Policy 3.01Glen Oaks Community College is committed to the philosophy that an education is not only a privilege but also a right. Each and every person is entitled to the opportunity to develop his/her greatest potential. As a result, the College serves a diverse student body of varying ages, interests, abilities and potential.
All high school graduates and those who have satisfactorily completed the General Education Development Examination are eligible for admission to Glen Oaks Community College. Others may be admitted if they demonstrate the interest, capacity and maturity to benefit from the programs and courses offered by the College. Non-high school graduates are encouraged to take the General Educational Development (GED) test. Students admitted to Glen Oaks may be required to make up certain deficiencies, and the college reserves the right to require special courses when deemed to be in the best interest of the student’s academic success. Course placement evaluations are given to assist students in enrolling in the appropriate classes. These evaluations are given in reading, writing and math.
Admission to Glen Oaks does not necessarily guarantee admittance to a specific course or program of study. A person desiring admission to Glen Oaks Community College must submit a completed application to the Admissions Office.
A minor student under the age of 18 who has provided evidence that he/she has completed the required courses to obtain a graduation diploma or GED, may be admitted as a new student. It is essential to have a signed consent by a parent or guardian; each applicant will be handled on a case-by-case basis.
An official high school transcript or GED score report should be mailed directly from the high school or GED-granting institution to the Admissions Office. Transcripts are used for academic advising, course placement, and acceptance into specific programs. The request for a high school transcript applies only to students who have graduated within the last 10 years unless special circumstances require a transcript on file.
New Student Orientation is required for all new students. Orientation is available on campus prior to the start of each term. Students must complete orientation prior to registering for classes.
Accepted students are expected to meet with a college advisor to plan an academic program. New students may need to participate in the Course Placement Evaluation prior to meeting with an advisor. Placement testing may be waived if the student provides qualifying ACT or SAT scores or has earned a bachelor’s degree.
A student who has attended another college or university must apply for admission by completing the Glen Oaks Community College admission application.
Transfer students must submit an official high school transcript or GED score report as indicated in the admissions transfer students process. Transfer students should submit official college transcripts from each college previously attended. Transcripts are used for academic advising, course placement, acceptance into specific programs, and evaluation for transfer of credit. Transcripts must be mailed directly from the high school/college(s) to the Admissions Office or Registration/Records Office.
Participation in the Course Placement Evaluation is expected, unless students have met course prerequisites or have earned a bachelor’s degree.
A minimum of fifteen (15) academic semester hours of credit must be earned at Glen Oaks if a degree or certificate is to be granted.
Reverse Transfer is a process where academic credits for course work completed at a four-year university are transferred back to your community college to satisfy associate degree requirements.
Some students transfer prior to completing an associate degree at a community college, with a percentage of this group gaining a bachelor’s degree eventually through a combination of credits from both institutions.
Through Reverse Transfer, a student’s academic achievements are recognized with an associate degree after they have transferred to a four-year school and have accumulated credits needed to fulfill the two-year degree program requirements.
Glen Oaks Community College currently has Reverse Transfer Agreements with:
Glen Oaks currently has formal agreements with these universities but will work with any college or university a student has attended.
Contact the Registration and Records Office at Glen Oaks to learn more. (888-994-7818)
International students attending another college or university who wish to study at Glen Oaks Community College as guest students must do all of the following:
- Submit either a Glen Oaks Application for Admissions or a completed Michigan Uniform Undergraduate Guest Application. The Guest Application is available at Glen Oaks or the college/university last attended by the applicant. Note: A Guest Application is valid only for one semester.
- Be evaluated to determine skill levels in writing, reading and mathematics.
- Meet with the International Student Advisor to address any immigration issues and for approval. (Admission to Glen Oaks is subject to compliance with U.S. Immigration Regulations.)
- Meet with the International Student Advisor for academic advisement.
- Enroll in the courses recommended by the International Student Advisor.
Students who are returning to Glen Oaks after a three-year absence must reapply for admission in order to update student and program information. Former students should see an academic advisor before they register so they can be apprised of any changes in degree or certificate requirements. The Registrar should also be notified of any address or name changes.
Students attending another college or university who wish to study at Glen Oaks Community College as a guest student must submit either a Glen Oaks Admissions Application or a completed Michigan Uniform Undergraduate Guest Application. The guest form is available at Glen Oaks or the college/university last attended by the applicant. A Guest Application is valid for only one semester.
Students dual enrolled in secondary and post-secondary institutions must complete the following steps:
- Complete the appropriate program application (i.e. Early/Middle College, Dual Enrollment, CTE, High School Guest)
- Take the Course Placement Evaluation.
- Meet with the appropriate advisor who will:
- High School Guest Students 14 years of age or younger will need to obtain permission to enter classes from the appropriate Glen Oaks faculty or administration.
a. Review the results of the Course Placement Evaluation.
b. Determine whether course prerequisite requirements are met.
c. Evaluate the approximate maturity level of the student.
NOTE: Students enrolling in courses designed specifically for young people or non-credit continuing education courses or those electing to audit a credit class will not be required to submit the guest application.
Glen Oaks Community College reserves the right to deny a student admission to a class based on their maturity level and/or the student’s Placement Evaluation scores.
Glen Oaks Community College is a Military Friendly Institution. This means that Glen Oaks has designed its transfer policy to allow those individuals in the armed forces to minimize the loss of credit and to avoid duplication of coursework. For more information contact the veteran’s advisor at Glen Oaks Community College.
Glen Oaks Community College also participates in the Concurrent Admissions Program (ConAP). This program allows soldiers to be admitted to Glen Oaks Community College at the same time they enlist in the U.S. Army or Army Reserve. The admission agreement is in effect for two years following completion of active military service.
Applicants from foreign countries must submit a completed application for admission as well as an International application and packet:
Some requirements for International Admission are:
- A certified English translation of all courses completed on the secondary and/or university level.
- Certification of proficiency in the English language based on the test of English as a Foreign Language (TOEFL) for non-native English speakers.
- A statement of financial solvency from the bank, parent or guardian while in the United States or an affidavit of support.
A complete set of requirements and standards are available from the Student Services Office for more complete details on the admission procedure.
International Students admitted to Glen Oaks are expected to maintain full-time status and comply with all Federal Institutional Student regulations.
CREDIT COURSES: Glen Oaks Community College provides for a specific Senior Citizen tuition benefit. This benefit provides In-District residents who are sixty-two (62) years of age or older at the time of registration, waived tuition for a maximum of eighteen (18) credit hours per year. Beyond the eighteen (18) credit hours per year, regular tuition rates apply. This benefit is subject to the following conditions:
- The minimum class size (which determines whether a given course has sufficient enrollment to be offered) must be attained without considering the senior citizen enrollment
- Maximum class size shall not be exceeded by the enrollment of senior citizens.
- The course enrollment will be as an Audit with no college credit granted.
- Senior citizens must pay for any specific course and/or laboratory fees associated with the class.
- The senior citizen tuition waiver may not be used for tuition costs for limited and competitive enrollment academic programs, including Nursing, Allied Health, CNA, and other career development programs.
The senior citizen tuition policy and benefit does not apply to continuing education, customized business training, or other courses, seminars and workshops that may be offered at the college.
Glen Oaks Community College has a Laddered Associate of Applied Science in Nursing Degree Program. The laddered program consists of Level I (practical nurse program) and Level II (registered nurse program). In addition to meeting the general requirements of the college for admission, there are requirements pertinent to each level. After acceptance into the program, documentation of having met health guidelines must be submitted and remain current for the duration of the program.
Glen Oaks Community College admits to both levels concurrently. Qualified applicants may enter either of these levels as a means for meeting their educational goal. Graduates of Level I may progress directly to Level II if requirements are met. It offers those students, as well as current Licensed Practical Nurses, the opportunity to continue with their education at Level II to meet the requirements for RN licensure.
Policies and guidelines reflecting the nursing program policies shall be published in the Nursing Program Handbook which is issued to each student at the initial orientation class. Students must sign the handbook receipt form indicating they have received a copy.
Admission Requirements for Nursing Students
- Complete the admission process for Glen Oaks Community College.
- Submit an official transcript verifying high school completion or scores of the General Education Development (GED) examination to the college.
- Submit an official transcript from all other institutions of higher education that were attended to the college.
- Complete the required prerequisite courses prior to entering the Nursing Program. Each of the following must be completed with a grade of
- Submit to the DON a Nursing Application by due date of the year prior to the planned entrance to the program.
- Take the pre-admission examination administered by the Nursing Division of Glen Oaks Community College and achieve the required minimum score.
- Applicants are ranked to determine selection. Ranking is determined by the numerical total of the pre-admission score and the GPA of prerequisite courses for Level I or GPA of LPN program and score on the pre-admission exam for Level II. Entrance ranking formula consists of the following: TEST score percentage = 75%, GPA =25%.
- Priority for admission will be given to highest ranked applicants.
- When equally ranked applicants exceed available seats, the following criteria in descending order will be used to determine admission:
- Acceptance into Level I or II is conditional until documentation supports the student has met the following health guidelines:
- Also, acceptance into Level I or II is conditional on a negative criminal background investigation and a negative drug plus alcohol screen.
- Liability insurance is required for all students and is carried through GOCC. Students are charged per semester for this coverage. This fee is paid at the time of registration for classes.
