestion of any networks or interferes with the work of others.

    4. Users may not distribute or send unlawful communications of any kind, including but not limited to cyber stalking, threats of violence, obscenity, child pornography, or other illegal communications (as defined by law). This provision applies to any electronic communication distributed or sent within the College Network or to other networks while using the College Network.
    5. Intentional access to or dissemination of pornography by College employees, temporary staff, contractors, or vendors is prohibited unless (1) such use is specific to work-related functions and has been approved the respective manager or (2) such use is specifically related to an academic discipline or grant/research project. This provision applies to any electronic communication distributed or sent within the College Network or to other networks while using the College Network.
    6. Users may not attempt to bypass network security mechanisms, including those present on the College Network, without the prior express permission of the owner of that system. The unauthorized network scanning (e.g., vulnerabilities, post mapping, etc.) of the College Network is also prohibited. For permission to perform network scans, user must receive prior approval by calling the Network Administrator.
    7. Users may not engage in the unauthorized copying, distributing, altering or translating of copyrighted materials, software, music or other media without the express permission of the copyright holder or as otherwise allowed by law. Information on the Digital Millennium Copyright Act can be found at:

      http://www.copyright.gov/legislation/dmca.pdf

      and the Copyright Act at:

      http://www.copyright.gov/title17/.
    8. Except as allowed under the Personal Use Policy or the Policy on Use of College Resources in Support of Entrepreneurial Activities. Users may not use the College Network for private business, commercial or political activities, fundraising, or advertising on behalf of non-College organizations, unlawful activities, or uses that violate other College policies.
    9. Users may not extend or share with public or other users the College Network beyond what has been configured accordingly by Network Administrator. Users are not permitted to connect any network devices or systems (e.g., switches, routers, wireless access points, VPNs, and firewalls) to the College Network without advance notice to and consultation with the Network Administrator. To contact the Network Administrator, users must call Extension 315 and submit an IT request form.
    10. Users are responsible for maintaining minimal security controls on their personal computer equipment that connects to the College Network, including but not limited to: current antivirus software, current system patches, and strong passwords.
    11. Users may not violate any laws or ordinances, including, but not limited to, laws related to copyright, discrimination, harassment, threats of violence and/or export controls.
  4. Review and Penalties

    The College reserves the right to review and/or monitor any transmissions sent or received through the College Network. Access to other transmissions sent or received through the College Network may occur in the following circumstances:

    1. in accordance with generally accepted, network administration practices;
    2. to prevent or investigate any actual or potential information security incidents and system misuse, if deemed necessary by authorized personnel;
    3. to investigate reports of violation of College policy or local, state, or federal law;
    4. to comply with legal requests for information (such as subpoenas and public records requests); and
    5. to retrieve information in emergency circumstances where there is a threat to health, safety, or College property involved

    Penalties for violating this AUP may include:

    1. Restricted access or loss of access to the College Network;
    2. Disciplinary actions against personnel and students associated with the College,
    3. Termination and/or expulsion from the College, and
    4. Civil and/or criminal liability.

    The College, in consultation with its legal counsel, may contact local or federal law enforcement authorities to investigate any matter at its sole discretion.

  5. Policy Updates
    The College reserves the right to update or revise this AUP or implement additional policies in the future. Users are responsible for staying informed about College policies regarding the use of computer and network resources and complying with all applicable policies. The College shall provide notice of any such modifications or amendments by email to the College community. Any such modification shall be effective immediately upon notice being provided regardless of whether subscriber actually reads such notice.

 

Adopted by Board of Trustees April 9, 1997, revised June 9, 1999, January 12, 2000, October 13, 2004, and June 11, 2014.

Glen Oaks Community College Acceptable Internet Use Policy

Policy 3.60
 

  1. Purpose

    Information technology resources, including email and Internet access, are provided for educational purposes. Adherence to the following policy is necessary for continued access to the college’s technology resources. This policy is designed to guide students, faculty, and staff in the acceptable use of computer systems, networks, and other information technology resources at Glen Oaks Community College.
  2. Guiding Principles

    1. Non-public Forum. Information technology at Glen Oaks Community College is a non-public forum. The College reserves the right to restrict access to and the use of information technology resources in a manner consistent with federal and state law.
    2. Creativity Encouraged. The College community is encouraged to make innovative and creative use of information technologies in support of educational, scholarly, and administrative purposes.
    3. Copyrighted Materials. Glen Oaks Community College recognizes the importance of copyright and other protections afforded to the creators of intellectual property. Users are responsible for making use of software and other information technology resources in accordance with copyright and licensing restrictions and applicable College policies. Using information technology resources in a manner violating these protections, or furthering the unauthorized use or sale of protected intellectual property, is prohibited.
    4. Offensive Material. Glen Oaks Community College cannot protect individuals against the receipt of potentially offensive material. Those who use electronic communications occasionally may receive material that they might find offensive. Those who make personal information available about themselves through the Internet or other electronic media may expose themselves to potential invasions of privacy.
    5. Use IT Wisely. Information technology resources are provided to support the College’s scholarly, educational, and administrative activities in fulfilling the mission of the College. Information technology resources are limited, and should be used wisely and with consideration for the rights and needs of others.
    6. Privilege, Not a Right. The use of Glen Oaks Community College computer systems, networks and other information technology resources is a privilege, and not a right. Inappropriate use of such resources may result in suspension or termination of privileges and/or other discipline. The College further reserves the right to monitor Internet use and determine if specific uses are consistent with this Acceptable Use policy, and to deny access to prevent unauthorized or unacceptable activity.
  3. User Responsibilities

    1. Protect your Password. Users are expected to use computer and network resources in a responsible manner. Users should take appropriate precautions to ensure the security of their passwords and prevent others from obtaining access to their computer resources. Convenience of file or printer sharing is not a sufficient reason for sharing computer accounts and passwords.
    2. College Image. Users should remember that information distributed through the College’s information technology resources may be considered a form of publication. Although Glen Oaks Community College does not take responsibility for material issued by individuals, users must recognize that third parties may perceive anything generated at Glen Oaks Community College as in some manner having been produced under Glen Oaks Community College auspices. Accordingly, users are reminded to exercise appropriate language, behavior, and style in their use of information technology resources.
    3. Prohibited Practices. The following behaviors are prohibited while using College information technology resources, including computers and networks owned or operated by Glen Oaks Community College, or to which Glen Oaks Community College is connected:

