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Academic Standing Policy

Policy ​3.27


[The following Academic Standing Policy does not apply to certain Allied Health and Nursing programs since they have their own academic standards for admission to, continuing in, and being dismissed from their programs.]


The Glen Oaks Community College Academic Standing Policy is intended to assist Glen Oaks Community College students to succeed in their studies, to assure that they are realistically able to meet the minimum 2.0 grade point average required for graduation, and to maintain the academic integrity of Glen Oaks Community College. Toward this end Glen Oaks has adopted the following Academic Standing Policy:


Academic Good Standing: Students with a calculated cumulative GPA of 2.0 or above will be considered in Good Standing.


Academic Caution: Students with 15 or fewer attempted credit hours and a calculated cumulative grade point average below 2.0 will be placed on Academic Caution. Students on Academic Caution will be sent a letter notifying them of their academic standing and strongly encouraging them to meet with an academic advisor/counselor to address the situation. During this meeting the academic advisor/counselor will explain the Glen Oaks Community College Academic Standing Policy, offer support to help the student address the issues that are negatively impacting their academic performance, and clarify for the students the consequences of failing to improve their academic standing.


Academic Intervention: Students with 16-45 attempted credit hours and a calculated cumulative grade point average below 2.0 will be placed on Academic Intervention. Students on Academic Intervention will be sent a letter notifying them of their academic standing, requiring them to meet with an academic advisor/counselor a minimum of two times to address the situation, and informing them that if they fail to complete these required meetings, they will not be allowed to enroll in classes the following semester. During the initial meeting the academic advisor/counselor will explain the Glen Oaks Community College Academic Standing Policy, brainstorm with the student on ways to assist them to become academically successful, design a specific and detailed contract which addresses the unique issues which are playing a role in diminishing the student’s academic performance, and clarify for the student the consequences of failing to improve their academic performance. A minimum of one follow-up meeting shall be required to determine if the student has fulfilled the requirements of their contract. This meeting must take place a minimum of 30 days after the initial meeting. Students who fail to complete their required contract requirements, or who fail to complete at least two meetings, at least 30 days apart, will not be allowed to enroll in classes the following semester.


Academic Suspension: Students with more than 45 attempted credit hours and a calculated cumulative grade point average below 2.0 will be placed on Academic Suspension. Students on Academic Suspension will be sent a letter notifying them of their academic standing, and the requirement to sit out a minimum of one semester before being allowed to enroll in classes in the future. Students on Academic Suspension will not be allowed to return to Glen Oaks Community College until they have sat out at least one semester, and met with a Glen Oaks academic advisor/counselor to discuss what steps they will take to be academically successful in the future.


Appeal


Academic Suspension may be appealed to the Assistant Dean of Student Services who will form a Committee to determine if the appeal will be granted. All appeals must be made in writing no later than 30 days from the date of the Suspension letter, and shall be processed no more than 30 days from receipt of the appeal. Appeal forms are available from academic advisors, and must be completed by both the student and the academic advisor. Late appeals (appeals submitted in writing more than 30 days from the date of the Suspension letter) shall not be granted for the following semester. Late appeals will be considered after the student has sat out at least one semester.


Returning to Glen Oaks Community College after Suspension or an Appeal Has Been Granted


Students who return to Glen Oaks Community College after sitting out a minimum of one semester on Academic Suspension, or students who successfully appeal their Academic Suspension, will be returned to Academic Intervention status. Students who do not maintain a calculated grade point average of at least 2.0 for the semester after they return from suspension will be returned to Suspension status.

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