- Seats are limited and set by the Michigan Board of Nursing. Enrollment in Level I is limited to 40 students. Level II is limited to 30 students at this time. Priority for admission will be given to the highest ranked applicant.
- requirements for present Level I nursing students seeking admission to Level II: Submit a nursing application for Level II after successful completion of the 2nd semester of the Level I program. This should be submitted by the due date. Pass the NCLEX-PN examination upon completion of Level I and submit a copy of license when received. This must be completed immediately after graduation and before the start of 2nd semester of Level II.
- requirements for advanced standing nursing students (present LPN):
• Complete college admission application
• Complete the Course Placement Evaluation, given free of charge and administered by the Tutoring and Testing Center
• Meet with the Director of Nursing (DON)
• High school algebra (2 semesters) with a 2.5 or higher grade AND placement into MATH 104 OR its equivalent; for example MATH 100 with a 2.5 or higher grade, OR placement into MATH 104 or higher on the Accuplacer, Compass, ACT or SAT assessments.
• High school chemistry (2 semesters) or its equivalent; for example CHEM 130 at Glen Oaks Community College (within 5 years)
• BIO 210 Human Anatomy & Physiology I
• BIO 211 Human Anatomy & Physiology II
• PSY 101 Psychology
• PSY 210 Human Growth & Development
• BIO 121 General Biology I
• ALH 218 Medical Terminology
a. In-district applicant
b. Date nursing application was received
c. Date Glen Oaks admission application was received
a. Passing a physical examination
b. A record of current immunizations per the immunization policy
c. A current CPR for the health care provider card from the American Heart Association ONLY
d. Both the CPR card and the immunizations must be kept current for the duration of the program
e. All of the above must be submitted prior to start of classes
• Submit a nursing application for Level II indicating a desire to advance into the Level II program with a copy of a current LPN license to the Director of Nursing.
• Have employer send confirmation of 540 hours of employment within the last year as an LPN (acute care, medical/surgical clinical experience is strongly recommended). Individuals who do not meet the employment requirements may be evaluated by the Director of Nursing and Faculty for admission.
Nursing students who have withdrawn from either level of the nursing program, for any reason, are not guaranteed readmission. It is in the best interest of the student to reapply for admission to the next admitted class. A student who exits the nursing curriculum and seeks readmission must submit a formal typed letter requesting readmission to the Nursing Readmission Committee in care of the Director of Nursing. Included in the letter should be a statement identifying:
a. The nature of the circumstances leading to exit from the program.
b. Interventions that have led to resolution of circumstances that led to exit from the program.
Conditions for readmission include resolution of the initial problem that led to withdrawal or dismissal, clinical space available, and sequence on a waiting list based on date of completion of the readmission requirements.
If accepted in the next immediately occurring class the student will be required to repeat any nursing courses for which he/she received a grade of less than 3.0.
If the application for readmission occurs beyond the next class admission date, the student will not receive advanced placement. Admission procedures must be followed and requirements must be met. All previously completed nursing courses that include a clinical component must be repeated.
Students who do not complete the program and are out for more than one year will be under the new catalog/nursing handbook when returning.
If a student is denied readmission by the Nursing Readmission Committee, the student may appeal that denial pursuant to the College’s Due Process Procedure. If as a result of any such appeal a student is readmitted, the Nursing Department requires the student to repeat any nursing course in which the student received a grade below 3.0.
Appeals to the decision for readmission must be made in writing and sent to the Dean of Academics & Extended Learning.
Information about completion rates of certificate or degree seeking students is available in the Registrar’s Office and/or Institutional Effectiveness & Research Analyst Office.
Adopted by Board of Trustees 1/13/93, revised 4/10/96, revised 9/14/05, #11 revised 4/12/06, revised 7/19/11, revised 9/17/14, 8/12/15.
New students to the College are now limited to the date of registration/entry to 3 business days prior to the first day of classes each semester/accelerated semester. New students are first-time GOCC students (including former dual-enrolled students), returning students who have not attended GOCC for more than three years, college guest students, and transfer students.
New students who register late historically do not perform well academically, and this initiative is intended to ensure the students’ success. Students will be advised of their option for attendance which includes registering for half-semester courses which begin at the mid-way point of the given semester as appropriate or to prepare to enroll the following semester. Students do have an appeal process through the Dean of Academics and Extended Learning to request to be allowed to register later based on special circumstances. Students with special circumstances should complete the “Late Registration Petition” form, located on-line and in the Student Services area.
Adopted by Board of Trustees: 10/14/2015
The Placement Evaluation assesses students’ skill levels in English and mathematics to help determine which courses they should take first to be successful. Each student takes tests in reading comprehension, writing and mathematics.
After completing the Placement Evaluation and receiving the scores, the student meets with an advisor to discuss the results and plan classes accordingly. Students may be required to makeup certain basic skill deficiencies. The College reserves the right to require special courses, when it is in the best interest of the student’s academic success.
The Placement Evaluation is administered on a computer and is very easy to use, even for prospective students with little or no computer experience. An administrator is present to answer questions or assist first-time computer users. Each evaluation is designed using computer adaptive techniques. This means the computer automatically determines which questions are presented based on responses to prior questions. Adaptive techniques “zero in” on just the right questions to ask without being too easy or too difficult. Because the test is adaptive, students are required to answer fewer questions and are properly placed in a challenging yet manageable class. All tests are multiple choice. The test is not timed so students can do their very best. Prospective students should contact Student Services or the Testing Center to make an appointment. Review packets are available in both places.
Most students need to take a course placement evaluation prior to enrollment. Besides the College’s test, other valid instruments may be used. Placement scores are essential for proper advising and course placement decisions. Glen Oaks Community College reserves the right to require special courses, when it is in the best interest of the student’s academic success. The course placement exam will help identify student strengths and weaknesses before beginning classes at the College. A student is required to take the placement evaluation, unless:
- The student has documented a bachelor’s degree or higher from an accredited institution. (However, if credits to be used toward a degree are over 10 years old the student with a bachelor’s degree or higher degree may be expected to take the Course Placement Evaluation.) OR
- The student is enrolling only in a course for which he or she has met the prerequisite by transferring math credit taken within five years from another college. OR
- The student is enrolling only in a course for which he or she has met the prerequisite by transferring English credit taken within ten years from another college. OR
- The non-degree seeking student is enrolling only in courses with no prerequisites. OR
- The student is taking courses from Continuing Education. OR
- The student has received the minimum ACT or SAT1 scores listed below.
|American College Testing (ACT)|
|English||19 or greater|
|Reading||19 or greater|
|Mathematics||23 or greater|
|College Entrance Examination Board (SAT) (taken in 2016 or later)|
|English||26 or greater|
|Reading||25 or greater|
|Mathematics||29 or greater|
|College Entrance Examination Board (SAT)* (taken before 2016)|
|Verbal||450 or greater|
|Mathematics||560 or greater|
*Older version of SAT may still be used if within correct date range
Additional assessments may be required by the Academic Division offering the degree or certificate.
Adopted by Board of Trustees May 8, 2002, revised 9/14/05, reviewed 8/13/14.
Academic Advisors are available to help students clarify their educational goals and to identify what courses they need to take to meet certificate or degree requirements. During registration periods, academic advisors are available on a walk-in basis; no appointment is necessary. During non-registration periods, students should make an appointment for academic advisement by calling the Student Services Office.
- All students enrolling in Glen Oaks Community College for the first time for, or after, the 15/FL semester will be assigned an advisor at orientation with whom they will be required to meet thereafter.
- The requirement to see your assigned advisor is suspended during high traffic times, including the first week of registration, the two weeks before classes start, the first week of class, and any time the student’s assigned advisor is not available to see them. During these times, students may see whomever they wish.
- Students enrolling in Glen Oaks Community College before the 15/FL semester may see any advisor they wish.
Academic advising may be required of the following categories of students:
- New or transfer students who are enrolled in a degree program, certificate program or who are undecided.
- Students with no high school diploma and no GED.
- Students who are high school guests and/or dual enrolled.
- Students who are nurses.
- Students who were tested into an academic foundations basic course.
- Students who meet the following criteria:
• Students receiving Trade Readjustment Act (TRA) Benefits
• International Students
• Single Parents/Displaced Homemakers/Sex Equity Participants
• Special populations (i.e., as defined by Perkins Grant Legislation)
Curriculum guides for degrees and certificates are available on the Glen Oaks homepage and in the Student Services Office. Students are encouraged to use the Curriculum Guides to monitor their own progress and to identify courses they have yet to take.
July 1992, revised 9/14/05, 8/13/14.
Residency, Tuition/Fees and Refunds
A resident or in-district student is a student who resides within the Glen Oaks Community College District. This district includes all of St. Joseph County (Michigan) plus areas outside the county that pay property taxes to Glen Oaks Community College. Persons owning property or a qualified dependent of a person owning property in St. Joseph County (according to IRS) are eligible for In-District tuition rates (may be asked to show copy of the property tax statement to the Registrar’s Office at the time of registration).
Service-area residents include Cass County residents in the following School Districts: White Pigeon, Three Rivers, or Constantine and Branch County, MI, residents, and residents in Elkhart, LaGrange and Steuben Counties in Indiana.
In-State (State of Michigan)
This category includes students who live outside both the Glen Oaks District and its service area.
This category includes students who live outside of the State of Michigan and outside the College service area.
A foreign student in this country on a student visa is considered to be an International Student, unless he or she becomes a U.S. Citizen or is a Resident Alien.