      1. Modifying system or network facilities, or attempting to crash systems or networks;
      2. Using, duplicating or transmitting copyrighted material without first obtaining the owner’s permission, in any way that may reasonably be expected to constitute an infringement, or that exceeds the scope of a license, or violates other contracts;
      3. Tampering with software protections or restrictions placed on computer applications or files;
      4. Using College information technology resources for personal for-profit purposes;
      5. Impersonating another user or otherwise falsifying a user name in email;
      6. Degrading or disrupting the network, hindering access to the network, or otherwise excessively using resources in a manner which effectively denies service to other users;
      7. Sending chain letters, junk mail, “spam,” or other similar types of broadcast messages or messages that use pyramid schemes to distribute communications to an exponentially growing collection of recipients;
      8. Sending mail that is deliberately designed to interfere with proper mail delivery or access;
      9. Using information technology resources in a manner that is disruptive of the workplace or educational purpose of the College, or which otherwise hinders the effectiveness of the institution;
      10. Using information technology resources to access, store, or transmit pornographic or obscene material in violation of Michigan criminal laws, including, but not limited to Michigan obscenity laws MCLA 752.361-752.374 and other Michigan statutes and cases concerning obscenity;
      11. Sending messages that are malicious or that a reasonable person would find to be harassing or threatening;
      12. Accessing another person’s computer account without permission. Users may not supply false or misleading data, or improperly obtain an others password to gain access to computers or network systems, data or information. Obtaining access to an account name or password through the negligence or oversight of another is considered to be a specifically prohibited use;
      13. Intentionally introducing computer viruses, worms, or other rogue programs into information technology resources that belong to, are licensed to, or are leased by Glen Oaks Community College or others;
      14. Physically damaging information technology resources;
      15. Using, or encouraging others to use, information technology resources in any manner that would violate this or other College policies or any applicable state or federal law; and
      16. Falsely reporting or accusing another of conduct that violates this policy, without a good faith basis for such an accusation.
    4. Incidental Use. Ability to access computing resources does not, by itself, imply authorization to do so. Users are responsible for learning what authorizations are necessary and for obtaining them from the appropriate supervisor before proceeding. Incidental use is defined as occasional, limited, and without significant cost in time or college resources. Supervisors are expected to use professional judgment to determine whether an employee’s personal use is incidental. Incidental use of College-owned computer systems for personal purposes is permitted if:

      1. Use occurs outside of the employee’s work schedule;
      2. Use does not interfere with work being performed by another employee;
      3. Use is not for pay or profit;
      4. Use does not consume excessive supplies— as determined by a supervisor, employees may be asked to replace supplies consumed beyond an incidental level;
      5. Use does not violate software licensing agreements;
      6. Use does not expose confidential or personnel information to others who should not have access to such information.

  4. Policy Administration

    1. College Access to Your Files. The College encourages all members of its community to use electronic resources in a manner that is respectful of others.

      Generally, the College will not make the contents of electronic mail available to those other than the originator and intended recipient. While respecting users’ privacy to the fullest extent possible, however, the College reserves the right to examine any computer files. The College reserves this right for bona fide purposes, including, but not limited to:

      1. Enforcing policies against harassment and threats to the safety of individuals;
      2. Protecting against or limiting damage to College information technology resources;
      3. Complying with a court order, subpoena or other legally enforceable discovery request;
      4. Investigating and preventing the posting of proprietary software or electronic copies of texts, data, media or images in disregard of copyright, licenses, or other contractual or legal obligations or in violation of law;
      5. Safeguarding the integrity of computers, networks, hardware, software and data;
      6. Preserving information and data;
      7. Upgrading or maintaining information technology resources;
      8. Cooperating with law enforcement authorities in reporting and investigating suspected criminal activity.
    2. Servers. All servers must be approved by the College. Root access must be given to the Dean of Finance and Administrative Services or designee for all servers on the Glen Oaks Community College network.
    3. Terminating Your Use of Computers. The College may suspend or terminate the use of its computers and network systems when presented with evidence of a user’s violation of College policies, or federal or state laws, or when it is necessary to do so to protect the College against potential legal liability. The College reserves the right to limit access to its information technology resources, and to remove or limit access to material stored on College information technology resources.
    4. Disciplinary Action. All users are expected to conduct themselves consistent with these responsibilities. Abuse of computing privileges may subject the user to disciplinary action as established by applicable College policies and/or collective bargaining agreements.
    5. Bound by Public Law. The College and users must recognize that all members of the College community are bound by federal and state laws pertaining to civil rights, harassment, copyright, security and other statutes governing use of electronic media. This policy does not preclude enforcement under such laws.
  5. Indemnification and Warranties

    1. Glen Oaks Community College makes no warranties of any kind whether expressed or implied, for the computer services it provides.
    2. Glen Oaks Community College assumes no responsibility for any direct or indirect damages arising from the user’s connection to the Internet. The College is not responsible for the accuracy of information found on the Internet, but rather merely facilitates the accessing and dissemination of information through its systems. Unless the College expressly authors content, it has no editorial control over the content distributed or disseminated on the network and users are solely responsible for any material that they access and disseminate.
    3. Users hereby agree to indemnify and hold Glen Oaks Community College and its officers, Trustees, employees and agents harmless for any loss, damage, expense or liability resulting from any claim, action or demand, arising out of or related to the users’ use of Glen Oaks Community College owned technology resources and network, including reasonable attorney fees. Such claims shall include, without limitation, those based on trademark or service mark infringement, trade name infringement, copyright infringement, dilution, tortuous interference with contract or prospective business advantage, unfair completion, defamation, unlawful discrimination or harassment, rights of publicity, and invasion of privacy.
  6. Reporting Violations

    Allegations of student conduct that is believed to violate this Acceptable Use policy should be reported in writing to the Assistant Dean of Students and Community Services. Allegations of faculty or staff conduct that is believed to violate this Acceptable Use Policy should be reported in writing to the Dean of Finance and Administrative Services or designee. To ensure the fairness of any proceedings that may follow a reported violation, the individual filing the report should not discuss or provide copies of the allegations to others.

 

Adopted 5/14/08, revised 9/17/14.

 

Student Policies

Student Policies – General

Policy 3.51

  1. A student who is indebted to the college and who fails to make satisfactory settlement of this indebtedness may be dismissed. A student who has prior unsettled indebtedness to the college may not register in any new semester. During the period in which the indebtedness remains unsettled, no evidence of attendance or other official credentials may be obtained from the college. It is important that there be strict enforcement of this policy by the Dean of Finance and Administrative Services and Assistant Dean of Students.
  2. All students are expected to meet the normal health standards that are necessary for a successful pursuit of college work. Faculty members should notify the Dean of Academics & Extended Learning if it is noted that a student needs medical services.
  3. It is against the school policy for a sales representative to call upon students on college property.
  4. Social, professional and other student organizations are permitted where approved by the administration. Securing a Faculty sponsor is the responsibility of all approved organizations. Without a sponsor, the organization may not convene.
  5. All student publications eligible for distribution on campus are to be authorized by the President and will be assigned an official faculty advisor. Violation of this policy will subject a student to suspension from school.
  6. Smoking is permitted only in the parking lot(s) within private vehicles located on the campus. (Please refer to Policy 2.51)

 

July 1992, revised July 2002, revised 9/14/05, 9/17/14.
 

Smoke-Free Campus

 
Neither smoking nor tobacco in any form is allowed on campus–the corridors, entryways, the offices, the classrooms, or on the Concourse.

No smoking is allowed in the parking lots, however, persons may smoke inside their vehicles within the parking lot. The Michigan legislature passed a no smoking law, the Dr. Ron Davis Smoke Free Air Law in 2009 with final implementation on May 1, 2010.

Glen Oaks Community College Grievance Procedures

Policy 2.61
 

For:

Title VI of the Civil Rights Act of 1964
Title IX of the Education Amendment Act of 1972
Section 504 of the Rehabilitation Act of 1973
Age Discrimination Act of 1975
Title II of the Americans with Disability Act of 1990

 

Section I
Any person believing that Glen Oaks Community College or any part of the organization has inadequately applied the principles and/or regulations of (1) Title VI of the Civil Rights Act of 1964, (2) Title IX of the Education Amendment Act of 1972, (3) Section 504 of the Rehabilitation Act of 1973, (4) the Age Discrimination Act of 1975, and (5) Title II of the Americans with Disability Act of 1990 may bring forward a complaint, which shall be referred to as a grievance to:

Candy Bohacz
Civil Rights Coordinator
62249 Shimmel Rd.
Centreville, MI 49032
(269) 467-9945

 

Section II
The person who believes a valid basis for grievance exists shall discuss the grievance informally and on a verbal basis with the Civil Rights Coordinator, who shall in turn investigate the complaint and reply within five (5) business days. If the complainant feels the grievance is not satisfactorily resolved, they may initiate formal procedures according to the following steps:

Step 1: A written statement of the grievance signed by the complainant shall be submitted to the Civil Rights Coordinator within five (5) business days of receipt of answers to the informal complaint. The Coordinator shall further investigate the matters of grievance and reply in writing to the complainant within five (5) business days.

Step 2: A complainant wishing to appeal the decision of the Civil Rights Coordinator may submit a signed statement of appeal to the President of the College within five (5) business days after receipt of the Coordinator’s response. The President shall meet with all parties involved, formulate a conclusion, and respond in writing to the complainant within ten (10) business days.

Anyone at any time may contact the U.S. Department of Education Office for Civil Rights for information and/or assistance at (216) 522-4970. If the grievance has not been satisfactorily settled, further appeal may be made to the Regional U.S. Department of Education Office for Civil Rights, 600 Superior Ave. East, Bank One Center, Suite 750, Cleveland, OH 44114-2611.

Inquiries concerning the nondiscriminatory policy may be directed to Director, Office of Civil Rights, U.S. Department of Education, 400 Maryland Ave. SW, Washington, D.C. 20202. The local Coordinator, on request, will provide the complainant with a copy of the College’s grievance procedure and investigate all complaints in accordance with this procedure. A copy of each of the Acts and regulations on which this notice is based may be found in the Civil Rights Coordinator’s office.
 

Adopted by the Board of Trustees Feb. 20, 2008, revised June 11, 2014.

Student Concern Procedure

Policy 3.65
 

Informal Process

  1. Listen to students talk about their problems. Most student concerns can be resolved informally. Students will discuss their concerns with faculty or staff that they know well. Often this means listening to students vent about their concerns.
  2. Propose the mediation process to students. After the venting has taken place, there might be an opportunity to talk about the mediation process as a way to get to a win-win solution.
  3. Encourage students to talk with the person to whom the concern is directed. We should encourage students to resolve concerns with the person with whom they have the conflict. Discussion between both parties can often resolve the conflict. The possibility of resolving the conflict increases if the process of mediation can be used.

If the conflict is not resolved, students should be referred to the Dean of the area which the concern applies.
 

Assistant Dean of Students
If the issue is an infraction of the Student Code of Conduct, refer the student to the Assistant Dean of Students, Assistant Dean of Enrollment Services/Registrar to complete an Incident Report. If not, do the following:

  1. The Director of Academic Services will provide students with a packet of information that describes the Student Concern process and outlines steps in mediation.
  2. The Director of Academic Services will ask students if they had discussed this issue with the other party.

    1. If yes, and the issue is not resolved, students should complete the Student Concern Report
    2. If no, students should be encouraged to talk with the other party. If they are reluctant to do so, the Administrative Assistant will help students complete the Student Concern Report.
  3. (Note: Completion of the Student Concern Report formalizes the process.)

  4. The Director of Academic Services will log in the concern and refer the Student Concern Report to the Dean of Academics and Extended Learning. A copy of the Student Concern Report will be forwarded to the employee’s supervisor.

 

Formal Process
The Dean of Academics & Extended Learning will review the Student Concern Report. Based upon the nature of the concern, the Dean of Teaching & Learning will determine how the concern should be handled.
 

Mediators
The mediator needs to have received training in mediation. The mediator needs to be a neutral party and does not have the authority to impose a solution nor render a judgement. The mediator must use the mediation process to help both parties resolve the concern so that there is a win-win solution.

When a Student Concern is referred to mediation, the Mediation Center for St. Joseph and Cass Counties will be contacted. The Mediation Center will charge $20 per case and will find a mediator with 7-10 days. At the present time they have 14 trained volunteer mediators who are available only during the evening. One individual presently being trained will be available during the day. In addition, two to four college personnel will receive mediation training to supplement those available from the Mediation Center.

When a Student Concern Report is referred, the following role is expected of the individual doing the mediation:

  1. Contact both parties within a week of the filed date.
  2. Meet separately with each party and identify central issues.
  3. Schedule a meeting to initiate the mediation process. This might require more than one meeting.
  4. Assist both parties in identifying a win-win solution.

    1. If the concern is resolved, indicate the resolution on the Student Concern Report.
    2. If the concern is not resolved, refer the concern to the Mediation Review Committee to render judgement.