The Application for Admission will be used to determine a student’s legal residence.
A student will be charged tuition based on the above residency determination.
Any student desiring to change his/her legal residence may do so by providing any two of the following: voter registration card, Secretary of State identification card, driver’s license, place of residence property tax receipt or rent receipt (indicating mailing address) to the Registrar’s Office and completing the necessary form.
If a student changes residence and wishes to receive a refund for the difference between service area or out-of-district tuition and in-district tuition, the student MUST establish resident status within 10% of the academic period for the semester in which the refund is requested. In addition, it is the student’s responsibility to prove residency through the Registrar’s Office and get refund through the Cashier’s Office within the 10% period.
Students residing in on-campus housing (excluding International Students) will be charged the In-District tuition rate.
Any student may be asked to furnish verification of residency status.
Failure to comply could result in a service area or out-of-district status determination.
|TUITION CALCULATION CHART|
|Contact Hours||In-District||Service Area||State of Michigan||Out-of-State||International||Contact Hours||General & Student Activity|
TUITION AND FEES POLICY
Students will be assessed on a per semester contact hour basis, effective Fall Semester 2015:
|Per semester contact hour*|
This cost does not include laboratory and course fees. Tuition charges are subject to change without notice upon action of the Board of Trustees.
*NOTE: A contact hour is equivalent to the time the instructor spends in the classroom.
A general fee will be assessed at $25 per contact hour per semester.
STUDENT ACTIVITIES FEE
A student activity fee of $4 per contact hour will be assessed.
DISTANCE LEARNING FEE
Most courses now being offered in the Distance Learning area use a combination of both video and the Internet to deliver instruction. A fee of $25 per course is assessed for all distance learning classes.
Residency Policy for Programs Offered by and for Business and Industry
For those students who are participating in programs which are offered and designed for industry located in the district and where the industry is paying the tuition directly to the college, residency will be considered that of the participating student. Where the individual student is paying tuition, residency will be that of the student.
Reduced Tuition for Senior Citizens
CREDIT COURSES: Glen Oaks Community College provides for a specific Senior Citizen tuition benefit. This benefit provides residents of IN DISTRICT who are sixty two (62) years of age or older at the time of registration, waived tuition, technology fees, general fees, and activity fees for a maximum of eighteen (18) credit hours per year. Beyond the eighteen (18) credit hours per year, regular tuition and fee rates apply. This benefit is subject to the following conditions:
- The citizen is to enroll in the course during the one week ahead of the beginning of the course.
- The minimum class size (which determines whether a given course has sufficient enrollment to be offered) must be attained without considering the senior citizen enrollment.
- Maximum class size shall not be exceeded by the enrollment of senior citizens.
- The course enrollment will be as an Audit with no college credit granted.
- Senior citizens must pay for any specific course/laboratory fees and Distance Learning fees associated with the class.
- The senior citizen tuition waiver may not be used for tuition costs for limited and competitive enrollment academic programs, including Nursing, Allied Health, CNA, and other career development programs.
- This course enrollment does not permit open use of the college Wellness/Fitness Center.
NON-CREDIT COURSES & PROGRAMS:
- The senior citizen tuition policy and benefit does not apply to continuing education, customized business training, or other courses, seminars and workshops that may be offered at the college.
Other fees assessed not including individual course fees are
Student ID Card Fee: First card is free.
There is a $5.00 replacement ID charge.
Test fee for Credit by Examination: $100.00
Course and Laboratory Fees
Laboratory and course fees will be charged according to a schedule adopted and periodically revised by the Board of Trustees. For further information regarding laboratory and course fees assessed for individual classes, please contact the Dean of Academics & Extended Learning.
Registration / Payment
New students are expected to register in person during the registration dates provided in the college calendar. Students are not admitted to class until they are properly registered. Any exceptions to this policy must be approved by the Registrar. Returning students have the option to register online. Payment in full for tuition & fees or enrollment in a payment plan must be completed within 48 hours of registration. ALL FEE CHARGES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
Payment for classes is accepted online through WebAdvisor or at The Cashier’s Office, located in Student Services. The College accepts cash, checks, American Express, Discover, MasterCard and VISA credit cards or Nelnet payment plans. An additional 2.75% service fee will be assessed for payments by debit or credit card (See Student Financial Responsibility Agreement).
Students not receiving Financial Aid: You will need to pay your tuition and fees within 48 hours of registration, or enroll in the Nelnet/FACTS Payment Plan.
Financial Aid Students: Financial Aid Students must have Financial Aid awarded and must sign up for Nelnet/FACTS Pending Aid Plan within 48 hours of registration.
Third Party Authorizations: (MI Works, companies, etc.) Signed agreements are due in The Cashier’s Office at time of registration. Payment for tuition/fees not covered by a third party is also due within 48 hours of registration.
Glen Oaks believes that students should be allowed to attend at least one class meeting without penalty. During that class meeting, students can review the detailed requirements of course syllabus and estimate the work load required. This should enable students to make an informed judgment about the course and increase their probability of success. In light of this principle, the following refund policy has been adopted.
Any student who officially drops a course or courses during the registration period and during the first 10% of the academic period may, upon submission of a drop form, receive a full refund of 100% for the tuition and fees.
No refunds of tuition & fees will be made for withdrawals after the first 10% of the academic period.
Students attending GOCC who are receiving Title IV funding and withdraw from all classes prior to the 60th percentile of the semester will have a Federal Return of Funds calculation used to make adjustments to their federal student financial aid award. A copy of this refund calculation can be obtained from the Financial Aid Office.
Students who registered for a course that is cancelled by the college will be refunded all tuition and fees relative to the cancelled course.
If a student does not officially drop the class(es) by the refund deadline, the charges will remain on his/her account and the student is responsible for payment and any collection costs. Not attending or not paying does not constitute an official drop.
Refunds – Special Circumstances
A written request for refund needs to be submitted to the Registrar requesting a full refund of all tuition. This request will be reviewed by the Refund Review Committee, consisting of the Registrar, Controller and Director of Financial Aid. The decision of the committee determines the refund approval or denial. Students may appeal using the Due Process procedure. The following circumstances are those which may result in a full refund:
- Induction or activation of the student into the U.S. Armed Forces
- Death of the enrolled student or a parent, spouse or dependent.
- Verifiable incapacity, illness, or injury to the student which prevents the student from returning to school for the remainder of the semester.
Refunds for students on Federal financial aid are controlled by Federal Methodology or Federal Pro Rata Refund Policies. The handling of special circumstances such as those listed above is outlined within the Federal Financial Aid regulations available in the College’s Financial Aid Office.
Adopted by Board of Trustees 1/13/93, tuition rates revised 4/14/93, 3/9/94, 3/8/95, 4/7/95, 4/10/96, 8/14/96, 2/12/97, 10/8/97, 3/9/99, 3/20/00, 4/11/01, 9/12/01, 2/13/02, 12/11/02 and 4/13/05. Graduation fee revised 8/9/00. (Position titles updated 07/02.) Parking fee added 09/11/02. Tuition, parking and student support fee updated 5/12/04 as approved by the Board of Trustees. Waiver of Tuition for Senior Citizens revised and WMU Career Guidance Test Fee revised 11/10/04, Entire policy reviewed & revisions made 9/14/05; Nursing Fee Admission Fee deleted 4/12/06, Updated Tuition & added Student Activity Fee 2/29/08, Senior Citizen Tuition update approved June 8, 2011. Entire Policy reviewed/updated 9/17/14), Tuition & Fees revised 4/8/15, revised 4/20/16.
Student Obligations, Fines And Fees
Students shall be held responsible for all fees, fines, and other obligations which they have incurred with Glen Oaks Community College. A hold may be placed on the student’s record and transcript which may stop the student from registering or having official copies of transcripts sent.
If a student desires to challenge his/her fees or other obligations, he/she shall have an opportunity to do so by requesting a meeting, in writing, with the reason for the challenge specified clearly to the appropriate Dean of the area that initiated the hold on the student’s record. The student should follow the “Due Process” procedure of the College for the challenge.