 

Mediation Review Committee
This committee will be comprised of three faculty or staff who are not involved with the concern. The Committee would be appointed by the Dean of Academics & Extended Learning and rotate annually. The role of the Committee would be to review the facts and render judgement about the concern.

If the student wants to appeal the decision of the Mediation Review Committee, the appeal can be brought to the Appeal Committee.
 

Appeal Committee
A special Appeal Committee will be formed to review the appeal and render a judgement. Possible members of this Appeal Committee include the President of the Faculty Senate, the Dean of Academics & Extended Learning, and the President of Glen Oaks.
 

Procedures
Administrative Assistant to the Dean of Academics & Extended Learning should assist the student in completing the Student Concern Report and should provide the student with a copy of the procedures.

Maintain an annual spreadsheet with the following information:

  1. Date the Concern was originally submitted.
  2. Nature of the concern.
  3. Steps taken to resolve the concern.
  4. Final decision
  5. Any external actions taken.

Each Student Concern Report should be numbered.

The original Student Concern Reports should be retained in the Office and copies should be forwarded based upon the recommendation of the Dean of Academics and Extended Learning. The Student Concern Reports should be filed in alphabetical order. The resolutions should be stapled to the original report.

Unresolved concerns should be highlighted and drawn to the attention of the Dean of Academics and Extended Learning on a weekly basis.

The Administrative Assistant to the Dean of Academics & Extended Learning should send a letter to both parties describing how the concern was addressed and the final decision. A copy of this letter should be stapled with the original Student Concern Report.

The Administrative Assistant to the Dean of Academics & Extended Learning should compile the Student Concern Reports into various categories. These categories will be determined by the Dean of Academics & Extended Learning after there has been sufficient experience with the process. Some examples might be grade issues, course outlines, and consistency of treatment. The results of this summation will be used to improve procedures and policies of the College.

Adopted by Board of Trustees January 12, 2000, revised February 9, 2000, title updates made 2012, 9/17/14.
 

Access to the Student Concern Report form is available online via our College Concern Report Form.

Alcohol and Drug Abuse Policy

Policy 3.40
 

Philosophy
The Glen Oaks Community College Board of Trustees certifies and pledges that it will provide a drug-free workplace and learning environment for its employees and students. This pledge is in compliance with the Drug-Free Workplace Act of 1988, 34 CFR Part 85, Subpart F and the Drug-Free Schools and Communities Act Amendments of 1989 (Public Law 101-226).

Glen Oaks Community College recognizes that clear evidence exists that the misuse and abuse of alcohol and drugs can erode the foundation of the College’s goals and objectives and can diminish the attainment of intellectual, social, physical and moral growth and development. Glen Oaks is committed to a healthy and productive college environment by providing free literature and abuse referral services.
 

Standards of Conduct
The Glen Oaks Community College Board of Trustees prohibits the possession, use, distribution, dispensing and unlawful manufacturing of illegal drugs, narcotics or controlled substances on the College campus, in student housing, or at any College-approved student activity (i.e., College-approved student travel and for overnight stays).

Marijuana prescribed for medicinal purposes is also prohibited on the College campus, in student housing, or at any College-approved student activity. GOCC receives federal funding through Title IV in the form of student financial aid (grants, loans, and work-study programs) and through federal research grants. As a condition of accepting these funds, the College is required to certify that it complies with the Drug-Free Schools and Communities Act (DFSCA) (20 U.S.C. 1145g part 86 of the Drug and
Alcohol Abuse Prevention Regulations). The federal government regulates drugs through the Controlled Substances Act (CSA) (21 U.S.C. A 811) which does not recognize the difference between medical and recreational use of marijuana. Thus, to comply with the Federal Drug Free School and Communities Act and to avoid losing federal funding, Glen Oaks Community College must prohibit all marijuana use, including medical marijuana.

No alcohol or other intoxicating liquors shall be kept, used or consumed on campus, in student housing, or at any College-approved student activity (i.e., College-approved student travel and/or overnight stays), except at approved functions at the Nora Hagen House and its adjacent yards.

Persons who are on the College campus and who appear to be under the influence of alcoholic beverages, narcotics or illegal drugs, will be removed from the College campus.

Any person taking prescription drugs or over-the-counter medication is individually responsible for ensuring that while taking the drug or medication, he/she is not a safety risk to themselves or others while on College property, at College-related events, while driving a College or privately owned vehicle while engaged in College business. It is illegal to misuse prescribed drugs contrary to the prescription or to give or sell the prescribed drug(s) to another person.
 

Legal Sanctions
Glen Oaks Community College abides by all local, state and federal laws and may ask an appropriate law enforcement agency to impose appropriate sanctions if a violation of any local, state or federal law shall take place on the College campus or at any College function.

When there is probable cause, which is based upon credible information, Glen Oaks Community College may require that a student or employee be tested for alcohol or illegal drugs. The failure to submit to a breathalyzer test for alcohol or a urinalysis test for illegal drugs may result in disciplinary action. The words “probable cause” as used herein shall be defined as a reasonable basis for the formulation of a belief that an individual is using and/or abusing alcoholic beverages or illegal drugs.

The words “credible information” is defines as including, but not limited
to, the following “warning signs”:

(1) Excessive absenteeism or tardiness;
(2) Excessive illness;
(3) Deteriorating or inconsistent work performance;
(4) Increased carelessness;
(5) Decrease in attention span, especially after breaks or lunch;
(6) Frequent brushing of the teeth or use of mouthwash, breath spray, breath mints or other breath fresheners, especially before conferences with instructors or administrators;
(7) Substantial increase in use of the rest room or water cooler;
(8) Avoidance of instructors, administrators or other students, especially if this is a recent change in behavior;
(9) Deteriorating or inconsistent attention to personal grooming and neatness;
(10) Financial problems, especially if the student has not previously had such problems;
(11) Frequent licking of the lips;
(12) Nervousness, especially when discussing work performance or personal life;
(13) Gastric disturbances or change in appetite;
(14) Insomnia;
(15) Moody behavior or “mood swings”;
(16) Unexplainable bruised and/or puffy skin, especially in the face;
(17) Dilated pupils;
(18) Slurred or incoherent speech;
(19) Lack of dexterity;
(20) Uncontrollable crying or laughing.

Glen Oaks Community College students and employees can assist in the detection of the use and/or abuse of alcohol and drugs by looking for these “warning signs”. Students or employees who use and/or abuse alcoholic beverages and/or drugs while on campus, in student housing, or while attending a College-approved student activity shall be subject to sanctions that may include any of the following: verbal warning, written letter of censure, suspension or immediate dismissal (should the behavior be both improper and a potential threat to the College or the College community). A student convicted of a drug-related offense under federal or state law may also become ineligible for federal student aid under federal law.
 