Adopted by Board of Trustees June 14, 1978, revised 9/14/05, reviewed 9/17/14
Effective Summer Semester 2016
|AGT 101 Hydraulic Theory & Operation||$50.00|
|AGT 103 Fundamental of Engines||$50.00|
|AGT 104 Vehicle/Equipment Electrical/Electronic Fundamentals||$50.00|
|AGT 107 Preventive Maintenance||$50.00|
|AGT 109 Heating, Venting & Air Conditioning Systems||$50.00|
|AGT 110 Service Information Systems||$50.00|
|AGT 112 Seedling & Tillage Equipment||$50.00|
|AGT 113 Hydraulic Systems||$50.00|
|AGT 116 Combine Maintenance & Repair||$50.00|
|AGT 119 Vehicle/Equipment Electrical/Electronic Systems Operation & Diagnostics||$50.00|
|AGT 122 Precision Farming Systems & Techniques||$50.00|
|AGT 125 Tractor Drivelines||$50.00|
|AGT 207 Advanced Hydraulics||$50.00|
|AGT 213 Diesel Engine Performance – Analysis & Tune-Up||$50.00|
|AGT 216 Equipment Shop Project||TBD|
|AGT 219 Diesel Tech Field Experience (Internship)||–|
|ACCT 103 Quick Books for Accounting||$25.00|
|ALH 103 Nutrition||$30.00|
|ALH 104 Nurse Aide||$60.00|
|ALH 205 Pharmacology for Health Occupations||$30.00|
|ALH 218 Medical Terminology||$30.00|
|ALH 222 Disease Conditions||$30.00|
|ALH 230 Medical Office Laboratory Procedures||$65.00|
|ALH 235 Medical Assistant Clinical I||$65.00|
|ALH 236 Medical Assistant Clinical II||$65.00|
|ALH 238 Medical Assistant Practicum||$265.00|
|ALH 280 Coding Specialist Practicum||$140.00|
|ALH 281 Medical Admin Specialist Practicum||$140.00|
|ALH 285 Phlebotomy Tech. Practicum||$140.00|
|ART 100 Art Appreciation||$25.00|
|ART 105 Drawing Studio||$20.00|
|ART 107 Two-Dimensional Design||$20.00|
|ART 108 Three-Dimensional Design||$30.00|
|ART 115 Introduction to Graphic Design||$30.00|
|ART 116 Color Theory Graphic Design||$30.00|
|ART 151 Ceramics I||$40.00|
|ART 160 Basic Photography Digital||$30.00|
|ART 170 Image Manipulation||$30.00|
|ART 172 Digital Illustration||$30.00|
|ART 210 Life Drawing||$75.00|
|ART 231 Sculpture||$40.00|
|ART 240 Painting||$30.00|
|ART 241 Printmaking: Intaglio & Relief||$30.00|
|ART 246 Printmaking: Silkscreen||$30.00|
|ART 260 Advanced Photography: Commercial & Fine Art||$40.00|
|ART 274 Typography||$30.00|
|ART 276 Advertising Design||$30.00|
|ART 280 Web Design w/Adobe DreamWeaver||$45.00|
|AUTO 100 Introduction to Automotive Technology||$70.00|
|AUTO 141 Engine Diagnosis & Ignition Systems||$70.00|
|AUTO 142 Fuel and Exhaust Systems||$70.00|
|AUTO 146 Automotive Brake System||$70.00|
|AUTO 221 Automotive Steering & Suspension||$70.00|
|AUTO 225 Automotive Electrical Systems||$70.00|
|AUTO 226 Automotive Heating & Air Conditioning||$70.00|
|AUTO 228 Emission Control Systems||$70.00|
|AUTO 245 Automotive Valve Train & Head Rebuilding||$70.00|
|AUTO 246 Automotive Cylinder Block Rebuilding||$70.00|
|AUTO 250 Introduction to Automotive Transmission||$70.00|
|AUTO 251 Manual Transmissions & Transaxles||$70.00|
|AUTO 252 Automatic Transmissions & Transaxles||$70.00|
|AUTO 255 Automotive Electrical Systems II||$70.00|
|BIO 101 Introduction to Anatomy & Physiology||$15.00|
|BIO 120 Biology||$240.00|
|BIO 121 General Biology I||$40.00|
|BIO 122 General Biology II||$40.00|
|BIO 210 Anatomy & Physiology I||$40.00|
|BIO 211 Anatomy & Physiology II||$40.00|
|BIO 230 Microbiology||$40.00|
|BIO 990 Biological Field Studies||$135.00|
|BUS 100 Keyboarding – Introduction/Refresher||$40.00|
|BUS 102 Keyboarding – Refresher||$40.00|
|BUS 121 Intermediate Keyboarding||$40.00|
|BUS 221 Advanced Keyboarding – Legal||$40.00|
|BUS 222 Advanced Keyboarding – Medical||$40.00|
|BUS 236 Medical Transcription (Advanced)||$40.00|
|BUS 281 Accounting Practicum||$60.00|
|BUS 282 Marketing Practicum||$47.00|
|BUS 283 Management Practicum||$375.00|
|CADD 215 Basic AutoCad||$50.00|
|CADD 216 Advanced AutoCad||$50.00|
|CADD 217 Computer Aided Modeling – Inventor||$50.00|
|CADD 218 Computer Aided Modeling – SolidWorks||$50.00|
|CADD 219 Advanced Computer Aided Drafting 3D Modeling||$50.00|
|CADD 220 Architectural Drawing||$50.00|
|CADD 222 Descriptive Geometry||$50.00|
|CHEM 130 Chemistry||$75.00|
|CHEM 133 General Chemistry I||$75.00|
|CHEM 134 General Chemistry II||$75.00|
|CIS 101 Introduction to Computers & Software||$25.00|
|CIS 117 Visual Basic Programming for Microcomputers||$35.00|
|CIS 171 Windows Operating Systems Utilities||$35.00|
|CIS 214 Presentation Graphics & Publishing||$25.00|
|CIS 219 Advanced Visual Basic Programming||$25.00|
|CIS 220 Computer Technician Essentials||$25.00|
|CIS 224 Computer Repair Essentials||$25.00|
|CIS 227 Concepts of Spreadsheets (Excel) Level I||$45.00|
|CIS 230 Concepts of Spreadsheets (Excel) Level II||$45.00|
|CIS 233 Concepts of Data Processing (Word) Level I||$45.00|
|CIS 234 Database Applications (Access)||$45.00|
|CIS 236 Concepts of Word Processing (Word) Level II||$45.00|
|CIS 240 Introduction to Networking||$25.00|
|CIS 242 Managing & Maintaining a Network Server||$25.00|
|CIS 245 Network Security||$25.00|
|CIS 246 Advanced Database Applications (Access)||$35.00|
|CIS 247 Implementing an Advanced Server Infrastructure||$65.00|
|CIS 252 Web Page Design Level I||$45.00|
|CIS 253 Web Page Design Level II||$45.00|
|CIS 254 Web Design & Programming Level III||$45.00|
|CIS 270 PC Operating Systems||$25.00|
|CIS 280 Web Design w/Adobe DreamWeaver||$45.00|
|EMT 101 Medical First Responder||$302.00|
|GEOG 142 Physical Geography||$10.00|
|MACH 110 Machine Tool Safety||$90.00|
|MACH 130 Drill Press and Band Saw||$125.00|
|MACH 135 Turning on the Lathe||$70.00|
|MACH 140 Electronic Discharge Machining||$70.00|
|MACH 145 Vertical/Horizontal Milling||$195.00|
|MACH 150 Surface Grinding||$105.00|
|MACH 155 Cylindrical Grinding||$70.00|
|MACH 160 Tool and Cutter Grinding||$80.00|
|MACH 165 CNC Programming and Machining||$90.00|
|MACH 170 Machine Tool Projects||$90.00|
|MACH 175 Mastercam||$110.00|
|MACH 180 Plasma Cutter||$90.00|
|MATH 100 Introductory Algebra||$25.00|
|MATH 104 Intermediate Algebra||$25.00|
|MATH 105 Math Concepts for Elementary Teachers||$25.00|
|MATH 117 Finite Mathematics||$25.00|
|MATH 151 College Algebra||$25.00|
|MATH 990 Independent Study in Math||$135.00|
|NUR 104 Fundamentals of Nursing||$150.00|
|NUR 109 Pharmacology I||$60.00|
|NUR 111 Medical-Surgical Nursing||$150.00|
|NUR 112 Medical-Surgical Nursing||$150.00|
|NUR 119 Pharmacology II||$60.00|
|NUR 129 Pharmacology III||$90.00|
|NUR 130 Maternity Nursing||$75.00|
|NUR 131 Pediatric Nursing||$93.00|
|NUR 201 Health Care Ethics||$30.00|
|NUR 213 Complex Parent/Child Nursing||$110.00|
|NUR 214 Community Mental Health Nursing||$110.00|
|NUR 215 Complex Medical-Surgical Nursing||$110.00|
|NUR 216 Leadership in Nursing||$110.00|
|NUR 220 Nursing Role Transition||$225.00|
|PHED 100 Fitness/Wellness Lab||$25.00|
|PHED 104 Fitness/Wellness Lab||$25.00|
|PHED 105 Fitness/Wellness Lab||$25.00|
|PHED 106 Wellness & Lifestyle||$25.00|
|PHED 107 Fitness/Wellness Lab||$25.00|
|PHED 110 Middle Age Wellness||$25.00|
|PHYS 144 Astronomy||$20.00|
|PHYS 254 Physics II Lab||$25.00|
|WELD 105 Basics of Welding||–|
|WELD 110 Oxyacetylene Welding||$50.00|
|WELD 115 Cutting Processes||$50.00|
|WELD 120 Brazing and Soldering||$50.00|
|WELD 125 Shielded Metal Arc Welding||$75.00|
|WELD 130 Advanced Arc Welding||$125.00|
|WELD 135 Welding Metallurgy||–|
|WELD 140 Gas Metal Arc Welding||$90.00|
|WELD 145 Gas Tungsten Arc Welding||$100.00|
|WELD 150 Pipe Welding||$90.00|
|WELD 155 Special Application||$60.00|
Adopted by Board of Trustees September 12, 2001; revised 02/13/02, 09/11/02, 11/05/02, 12/11/02, 3/5/03, 9/14/05, 4/8/09, 8/2013, 5/2014 prefixes updated 6/2014, fees revised 4/8/2015, fees updated, CTE & DE – 8/10/16, 4/13/17
Student Financial Responsibility Agreement
Payment in full for tuition & fees, enrollment in a payment plan, or third party authorization form must be completed within 48 hours of registration. By registering the student agrees to be financially accountable for all fees, fines, bookstore charges and any schedule changes that result in a balance due.
Payment Of Fees/Promise To Pay
I understand that when I register for any class at Glen Oaks Community College (GOCC) or receive any service from GOCC I accept full responsibility to pay all tuition, fees and other associated costs assessed as a result of my registration and/or receipt of services, and I promise to pay for all assessed tuition, fees and other associated costs by the published or assigned due date.
I understand that administrative, clerical or technical billing errors do not absolve me of my financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed as a result of my registration at GOCC.
I understand and agree that if I drop or withdraw from some or all of the classes for which I register after the refund deadline, I will be responsible for paying all or a portion of tuition and fees in accordance with the tuition refund schedule. I have read the terms and conditions of the tuition refund schedule and understand those terms are incorporated herein by reference. I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above.
I understand that aid described as “estimated” on my Financial Aid Award does not represent actual or guaranteed payment, but is an estimate of the aid I may receive if I meet all requirements stipulated by that aid program.
I understand that my Financial Aid Award is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated. If I drop any class before completion, I understand that my financial aid eligibility may decrease and some or all of the financial aid awarded to me may be revoked.
If some or all of my financial aid is revoked because I dropped or failed to attend class, I agree to repay all revoked aid that was disbursed to my student account and resulted in a credit balance that was refunded to me.
I agree to allow any financial aid I receive to be used to pay any and all charges assessed to my student account at GOCC such as tuition, fees, fines, bookstore charges, or any other amount, in accordance with the terms of the aid.
Business Office Hold: I understand and agree that if I fail to pay my student account balance or any monies due to GOCC by the scheduled due date, GOCC will place a Business Office hold on my student account, preventing me from registering for future classes, obtaining an official transcript, or receiving a diploma.
Collection: I understand and accept that if I fail to pay my student account balance or any monies due to GOCC by the scheduled due date, GOCC may refer my delinquent account to a collection agency. I further understand that I am responsible for paying the collection agency fee with all costs and expenses, including attorney fees, necessary for the collection of my delinquent student account. Finally, I understand that my delinquent student account may be reported to one or more of the national credit bureaus.
Consent: I authorize GOCC and its agents and contractors to contact me at my current and any future phone number(s), email address(es) or wireless device(s) regarding my delinquent student account(s)/loan(s) or any other debt I owe to GOCC. I authorize GOCC and its agents and contractors to use automated telephone dialing equipment, artificial or pre-recorded voice or text messages, and personal calls and emails in their efforts to contact me. Furthermore, I understand that I may withdraw my consent to call my phone numbers(s), cellular or landline, by submitting my request in writing to the applicable contractor or agent contacting me on behalf of GOCC. I understand and agree that I am responsible for keeping GOCC records up to date with my current physical addresses, email addresses, and phone numbers.
This agreement supersedes all prior understandings, representations, negotiations and correspondence between the student and GOCC, constitutes the entire agreement between the parties with respect to the matters described, and shall not be modified or affected by any course of dealing or course of performance. This agreement may be modified by GOCC if the modification is signed by me. Any modification is specifically limited to those policies and/or terms addressed in the modification.
Registration, Schedule Changes,
and Student Classification
Policy 3.17 and 3.18
Glen Oaks operates on a semester basis, with two 15-week semesters (fall and winter) and a spring/summer session. Courses can be offered at various times. Students register for classes according to instructions published each semester in the class schedule and on the College website. The schedule indicates general information on dates and times. Students may register on campus by completing the necessary registration forms or online.
Registration for Academic Courses
To register means to complete the registration process and pay tuition and fees. This should be done before attending class unless special permission has been granted to the student. Special permission to attend a class without registering may be granted only by an appropriate authority and the Registrar is to be notified in advance in writing by the authorizing person.
Students are not officially admitted to a class unless they are properly registered.
Classes Beginning and/or Ending at Different Times of Semester
Classes that begin and/or end at different times throughout the semester will have different refund and withdrawal dates. These dates are available in the Registration and Records Office. Some students receiving federal financial aid will have refund adjustments determined by the government. This information is available in the Financial Aid Office.
Registration for Lifelong Learning, Business
Customized Training Courses, and Short Seminars
Students may register using a variety of methods designed for ease of registration and student convenience. Please contact the Business Services Office for further information.
July 1992, revised 9/14/05, reviewed 8/13/14.
Schedule Change Policy
No courses can be added by a student after 10% of the academic period has elapsed unless there are documented extenuating circumstances and written approval by the Dean of Academics & Extended Learning is obtained. Students are also not permitted to add a course if they have missed the equivalent of one week of instruction.
A change in registration for class(es) is not official until an Add/Drop form has been completed by the student and processed by the Registrar’s Office. The date this form is approved by the Registrar’s Office is the date used to determine eligibility for a refund in the case of a dropped class. It is strongly recommended that advice be sought from a counselor and/or instructor before a schedule change is made.
A student who carries 12 or more credits is classified as a full-time student. However, to complete an associate degree in two years, a student must carry what is known as a “full load.” A “full load” is usually 15-16 credit hours/semester.
Students desiring to take more than 18 semester hours (overload) during the fall or winter semesters must receive approval from a counselor or academic advisor. Those seeking permission to overload during a given semester should have a cumulative grade point average of 3.0 or better.
Adopted by Board of Trustees 1/13/93, revised 9/14/05, 8/13/14.
Full-Time Student – A student who registers for 12 semester hours of credit or more in a given semester.
Part-Time Student – A student who registers for fewer than 12 semester hours of credit in a given semester. Note: This may vary for veterans.
Freshman – Any student who has completed fewer than 28 semester hours of credit.
Sophomore – Any student who has completed 28 or more semester hours of credit.
A student finding it necessary to withdraw from the college must file an official withdrawal form with the Registrar’s Office. Failure to obtain office release can result in failing grades in all subjects from which the student fails to withdraw, and deprivation of tuition refund privileges in effect at the time of withdrawal.
All students are HIGHLY ENCOURAGED to meet with their instructor/professor prior to withdrawing from any class.
Upon official voluntary withdrawal from the college, grades are assigned according to the effective date of withdrawal as follows:
- If withdrawal is made during the first 10% of the academic period, no grade is recorded.
- Following the first 10% of the academic period and not to exceed (40%) 90% of the total academic period, a student will receive an automatic “W”.
- During the final 10% of an academic period, a “W” will not be issued.
Note: A “W” will not be calculated as part of the student’s grade point average (GPA).
Adopted by Board of Trustees 1/13/93, revised 9/14/05, reviewed 9/17/14, revised 4/13/2017.
Student Withdrawal Survey
Any student withdrawing from all of their classes will be required to complete the Student Withdrawal Survey in the Student Services Office. The survey requires that the student meet with and obtain signatures from a Glen Oaks advisor and staff member from the Financial Aid Office prior to withdrawal.
Student Death During Semester
- Delete address of deceased student from Student Information Screen and type “DECEASED” in the city field of the permanent address.
- Fill out Withdrawal Forms for all classes deceased student is currently enrolled. Registrar will sign the Withdrawal Form and indicate deceased. The transcript will be posted with the “W” grade.
- Current instructors of the deceased student will be notified with the “instructor copy” of Withdrawal Form and/or via e-mail.
- Note on deceased Student File the “Deceased” status. File is put on “inactive” status.
July 1992, revised 9/14/05, reviewed 8/13/14.
Open Entry/Open Exit (OE/OE)
Registration & Completion
OE/OE classes provide an alternative to traditional classroom learning. They are a convenient and flexible way to gain college credits. Students complete modules depending on their needs and educational goals. Students work in the labs at their own pace and there are no regularly scheduled classes.
Students who wish to use financial aid to pay for their Open Entry course are asked to refer to the section called “Special Note Regarding Financial Aid Students”.
Students must engage in at least one instructional activity within the first two weeks of enrolling in the course to maintain academic progress. After that, students should work to complete the coursework as quickly as they are able. Students are asked to maintain communications with their instructors at least every two weeks.
Students who wish to enroll in an OE/OE program must take the following steps:
- Student completes an Application for Admissions
- Students wishing to use financial aid will need to complete the FAFSA at www.fafsa.gov and complete the financial aid process, which includes returning all necessary paperwork.
- Student completes Accuplacer testing.
- Student must complete the New Student Orientation. He or she may sign up for a group orientation if one is available or he/she may contact admissions to set up an appointment for an online orientation that must be completed in the student services office.
- Student meets with an advisor – the advisor will discuss things with the student and refer them to the instructor for advising if he or she come to the college with previously taken courses or experience.
- The instructor will fill out a form stating the student is ready to register. Student will bring this form to Registration.
- Student registers for modules/classes. The student will not be allowed to register unless he/she turn in a signed form from the instructor. Registration must be completed in person. Online registration will not be allowed for the open entry/open exit program.
- Student obtains student ID from student services.
- Student will have 48 hours from the time of registration to enroll in a payment plan or to pay for his or her tuition and fees in full as college policy dictates. A student who registers late in the semester will be advised to enroll in the next semester in order to take advantage of the payment plan. Otherwise, the student will be required to pay in full. (This is for students who do not have a third party paying his or her tuition and fees)
- Student is directed to contact his or her instructor(s) to get his/her module and class information and his/her online course material, if needed.
- If a student chooses to drop the class, he or she must do so in person in the Registration Office. Online de-registration will not be allowed for the OE/OE program (refer to the section labeled “Dropping an OE/OE Course”).