Pre-Employment Drug Testing
In order to strive toward a drug-free workplace, Glen Oaks Community College will require a pre-employment urinalysis for new employees. This applies to all full-time and part-time permanent positions at Glen Oaks Community College. The urinalysis will be performed by a reputable clinical laboratory, the expense of which will be assumed by Glen Oaks Community College. If the urinalysis registers a positive result (the presence of narcotics or illegal drugs), the candidate will not be hired.
 

Employee Alcohol and Drug Use
Any employee who consumes alcoholic beverages while actively engaged in carrying out the duties and responsibilities of their employment (excluding College-sponsored “entertainment” functions which employees may attend in connection with their employment), and any employee who uses illegal drugs while in the course of employment, shall be subject to sanctions as outlined in the appropriate Collective Bargaining Agreements and/or the Glen Oaks Community College Policy Manual. Violations by faculty or staff may result in disciplinary action up to, and including termination of employment. Employees who have CDL will be required to undergo mandatory random drug/alcohol testing as notified by the HR Department. If a Glen Oaks Community College employee is convicted of violating a criminal drug statute (non-alcohol related) on the College campus, or at a College function, that employee must notify Glen Oaks within five (5) days after such conviction. Within thirty (30) days after such conviction, Glen Oaks shall take one of the following actions: (1) take appropriate personnel action against the employee up to and including termination; and/or (2) require the employee to satisfactorily participate in an approved drug abuse assistance or rehabilitation program. Glen Oaks Community College shall also notify the appropriate agency of the Department of Education within ten (10) days after the conviction.
 

Alcohol and Drug Education, Prevention and Referral
Glen Oaks Community College is committed to addressing the problem of substance abuse through education, prevention and referral. The President of the College will designate a Glen Oaks Community College employee as the Substance Abuse Counselor. The Substance Abuse Counselor will annually coordinate/organize and make available free literature to students and employees. This information will include: (1) standards of conduct, (2) a description of the legal sanctions, (3) a description of the health risks, (4) a description of drug or alcohol programs available to students and employees, and (5) a clear statement of the Glen Oaks Community College sanctions it may impose on students and employees. The Substance Abuse Counselor will provide initial counseling and limited supportive services. The primary goal of the Substance Abuse Counselor is to provide the student or the employee with a referral for treatment or rehabilitation. Once a referral is made, the Substance Abuse Counselor shall provide the appropriate follow up.

College employees or students who exhibit “warning signs” of drug/alcohol misuse or abuse in the workplace and who refer themselves for assistance will be supported, educated, and referred to appropriate agencies for treatment. Those employees or students who are diagnosed as drug or alcohol misusers or abusers shall receive the same consideration and opportunity for treatment that is extended to persons with any other type of illness. Confidentiality shall be maintained and no adverse effects to an employee or a student shall result based upon a request for treatment or a diagnosis of misuse or abuse.

If an employee has been referred to the Substance Abuse Counselor by a supervisor or if a student has been referred to the Substance Abuse Counselor by an instructor or a College administrator and if treatment is recommended and treatment is refused or terminated, the fact of such refusal or termination of treatment shall be made known to the individual who referred the employee or student to the Substance Abuse Counselor. If an employee or a student (1) refuses to accept diagnosis and treatment, or (2) fails to respond to treatment, and if the result of such refusal or failure is such that job performance, behavior on campus or learning ability is affected, that person shall be considered in violation of College policies and shall be subject to discipline.

Additional information about the physical and psychological consequences of substance abuse is available in the Glen Oaks Library and through the Glen Oaks Community College Substance Abuse Counselor in Student Services. Glen Oaks Community College also works closely with the Substance Abuse agencies in the area.

Glen Oaks Community College will review its Drug and Alcohol Prevention Program every two (2) years in an attempt to determine its effectiveness and to implement changes as needed.

Adopted by Board of Trustees June 12, 1991, revised 9/14/05, 9/17/14,
8/10/17

Transgender Policy

Policy 3.75

Glen Oaks Community College is committed to a College culture that respects and values all students and employees and fosters understanding of gender identity within the College community. All students and employees will adhere to procedures established in connection with this policy to ensure a safe working and learning environment, free of discrimination and harassment.
 

Jurisdiction of the Policy
All questions or concerns regarding the College’s Transgender Policy will be handled by the Dean of Students (for students, community members, and visitors) and the Director of Human Resources (for College employees):

Tonya Howden
Dean of Students
Message Tonya Howden
269-294-4230
Jamie Yesh
Director of Human Resources
Message Jamie Yesh
269-294-4229
 

Definitions

  1. Sex:  The classification of people as male or female as assigned at birth.
  2. Gender Identity:  One’s internal, deeply held sense of one’s gender that may nor may not conform to that typically associated with the sex they were assigned at birth. For some people, their gender identity does not fit neatly into one of the two choices.
  3. Gender Expression:  External manifestations of gender, expressed through one’s name, pronouns, clothing, haircut, behavior, voice, or body characteristics.
  4. Sexual Orientation:  An individual’s enduring physical, romantic and/or emotional attraction to another person. Gender identity and sexual orientation are not the same. Transgender people may be heterosexual, lesbian, gay, or bisexual. For example, a person who transitions from male to female and is attracted solely to men would identify as a heterosexual woman.
  5. Transgender:  An umbrella term for people whose gender identity and/or gender expression differs from what is typically associated with the sex they were assigned at birth. People under the transgender umbrella may describe themselves using one or more of a wide variety of terms – including transgender.
  6. Transitioning:  Transitioning refers to processes undertaken by some transgender people to align their gender expression with their gender identity. Aspects of transitioning may include social processes (e.g., telling others, changes in appearance, using a preferred name and/or different pronouns), medical processes (e.g., hormone therapies, gender confirmation surgery), and/or legal processes (e.g., obtaining a court-ordered name change and/or change in legal sex designation).

 

Procedures

  1. Campus Records:  At the request of the student, the College will engage in reasonable and good faith efforts to use a preferred name and/or gender on internal College records such as class rosters and class schedules. The College is not permitted to use a preferred name and/or gender on the following records: enrollment verifications, transcripts, diplomas, financial aid documents, Visa documents, W-2 forms, and third party reports. There may be some situations where it may be necessary to clarify that a preferred name is different from a legal name. Examples of this include official interactions with police/law enforcement, security, and verification of medical records.
  2. Restrooms:  All students, faculty, staff, and visitors have the right to use the restroom that coincides with their gender identity.
  3. Privacy:  College personnel shall not disclose information that may reveal a student’s transgender status.Under the Family Education Right to Privacy Act (FERPA), only those College employees with a legitimate educational need may have access to a student’s records or the information contained within those records.
  4. Names/Pronouns:  When requested by the student or employee, College staff should engage in reasonable and good faith efforts to address students and employees by their preferred names and pronouns that correspond to their gender identity, regardless of whether there has been a legal name change. Consistent with these guidelines, College personnel should make every effort to maintain the confidentiality of the student’s transgender status. Students who need to change their names or pronouns under this policy should submit a Change of Status form to the Records and Registration Office. College employees who need to change their names/pronouns under this policy should submit their requests to Human Resources.
  5. WebAdvisor and E-mail Addresses:  Students and employees may request an ID card be issued in the name that reflects an individual’s gender identity that is consistently asserted at College. Once a student has submitted the Change of Status Form to the Records and Registration Office and the name change is approved, the student may obtain a new student ID card. Should students need to change a College-issued e-mail address to include the name that reflects the individual’s gender identity consistently asserted at College, they should contact the Records and Registration Office, who will complete an IT work order to change the information appropriately. Records and Registration staff will notify the student of the new login information after IT has completed the request. College employees who wish to request a change of their College-issued email under this policy should submit their requests to Human Resources.
  6. Athletics and Physical Education:  Transgender students shall have the same opportunities to participate in physical education as all other students. Students may participate in physical education and athletics in accordance with the student’s gender identity that is consistently asserted at College. Participation in competitive athletic activities will be resolved on a case-by-case basis by the Title IX Coordinator and the Director of Athletics.
  7. Locker Room Accessibility:  GOCC aims to support transgender students and employees while ensuring the safety of all. The use of restrooms and locker rooms by transgender students, employees and members of the community requires colleges to consider numerous factors, including, but not limited to: the transgender individual’s preference; protecting privacy; maximizing social integration; minimizing stigmatization; ensuring equal opportunity to participate; the student’s age; and protecting the safety of all persons. A transgender student or employee who expresses a need or desire for increased privacy will be provided with reasonable alternative arrangements, which may include the use of a private area, a separate changing schedule, or a single stall restroom. A transgender person may not be required to use a locker room or restroom that conflicts with the individual’s gender identity consistently asserted at the College.
  8. Gender Segregation in Other Areas:  In any other circumstance where students are separated by gender in College activities (i.e. overnight field trips), students will be permitted to participate in accordance with their gender identity consistently asserted at College. Activities that may involve the need for accommodations to address student privacy concerns will be addressed on a case-by-case basis considering the factors set forth above.

 

Bullying, Harassment, and Discrimination
Discrimination, bullying, and harassment on the basis of sex, sexual orientation, or gender identity or expression is prohibited. It is the responsibility of the College and all staff to ensure that all students, including transgender and gender nonconforming students, have safe school environments. The scope of this responsibility includes ensuring that any incident of discrimination, harassment, or bullying is given immediate attention, including investigating the incident, taking appropriate action, and providing students and staff with appropriate resources and supports. Enforcement of anti-bullying policies should focus on education and prevention rather than exclusionary discipline.

Complaints alleging discrimination or harassment based on a student’s actual or perceived gender identity or expression are to be taken seriously and handled in the same manner as other discrimination, bullying, or harassment complaints.

Approved by Board of Trustees: 2/9/2017.

Campus Security

Policy 3.41
 

  1. Report Procedures
    When criminal actions, other emergencies or substantial rumors occur on the Glen Oaks campus, contact the President’s Office or designee at 467-9945, ext. 233 or 221. If additional assistance is needed, Glen Oaks will contact the St. Joseph County Sheriff’s Office (467-9045).Glen Oaks will take the necessary action to protect the safety of students and employees and to deal with the occurrence.
  2. Access to Campus Facilities
    The Glen Oaks building is open Monday through Thursday from 6:30 a.m. to 10:30 p.m.; Fridays (3rd week of August through April) from 6:30 a.m. to 4:00 p.m.; and Saturdays 7:30 a.m. to 4/5:00 p.m. The building is closed on Fridays’ between May and second week in August. When the building is closed and there is an event on campus, Maintenance will provide access to the appropriate area.Reservations for access to the Nora Hagen House can be made with the Center for Business Services.
  3. Authority of Campus Security
    Designated Campus Security Personnel have the authority to confront the individual related to the occurrence, require identification, and, when necessary, contact the St. Joseph County Sheriff or Michigan State Police. Campus Security is available Monday through Friday from 6 p.m. to 12 midnight, Fridays from 4 p.m. to 12 midnight and Saturdays from 7:30 a.m. to 4/5:00 p.m.When incidents occur on campus, an Incident Report must be completed and forwarded to the Dean of Finance and Administrative Services’ Office.
  4. Occurrence Statistics
    Upon request, data is available in the Dean of Finance and Administrative Services’ Office for the following criminal offenses which could be reported on the campus or to the St. Joseph County Sheriff’s Office:

    Offenses Reported

    1. Murder
    2. Rape
    3. Robbery
    4. Aggravated Assault
    5. Burglary
    6. Motor Vehicle Theft
    Arrests

    1. Liquor Law Violations
    2. Drug Abuse Violations
    3. Weapons Possessions
     

    Adopted by Board of Trustees March 11, 1992, revised 9/14/05, reviewed 9/17/14.

Due Process Procedure

Policy 3.43

  1. Introduction

    1. The fundamentals of Due Process shall be provided for students charged with violations of College codes, rules, regulations, policies or procedures. Responsibility for the disciplinary procedure shall rest with the Dean of the area where the violation occurred.
    2. Students shall have the right to be accorded Due Process in all disciplinary actions resulting in a change of their social or academic status at Glen Oaks Community College. It is with this spirit that the following procedure has been established.
  2. Definitions

    ACADEMIC — A decision to limit the number of credit hours which a student takes

    PROBATION — in any one semester until he/she improves their point average to a stated level.

    APPEAL FORM — A form to be used by the student to appeal a decision by the trier of the fact.

    DISCIPLINARY PROBATION — A decision to suspend a student’s privileges.

    DISCIPLINARY RECORD — A summary of the action taken during a particular case, including the disposition thereof.

    DISMISSAL — A decision which permanently suspends a student from College.

    EVIDENCE — Any species of proof, or probative matter, presented at the hearing of an issue by one of the parties, through the medium of witnesses, records, documents, concrete objects, etc., for the purposed of inducing belief in the minds of the trier of fact.