- A student will be responsible for the tuition and fees charges for any class he or she fail to demonstrate academic progress in and they do not drop the class prior to the designated drop period.
OE/OE courses are graded on a credit/no credit basis. If an OE/OE course is not completed by the end of the semester in which the student is enrolled, students will receive an In-Process (IP) at the end of the semester. Sufficient academic progress toward completion will determine if a student is eligible for an IP or will receive a failing grade. Students, therefore, must satisfy requirements as outlined in the module syllabus for continued progress before an IP will be awarded. If an IP is awarded, students will be given until the end of the following semester to complete the coursework. If a student does not complete the coursework by the end of the following semester, they will receive a “NC” for no credit earned.
Students will not be allowed to register for any further courses until all IP courses have been completed.
Dropping an OE/OE Course
Students who register for an OE/OE course by the last day to add courses for the semester, may drop the course according to the published semester drop date. OE/OE courses registered for after the full semester’s last day to add may be dropped within five business days of the posted registration. Students may only drop the course in person in the Registration Office.
SPECIAL NOTE REGARDING FINANCIAL AID STUDENTS
Students who wish to use financial aid to pay for an OE/OE course must register during the regular semester registration period at the beginning of the semester in order for these classes to be included in their financial aid package. Students must begin work on their course before the financial aid for the class will be released. Students must continue regularly participating in the class to maintain academic standards of progress for the course. If students do not continue working on the course (more than two weeks with no class activity) through at least the 60% point of the semester in which they enrolled, the financial aid award will be recalculated and possibly reduced, which could result in the student owing the College for previously awarded financial aid. Students with a financial aid hold on their account may not be permitted to enroll in future terms.
Glen Oaks Community College has established its financial aid program with two goals in mind:
- To assist students in financing their post-secondary education,
- To attract students with a variety of abilities and skills to the college.
We encourage all students to carefully read this information about financial aid at GOCC, and also to read the Consumer Information Guide.
What is Financial Aid?
Financial aid is assistance to help students cover expenses related to attending college. These funds are administered by Glen Oaks, and typically originate from the federal government, the State of Michigan, the institution, or a private funding source. Financial aid is made available to students through three basic types of programs:
- Grants and Scholarships – which do not have to be repaid.
- Work Study Employment – which provides paid work experience on and off campus.
- Loans – which MUST be repaid.
How to Apply for Financial Aid
To apply for grants, scholarships, work-study or student loans for use at Glen Oaks Community College, complete the following steps:
- Students, and parents of dependent students, obtain an FSA ID to sign the FAFSA electronically at https://fsaid.ed.gov.
- Complete and submit the Free Application for Federal Student Aid (FAFSA). The student (and his/her parents, if student is dependent) or spouse (if applicable) complete the FAFSA online at www.fafsa.gov. The FAFSA on the web worksheet may be obtained from high school guidance counselors or from the Financial Aid Office at Glen Oaks Community College. To have your FAFSA sent to Glen Oaks Community College, add the GOCC school code 002263. Note: Students must complete the FAFSA to reapply for financial aid each academic year. The FAFSA should be completed as soon as possible after October 1st. The student (and parents) should complete the FAFSA using their most recent completed tax filing information. For the 2017-2018 academic year, the FAFSA requires 2015 tax return data.
- Submit additional verification documents if requested. If selected for verification by the Department of Education, the Glen Oaks Financial Aid Office may request verifying documents to complete your financial aid file. This is a federal requirement.
Once all documentation has been received, the Financial Aid Office will notify students by mail of their federal grant package through an award letter.
Preferred Deadlines for Submitting the FAFSA
Students should submit their FAFSA as soon as possible, recognizing that some aid is awarded on a first come, first serve basis. The FAFSA process should be completed at least two months prior to the start of the semester for which aid is needed. Students are encouraged to complete the application process by these deadlines:
Fall Semester — June 1
Winter Semester — November 1
Summer Semester — March 1
Students can submit their FAFSA after these dates, but there may be a delay in processing the student’s award in time for registration. Students who do have incomplete financial aid files at time of registration will be expected to pay all costs and will then be reimbursed if found to be eligible for aid. To help pay for charges not covered by financial aid, the FACTS tuition payment plan is available – for more information, contact the Glen Oaks cashier or go to www.glenoaks.edu/cashier.
- Submit your FAFSA as early as possible after Oct. 1 for each year you intend to enroll.
- Pay close attention to what documentation is being requested and respond immediately.
- Develop a file for your financial aid information and always keep a copy of all forms submitted.
- Contact the Financial Aid Office with questions at 269-294-4260 or via our Contact Form.
- The federal government has expectations of students who receive financial aid such as maintaining satisfactory academic progress.
- Students should be prepared to pay all non-tuition, fee and book expenses through the first six weeks of each semester. Financial aid in excess of tuition, fees, and book charges is disbursed to the student beginning the sixth week of each semester.
General Eligibility Requirements
Students must meet the following eligibility requirements to be considered for financial aid:
- Admitted to Glen Oaks Community College and enrolled as a regular student. (Guest students and dual enrolled, CTE and EMC students are not eligible for financial aid.)
- Pursuing a federally approved degree or certificate.
- Have a high school diploma or GED certificate.
- Not in default on a student loan and/or do not owe a repayment on a federal grant previously received.
- A U.S. citizen or eligible non-citizen. Non-citizens who are in the United States on an F1, F2 student visa, J1 or J2 exchange visitor visa or G series visa (international organizations) are not eligible for financial aid.
- Have a valid social security number.
- Registered with the Selective Service. This applies to all males who are at least 18 years of age. (You may register on line at http://www.sss.gov).
- Making satisfactory academic progress as defined by federal regulations and pursuant to Glen Oaks’ policy. See the SAP policy.
Student’s Rights And Responsibilities
Once eligibility for aid has been determined, students will be sent an Award Letter that lists the types and amounts of financial aid that have been awarded to attend Glen Oaks Community College.
Pell Grant and SEOG awards are applied to your student account if determined to be eligible from FAFSA. Donor scholarships, student loan funds, and other types of aid have a separate application process and are applied to your account once the funds have been received.
Financial aid that is dependent on level of enrollment will be adjusted after the first three weeks of each semester. Pell grants are awarded based on full-time enrollment and are adjusted to reflect the student’s actual enrollment for that semester. Revised award letters showing the adjusted amounts are available upon request.
All financial aid is awarded expecting that you will attend the classes for which you are registered. Non-attendance in a class will result in a reduction of the financial aid award. If financial aid has already been disbursed, the student will be billed for any resulting balance owed.
Financial aid is awarded to help pay for educational expenses, such as tuition, fees, books, supplies, housing and transportation. Financial aid is first applied toward tuition and fees. If the financial aid award exceeds the amount needed to cover the tuition and fees, books and supplies may be charged against any remaining aid. If there is any remaining financial aid after all institutional and book expenses are paid, the student will receive the balance in the form of a refund check. These refund checks will be mailed from the Business Office. Refund checks are produced on a weekly basis after the sixth week of classes each semester.
All financial aid is awarded subject to funding by federal, state, institutional or private sources. Some awards may be reduced or canceled in order to comply with federal, state or institutional eligibility guidelines. This occurs most often when students attend less than full-time, or when a student changes his or her enrollment status by adding, dropping, or withdrawing from classes.
Students who have special circumstances that may affect eligibility for financial aid, such as student or parental loss of employment or income, should contact the Glen Oaks Financial Aid Office.
Satisfactory Academic Progress (SAP)
All federal financial aid recipients are required to maintain satisfactory academic progress as established by federal regulations. This policy is separate and distinct from the College’s Academic Probation and Suspension Policy, and applies to all students receiving federal aid administered by the GOCC Financial Aid Office.
Students must meet three criteria to maintain satisfactory academic progress. These criteria are monitored each semester after grades have been posted:
- Grade-Point Average: The student must maintain a minimum 2.0 grade point average on a semester and cumulative basis. Transfer credits from other institutions will not be considered in this review.
- Completion Percentage: Students must complete at least 67 percent of all credits attempted on a semester and cumulative basis. Attempted credits include registered credits and transferred credits from other institutions. Completed credits include transfer credits, grades of CR, and 1.0 or higher. Incomplete credits include NC, W, 0.0 and I.
- Maximum Time Frame: The number of attempted credits in which a student is expected to finish a program cannot exceed 150 percent of the published length of the program. Attempted credit hour limits apply whether or not the student has actually received financial aid for the entire time at GOCC. Transfer credits from previous schools count toward maximum time frame. Students exceeding these attempted credit hour maximums will be on financial aid denial and will not be eligible for additional semesters of financial aid.
SAP Warning and Denial
Students who fail to meet the GPA and/or completion criteria are placed on Warning for their following semester of enrollment. When on Warning, students may be eligible for grants, scholarships and loan funds. After the warning semester, the student’s progress is again monitored. If the student’s cumulative progress meets or exceeds the GPA and completion criteria, the student may be removed from Warning. Students who fail to meet cumulative progress requirements for a second semester will be on financial aid Denial.
A student on financial aid Denial is ineligible to receive federal financial aid. To regain eligibility, a student on SAP Denial must do ALL the following:
- Meet the minimum cumulative GPA requirement of 2.0; and
- Meet the minimum cumulative completion rate requirement of 67 percent; and
- Make a request, in writing, for a reevaluation of his or her SAP status.