    GUILTY — A verdict of the trier of fact which indicates that there has been a violation of the college code, rule, regulation, policy or procedure.

    HEARING DISPOSITION SHEET — A record of the disposition which was made after a hearing of the case.

    INCIDENT REPORT — A report of the incident in which a student allegedly violated College code, rule, regulation, policy or procedure.

    NOTICE OF VIOLATION OF COLLEGE REGULATIONS — Written notification to a student which states specifically the alleged violation of a College code, rule, regulation, policy or procedure.

    PROBATION — A decision to permit a student who has been deemed guilty by the trier of fact to remain in the College as long as the stated conditions are achieved by the student.

    REPRIMAND — An official written censure.

    RESTITUTION — The restoration of anything to its rightful owner; the act of making good or giving equivalent for any loss, damage or injury; indemnification.

    SUSPENSION — A decision which dismisses a student from the College community for a specified period of time, or until a stated condition is attained.

    TRIER OF FACT — Persons who are appointed to hear and decide the student’s case, i.e., the Dean, who issues the notice, the Due Process Hearing Committee, the Appeal Board or the College President.

    WAIVER OF HEARING — A form which is utilized by a student who desires to waive his right to a hearing before a trier of fact.

    WARNING — An official written reprimand which stipulates that further violations of College code, rules, regulations, policies or procedures within a specified period of time may result in more severe disciplinary actions.

  3. Accusation

    1. Notice: Any student accused of violating any of the College codes, rules, regulations, policies or procedures shall be notified in writing by the Dean of the College, the Dean of Student Services or the Chief Operations Officer (notified official based on nature of offense) in the following manner:

      1. The notice shall be in writing and hand delivered to the student or sent by certified mail to the student’s last known address, which the student has left with the Registrar’s office.
      2. The notice shall specifically set forth the alleged violation(s) of the College code, rule, regulation, policy or procedure.
      3. The notice shall have attached to it a copy of the Due Process Procedure which is set for the herein.
      4. The notice shall set forth a forewarning of the possible consequences (recommended action) if the student is found to have committed the violation(s).
      5. The notice shall offer the opportunity for a scheduled meeting between the student and the Dean, who issued the notice. This meeting should take place within five days after the student’s request for the meeting in writing.
      6. Neither the student nor the Dean, who issues the notice, shall have the right to be represented by an attorney at this initial conference.
    2. Failure to Appear: If a student fails to appear at the assigned time and date for his/her meeting with the Dean and fails to advise the Dean prior to that scheduled meeting that he/she cannot be present at the assigned time and date, disciplinary action, which may include suspension or termination of the student’s registration at Glen Oaks Community College, may be imposed by the Dean.
    3. Student Conference: At the conference with the Dean, the student shall be informed of (1) the alleged violation of a College code, rule, regulation, policy or procedure, (2) his/her rights under the Due Process Procedure, (3)his/her right to a hearing, (4) his/her right to be represented at that hearing by an attorney, and (5) his/her right to an appeal to a decision made at that hearing, and (6) his/her waiver of the right to a hearing. The Dean shall inquire of a student as to how he/she pleads to the alleged violations. The student may admit the alleged violation of the codes, rules, regulations, policies, procedures; deny the alleged violation; or stand mute. If a student denies the alleged violation or stands mute, the matter shall go to a hearing. If the student admits the allegation, the Dean may impose such discipline as shall be appropriate under the circumstances.
  4. Hearing

    1. Forum: If the student desires a hearing, that hearing shall be before either 1) the Dean handling the situation or before 2) the Due Process Hearing Committee for Violations of Code of Conduct. The student must request the hearing in writing before either 1 or 2 aforementioned. This request must written and submitted to the Dean, who issued the original notice, in writing no longer than five (5) days after the student-Dean conference.

      1. Plea: At the hearing the student may either (1) admit the alleged violation of the codes, rules, regulations, policies, or procedures or (2) deny the alleged violations(s).
      2. Burden of Proof: If the student denies the alleged violation(s), the administration shall have the burden to present such evidence as they may have of the alleged violation(s). Thereafter, the student may present any evidence that he/she desires to disprove the alleged violations(s).
      3. Not Guilty: If the student is found not guilty, no action shall be taken by the administration. The case will be filed in the Student Services Office and no record thereof will be filed in the student’s records.
      4. Guilty: If the student is found guilty, the student shall be notified in writing of the penalty (hearing opinion). Thereafter, the student must comply with the penalty which is imposed.
      5. Per Policy 3.24, there is no grade appeal beyond the Dean of Academics & Extended Learning.

 

July 1992, (Position titles updates 7/2002), revised 9/14/05, 9/17/14

Policy On Campus Unrest, Dissent, And Protest

Policy 3.44
 

Glen Oaks Community College is categorically committed to the concept of individual and group freedom – so long as freedom of thought and/or action does not infringe upon or abuse the freedoms, rights and privileges of other individuals or groups. It is within the context of this commitment that the following statement is issued.

Campus violence already threatens some colleges and universities in a way that could cripple their freedom for many years. Even so we must be mindful of the dangers in laying out inflexible guidelines about unacceptable conduct or in specifying the precise moment when a hazard to the institution is such that civil authority must be called upon.

If one central theme or thread can be extracted from the fabric of campus and student unrest, it would reveal problems occur when communication breaks down or is lacking. Students should not only be given substantial autonomy, but also participate in matters of general educational policy, especially in curricular affairs. Since increased participation contributes to effective decision making, students should serve in a variety of roles on committees. Effective student representation will not only improve the quality of decisions, but also ensure their acceptability to the student body.

Every attempt must be made to establish effective communications so that policy questions, grievances and/or disciplinary problems can be aired by the college community. To this end, violations and/or violators of individual or group freedom will be referred to the President to hear, weigh, evaluate, and recommend as is necessary by the evidence at hand in solving the problem and attaining the objective.

Students must know that they cannot be shielded from the consequences of their behavior, especially when it violates the laws of society at large. They must recognize and respect the rights of other students as they seek rights and privileges for themselves. Threats, violence, coercive disruption of classes and events, and similar acts that tread on the rights of others are intolerable.

Mindful of the concerns of the general public as well as the state legislature the following information, entitled Act #26 of the Public Acts of 1970 of the State of Michigan, is reproduced herein.
 

Act #26 Of The Public Acts Of 1970
AN ACT to provide penalties for certain conduct at public institutions of higher education.

The People of the State of Michigan enact:

Sec. 1. A person is guilty of a misdemeanor, punishable by a fine of not more than $500.00, or by incarceration in the county jail for not more than 30 days, or both:

  1. When the chief administrative officer of a publicly owned and operated institution of higher education, or his designee, notifies the person that he is such officer or designee and the person is in violation of the properly promulgated rules of the institution; and
  2. When the person is in fact in violation of such rules; and
  3. When, thereafter, such officer or designee directs the person to vacate the premises, building or other structure of the institution; and
  4. When the person thereafter willfully remains in or on such premises, building or other structure; and
  5. When, in so remaining therein or thereon, the person constitutes (1) a clear and substantial risk of physical harm or injury to other persons or of damage to or destruction of the property of the institution, or (2) an unreasonable prevention or disruption of the customary and lawful functions of the institution, by occupying space necessary therefore or by use of force or by threat of force.

Sec. 2. A person is guilty of a misdemeanor, punishable by a fine of not less than $200.00 and not more than $1,000.00 or by incarceration in the county jail for not more than 90 days, or both, who enters on the premises, building or other structure of a publicly owned and operated institution of higher education, with the intention to, and therein or thereon does in fact, constitute (a) a clear and substantial risk of physical harm or injury to other persons or of damage to or destruction of the property of the institution, or (b) an unreasonable prevention or disruption of the customary and lawful function of the institution, by occupying space necessary therefore or by use of force or by threat of force.

Sec. 3. This act shall take effect August 1, 1970.

This act is ordered to take immediate effect.

The following act or acts could or might necessitate invoking the trespass law but not be necessarily limited to it:

Destruction of or willful damage to institutional property, grounds or facilities:
Where responsibility can be ascertained, resultant action should evolve through “due process” with local and/or state agencies. Restitution if and when practicable will be considered. Suspension and/or dismissal action may be instituted by proper authority.

Disruption of or undue distractive influences within an organized classroom situation:
Any person or persons when in the opinion of the instructor are not contributing to or are distracting from the educational atmosphere of the class or logical pursuit thereof shall be removed and/or denied access thereto with resultant notification to the Dean of the College and the Dean of Student Services.

Barricading or causing to prevent free access to or egress from any area of the campus including but not exclusive of classrooms, office areas, corridors, stairways, library areas, student center, maintenance and service areas, and roadways:
After ample opportunity and notification by proper authority has been afforded to and no response and/or action resulted there from, physical apprehension and eviction by proper authority shall be affected. Length of time interval from notification to desist from, to notification of proper authority not to exceed three (3) minutes duration. Suspension and/or dismissal action may be instituted by proper authority.

Disruptive action prior to, during or subsequent to an address, performance, event or ceremony:
Any person who interferes with access to or egress from a performance of an address, ceremony, athletic event, or any college sanctioned activity and/or interferes with the continuity of an address, performance or event shall be considered to be preventing or disrupting the customary and lawful function of the institution. Suspension and/or dismissal action may be instituted by proper authority.

Readmission to a class or function after having been removed or suspended there from:
Any student has the absolute right to attend a class in which he is duly enrolled unless he/she has abrogated that right. Final permission for readmission rests with the instructor and/or designated responsible person involved acting in conjunction with the Dean handling the incident. Offenders in this regard should be handled in the same manner as a disruptive or distractive influence.

The right of student dissent or protest within the confines of a building or on the grounds of Glen Oaks Community College:
The right of peaceful dissent and protest should be and will be honored as long as it does not interfere in the rights of others to pursue an education, access to normal working stations, or bring discredit upon the institution and the customary and lawful functions of the institution.

The possession, use of, or causing to bring firearms, dangerous weapons, or explosive agents within the confines of a building or onto the grounds of Glen Oaks Community College is expressly prohibited*.

Any person or persons who are in violation of the above shall, through due process, be subject to suspension and/or dismissal action and will necessitate immediate notification of violation and of proper legal authority of said violation.

Violations of Act #26 of the Public Acts of 1970; The Employees Trespass Law or any of the above rules and regulations of Glen Oaks Community College will result in immediate suspension of said employee and if substantiated through due process by duly constituted legal authority will be grounds for termination of said employment. Student violations will result in suspension and if substantiated, possible expulsion in the future from college classes and events.

*See Resolution and Policy Amendment 3.32.

In the event that it is necessary to inform certain individuals they are in violation of Act #26 of 1970, the following format is to be used:

“My name is ____________________ and I am the designee of the President of Glen Oaks Community College and I am also the agent of the owner of the property upon which you are now standing. I hereby notify you, and each one of you individually, that all persons in this group are in violation of the properly promulgated rules of Glen Oaks Community College, specifically that ____________________________. Any right that you have to use these premises is hereby suspended, whether you are a student or not, and acting on behalf of Glen Oaks Community College and on behalf of the owner of this property, I hereby instruct each and every one of you, whether or not you are a student, to immediately vacate and depart from this property. If you fail to do so, you will immediately be arrested and prosecuted for violating the laws of the State of Michigan relative to trespassing and to conduct upon the property of institutions of higher education.”

Adopted by Board of Trustees 11/18/70, revised 9/14/05, 9/17/14.

Firearms on Campus

Policy 3.45
 

Glen Oaks Community College, in its policy governing campus unrest, specifically prohibits firearms on campus.

The transport and use of any firearm on campus must be performed in accordance with the laws of the State of Michigan.

Adopted by Board of Trustees 11/17/71. Revised 9/19/73. Revised 10/09/200, revised 9/14/05, 9/17/14.

Bulletin Board Policy

Policy 3.46
 

It is the general policy of Glen Oaks Community College to provide its buildings and provide information as a service to the community, employees and students. Some bulletin boards are for institutional use only. These are classroom boards, the boards located in the gymnasium, the Job Opportunity Board, the PTK Board, Financial Aid Board, Testing and Tutoring Center Board and Main Entry Hallway Board.

The College provides general information posting areas. All non-College postings are to be approved and dated by Student Services before being placed on the posting areas. The following are guidelines for approval:

  1. The information or advertisement must not contain statements detrimental to the College or its services and policy.
  2. The information or event must not be in conflict to the Values of the College in its Code of Ethics (Policy 2.15), the Glen Oaks Code of Conduct (Policy 3.42) or the general community values of Glen Oaks Community College District.
  3. Notices or advertisements may be posted for a maximum period of 1 (one) month.
  4. Notices not bearing an official “APPROVED” from the Student Services Office will be removed and discarded.
  5. Approval of posting does not mean that Glen Oaks Community College supports or endorses the product, services or event.

 

July 1992, revised July 2002, revised 9/14/05, reviewed 9/17/14.