A student may appeal financial aid SAP Denial, in writing, to the SAP Appeal Committee. Appeals may be granted if the student’s failure to make progress is shown by documentation to have been a result of illness or other extenuating circumstances. SAP Appeal forms are available in the GOCC Financial Aid Office.
How is Your Financial Aid Award Determined?
Most federal and state financial aid is based on “need.” “Need” is calculated using the following formula:
Expected Family Cost of Attendance – Contribution = Financial Need
Cost of Attendance (COA) refers to tuition, fees, living and personal expenses, books, supplies and transportation. The information submitted on the Free Application for Federal Student Aid (FAFSA) is used to compute the student’s expected family contribution (EFC). The formula for the calculation of the EFC was developed by Congress and is used by ALL colleges and universities.
Return of Title IV Policy
Students who receive federal (Title IV) aid, (i.e. Pell, SEOG and student loans) will be subject to the Federal Return of Title IV Funds Policy.
This policy applies to students who completely withdraw or stop attending all of their classes prior to 60% of a semester. Any student who wishes to withdraw must contact the Glen Oaks Community College Registration desk to begin the withdrawal process.
Students who receive financial assistance from a non-federal source (i.e. private scholarship, Glen Oaks scholarship, etc.) may be required to return a portion of the funds to the source, depending on the terms of the scholarship.
Repeat Course Policy
The Financial Aid Office is required to monitor and adjust a student’s enrollment level for Title IV aid if a course is repeated a third time for credit that has already been earned.
The policy allows a student to receive financial aid under the following situations:
- To repeat any failed or withdrawn course until a passing grade is received.
- To repeat one time any course in which the student originally received a passing grade.
Please note: Regardless of the outcome (i.e. fail or withdrawal) courses are not eligible to be covered by financial aid after a 2nd attempt has been made for a course that has at any time previously earned a passing grade.
Please note that the repeat course policy for federal financial aid is separate from the College academic policy regarding repeat courses.
Program Evaluation Policy
Courses not listed as required for completion of an Associate degree and/or certificate are not eligible for federal or state financial aid funds. Students should review their Program Evaluation before registering each semester by requesting it from the Advising or Registration Office located in the Student Services Department.
Types of Student Financial Aid
An extensive description of all grants, scholarships, work study employment, and loans is available from the Glen Oaks Financial Aid Office and also available on the Glen Oaks Financial Aid website page, and in the Consumer Information Guide.
Additional Financial Aid Opportunities
All students are strongly encouraged to explore additional sources of funding their education. Students may research scholarships and grants at their local libraries, in the Financial Aid Office, or on the internet.
Students are also encouraged to contact the Financial Aid Office with any questions via our Contact Form or by phone at (269) 294-4260.
Other Services for Students
GOCC and MI Works! work together to prepare a skilled workforce
Today’s jobs require higher skills and more knowledge. Businesses compete globally, and they demand smart talented workers to maintain growth and expansion. Glen Oaks educational training programs are playing a key role in providing the education and in ensuring workers have these skills. Michigan Works! offers many resources to help job seekers explore occupations and salaries, research education and training opportunities, and find employment.
In St. Joseph County, the Michigan Works! Service Center is located at 16587 Enterprise Drive, Three Rivers, Michigan 49093. Hours are Monday through Friday from 8 am to 5 pm. A Michigan Works! representative is available on campus Tuesdays and Wednesdays from 11:00 am to 1:00 pm. Additional information and resources can be found at www.michiganworks14.org
Students, staff and visitors are all expected to park in the lot west of the building. Parking spaces close to the building are limited and require special permits (issued to students who are permanently or temporarily disabled, senior citizens and the Board of Trustees). For a handicapped permit, a doctor’s statement is required. Limited time permits and temporary handicapped permits are available. Applications (requiring driver’s license and vehicle registration) and the permits may be obtained from the GOCC Human Resources Coordinator. Students should not park in and block the circle drives at each end of the building. These are for bus traffic and emergency vehicles which may need close access to the building.
The Learning Commons includes:
- The Distance Learning Center
- The E.J. Shaheen Library
- The Glen Oaks Community College Archives
- St. Joseph County Literacy Council (call for appointment: 269-279-9581)
- The Tutoring and Testing Center (includes Pearson VUE testing)
- Monday – Thursday, 8 a.m. to 8 p.m.
- Friday, 8 a.m. – 4 p.m.
- Saturday, 9 a.m. – noon
Note: Hours may be reduced when classes are not in session and during the summer.
E.J. Shaheen Library
The E. J. Shaheen Library at the Glen Oaks Community College provides its patrons with print materials, online resources, web page access, guidance and instruction, and other services to support the college curriculum and to promote independent research and lifelong learning.
The Library is located on the second floor of the E wing in the northeast corner of the college.
The college computer lab is housed in the library and provides 19 workstations (PC). There is also one MAC available for use by students in specific academic programs. Microsoft Office programs and other curricular software can be found on library computers; homework can be completed on site. Wireless capability allows patrons to access electronic library resources from their own devices.
Areas for quiet and group study can be found around the library including study rooms, which may be requested by study groups, tutors and individuals.
The library contains over 38,000 print books, periodicals and newspapers, as well as electronic books, millions of full text periodical and newspaper articles from general and specialized databases, videos, anatomical models, puppets, etc. The majority of periodical and newspaper articles are available only electronically via various databases. While some of these resources are for library use only, the majority are shared with the community and with other institutions.
The Archive is a collection of historical material about the Glen Oaks Community College. Duplicate materials are housed in the library and available for perusal during library hours.
The library web site provides 24/7 access on and off campus to the library catalog, electronic full text books and periodical and newspaper articles.
Current students, faculty and staff can access most of the online research databases from home using their GOCC ID. Instructions may be found on the website. Community members need to be on site for access to those databases not provided by the state-provided Michigan eLibrary which can be accessed via one’s Michigan driver’s license or ID card.
Patrons can print, fax, scan, photocopy, and have access to various A/V equipment. Color printing is available for a fee.
The library web page provides access to the library catalog, to electronic books, to newspaper and periodical articles via general and specialized (ex. nursing, automotive, etc.) databases, either by searching databases individually or by searching everything at once.
At the request of faculty and students, library staff provide orientations to the library and to research instruction (information literacy) in formal sessions and spontaneously to individuals and groups. They provide instruction in the use of print materials and in successful search techniques of online databases. They can assist with papers and citations and provide guidance in how to select, locate, evaluate and document research materials.
Current students, faculty and staff may acquire materials the library does not own via InterLibrary Loan through the statewide catalog, MeLCat, or nationwide through WorldCat. Library staff can assist patrons in finding and ordering what they need.
If you have any questions, please contact the Library via our Contact Form or at 269-294-4295.
Tutoring and Testing Center
The Tutoring and Testing Center (TTC) provides tutoring services and test delivery services to Glen Oaks Community College students. The TTC is open Monday – Thursday, 8 a.m. to 8 p.m., Friday 8 a.m. to 4 p.m. and Saturdays 9 a.m. to noon during the Fall and Winter Semesters. During the Spring/Summer Semesters the hours are 8 a.m. to 8 p.m. Monday – Thursday. The Center is located within the Learning Commons on the second floor of the E Wing.
Free peer tutoring is available to any Glen Oaks Community College student with an academic need. Peer tutors are selected for their communication skills and excellence in specific academic areas. Many of the tutors are certified through the College Reading and Learning Association. Free online tutoring support (24 hours a day, 7 days a week) is also available. Interested students are invited to stop in and complete a tutor request sheet.
The TTC administers tests for classes taught on the Glen Oaks Community College campus as well as Glen Oaks Community College Distance Learning classes. In addition to classes taught through Glen Oaks Community College, the TTC proctors tests for students attending other Colleges.
Testing to determine placement into Glen Oaks Community College classes is done through the TTC. Placement tests measure skill accomplishment in English, math, and reading and ensure that incoming students are assigned to courses that match their skill level.
The TTC is also a Pearson VUE Authorized Test Center. As part of the Pearson VUE network, the TTC can deliver a number of different national certification tests including the GED, Microsoft, State Teacher Certifications, etc.
If a Glen Oaks’ student needs to be contacted while on campus, it is important to identify the call as an emergency to the switchboard operator. Staff from the Registrar’s Office will notify the student immediately. General messages for students cannot be taken.
Students with Disabilities
Glen Oaks Community College, in compliance with Section 504 of the 1973 Vocational Rehabilitation Act, the 1990 Americans with Disabilities Act and the 2009 Americans with Disabilities Act as Amended, is committed to making all of its programs and activities accessible to individuals with disabilities. Students with documented disabilities may receive advocacy services, coordination with other agencies, the use of auxiliary aids, and reasonable accommodations through the Support Services for Students with Disabilities (SSSD) office in the Student Services Office at Glen Oaks. Contact Student Services if you have any questions or wish to discuss receiving services.
TRIO Student Support Services (SSS) is a federally-funded program that works with about 140 students each year to help in all aspects of the college experience – from choosing the right classes to transitioning into your next journey, whether continuing your education at a four-year university or going straight into a new career. The TRIO SSS Program at GOCC is committed to providing educational, career, and personal support to first-generation students, low-income students, and students with disabilities to equip participants with the skills and experience necessary to successfully graduate and transfer to a four-year college. Each participant is paired with a friendly and helpful TRIO SSS Advisor, who is their primary provider of the personalized services offered through the program. Our services include:
- Academic Advising & Priority Registration
- TRIO SSS Scholarships & Scholarship Search Help
- Career Counseling
- FAFSA & Financial Aid Assistance
- Four-Year College Transfer Planning
- Educational Workshops & Experiences
- Visits to Four-Year College Campuses
- Cultural Enrichment Events & Trips
- Personal Coaching & Mentoring
- And much more!
For more information about the program, or to fill out an application, stop by Student Services, call, e-mail, or visit our web page.
Call/Text: (269) 294-4324
E-mail ‘TRIO’ via our Contact Form
Find us on Facebook: TRIO SSS at GOCC
Follow us on Instagram: SSSProgram
TRIO Student Support Services is federally funded at 100% by the U.S. Department of Education in the amount of $232,265 for the 2017-2018 year.
The Occupational Student Success Program offers financial and supportive services to specific categories of students who are enrolled in approved occupational degree or certificate programs. The program staff help students achieve academic success by providing services designed to assist in the removal of barriers to the student’s academic goals. The Occupational Student Success Program is open to all Special Population Students. A Special Population Student is a person who, through a formal assessment, has been deemed as being one of the following:
- Single Parent, Including Single Pregnant Woman – An individual who is unmarried or separated from a spouse, and has a minor child or children for which the parent has either custody or joint custody.
- Is unmarried or separated from a spouse and is pregnant.
- Displaced Homemaker – An individual who is underemployed or unemployed and is experiencing difficulty in obtaining employment or upgrading employment AND:
- Has worked primarily without remuneration to care for a home and family, and for that reason has diminished marketable skills; or
- Has been dependent upon the income of another family member but is no longer supported by that income; or
- Is a parent whose youngest dependent child will become ineligible to receive assistance under Part A of the Title IV of the Social Security Act (42 U.S.C 601 et seq.) not later than two (2) years after the date on which the parent applies for assistance under this Title.
- Economically Disadvantaged – An individual from an economically disadvantaged family, including foster children. This individual must be one or more of the following:
- Pell grant recipient or recipient of some other form of financial assistance,
- A migrant, and /or referred by faculty or staff as requiring support services to succeed.
- Non-Traditional Training and Employment Participate – An individual enrolled in an occupational program that is considered non-traditional for his/her gender as determined by National Labor Statistics and State Year-End Program enrollment data. These occupations or fields of work generally include careers in computer science, technology, and other emerging high skill occupations for which individuals from one gender comprise less than twenty five (25)% percent of the individuals employed in each occupation or field of work.
- Individual with a Disability – A person having any of the disabilities as in Section 3 of the Americans with Disabilities Act of 1990.
OSSP Services: Examples of available services include in-depth academic/personal assessment, degree selection and academic advising, academic and personal counseling, referral services, registration assistance, financial aid application assistance, tutoring and career exploration.
Students participating in OSSP may also be eligible for financial assistance to help pay for tuition, fees, books, childcare and emergency transportation needs such as gas vouchers or bus passes.
Accommodations: Students with current documentation of a disability may be eligible for additional time on tests, auxiliary aids, educational adjustments, an ergonomic keyboard, mobility assistance, note takers, permission to record lectures, print enlargements, quiet testing environment, readers for tests, scribes, special seating arrangements, tutors, voice recognition software, the Arkenstone Reading Machine, and the Zoom Magnification Machine.
The Occupational Student Success Program is located in Student Services. Appointments to discuss eligibility may be made by contacting the student support specialist at 269-294-4241 or toll free 1-888-994-7818. Appointments or requests for information may be sent to Karen Webber via our Contact Form.
Students with Children Support Network
All Glen Oaks’ students who have children are eligible to attend the Students with Children Support Network (SCSN). SCSN hosts presentations, social gatherings, and other events as selected by participants. Events and activities are designed to support social interaction between parenting students and opportunities for learning about areas or topics of interest to parents.
The Students with Children Support Network is open to any student that is a parent with children while attending classes at Glen Oaks Community College. Students interested in participating or wanting additional information may do so by contacting the Occupational Student Success Program at (269) 294-4241.
*Meetings, activities and events vary. Dates and times are determined at the beginning of each semester.
Funding for Students with Children Support Network and the Occupational Student Success Program is made possible through the Carl D. Perkins Career and Technical Education Improvement Act (Perkins IV) and Glen Oaks Community College.
Glen Oaks Community College is an equal opportunity institution and adheres to a policy that no qualified person shall be discriminated against because of race, color, religion, national origin or ancestry, age, sex, marital status or disability in any program or activity for which it is responsible.
Students who plan to use Veterans Benefits must take the following actions each semester:
- Notify the Financial Aid Office of their intent to enroll,
- Meet with a VA academic advisor and provide the Financial Aid Office with an academic advising form.
Applying for Veterans Benefits
- Complete an Application for benefits online.
- Submit a certified copy of a DD-214 (veterans) or an original DD Form 2384 – Notice of Basic Eligibility (reserves).
- Submit copies of training completion certificates. All military training received by the veteran must be evaluated by the Registrar’s Office for college credit. (See Transfer Credit for Armed Forces Educational Experience).
- Request official grade transcripts from all previously attended colleges (must come directly from the college to Glen Oaks).
If the student has received Veterans Benefits for attendance at another college, he/she must:
- Complete the VA Form 22-1995, Change of Program or Place of Training form online
- Request official grade transcripts from all colleges previously attended.
- Students should contact the Joint Services Transcript Website at: http://jst.doded.mil and request their military transcript be sent to Glen Oaks.
Nelnet Deferred Payment Plan
Veterans must enroll in the Nelnet deferred payment plan for Veterans each semester they register. Contact the Financial Aid Office for more information and enrollment instructions.
Veterans may be certified for a maximum of 62 hours (the exception being the prior approval of a change of program by the Veterans Administration). This includes any credits earned for military courses training, attendance at other institutions, CLEP scores, etc. accepted for Glen Oaks credit.
Recipients of Veterans Benefits are to notify the Financial Aid Office immediately of any withdrawals or incompletes.
After the veteran has enrolled, it is his or her responsibility to notify the Financial Aid Office of:
- Changes in training programs or credit hour class load, and/or
- Withdrawals from college.
Veterans may be held liable for any over-payment benefits as the result of failure to report such changes. Note: Veterans Certification – Veterans are certified when all documentation required by VA has been received and you have met with the VA advisor. It usually takes 6-8 weeks before benefits are received.
Standards of Progress for Veterans Benefits:
Students certified to receive Veterans Educational Benefits are required to maintain a cumulative GPA which meets or exceeds that required for graduation (2.0). Students who fail to meet this minimum standard are placed on probation for a maximum of one semester. If the student’s cumulative GPA is still below 2.0, he or she will no longer be certified for Veterans Benefits.
Students may re-apply for Veterans Benefits when they have met the minimum standards for at least one enrollment period prior to the period for which they are applying. The Financial Aid Office may also approve re-certification in documented special circumstances.
Veterans are hereby informed that failure to meet the Standards of Progress will be reported to the Veterans Administration. Recipients of Veterans Benefits will be notified by mail when they are not in compliance with the Standards of Progress.
Student Organizations and Activities
Glen Oaks has varied extracurricular activities for students of all ages. The College presents a broad array of events including, but not limited to, intercollegiate athletics, intramural sports, cultural affairs, student clubs, Student Government, Phi Theta Kappa, awards banquet, and graduation ceremonies.
Glen Oaks is a member of the Michigan Community College Athletic Association (MCCAA) and the National Junior College Athletic Association (NJCAA). The College competes in men’s and women’s basketball, men’s and women’s cross country, men’s baseball, women’s softball, women’s volleyball and men’s golf. The MCCAA and NJCAA regulate athletic competition, and establish eligibility standards for member colleges. Glen Oaks subscribes to these standards and rigidly enforces them. It is possible, with changing student interest or cost, that intercollegiate sports may be added or dropped when necessary.
Phi Theta Kappa is the International Honor Society for two year community college students. The Alpha Delta Omega chapter is chartered at Glen Oaks Community College. Hallmarks for the society are scholarship, leadership and service. Students who maintain a 3.5 GPA, have completed 12 credit hours over the 100 level and are enrolled in at least 3 credit hours for the semester are invited to become members. Members can reach the Five Star level of the membership through active participation in the society.
Student clubs representing various campus groups, special interests and pre-professional areas are formed as the needs are identified. Clubs have included groups such as veterans and international students; hobbies such as art, photography, or music; and pre-professional groups such as nursing and allied health. To establish a new organization or to revive an old one, a student may obtain an application for club recognition in the Office of the Assistant Dean of Students. The completed application is submitted to the Assistant Dean of Students for approval. A copy of the approved application will be given to Student Government. Each student club is required to have a faculty or administrative advisor.
Glen Oaks Community College students are authorized to organize a student government and to operate according to a constitution and by-laws that have been approved by the college administration. In general, the government is composed of representatives from all groups and its powers extend to recommendations only. Student Government is organized to achieve student input into decision-making and to sponsor events to benefit students. The government consults with the college administration. Members may serve on college committees concerning college matters and coordinate activities of the co-curricular and extra-curricular programs. Popular elections are held in the Fall semester for the offices of president, vice president, second vice president, secretary, treasurer, sophomore representative and freshman representative.
[Adopted by Board of Trustees 1/13/95, revised 9/14/05]