Distance Learning Clerk

POSITION TITLE:

DIRECTLY REPORTS TO:

POSITION TYPE:

POSTING DATE:

Distance Learning Clerk

Dean of Academics and Extended Learning

GOSSE Level II, Part-Time (10-15 hours per week, up to 20 during peak times)

March 7, 2019

DUTIES AND RESPONSIBILITIES:
Employees in this position, performing a full range of clerical duties, function as the office coordinator working with students, faculty, college administrators, and distance learners. They participate in and supervise the performance of a variety of clerical tasks, perform secretarial tasks, and participate in office coordination activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier, camera). Examples performed by this position include:

  1. In coordination with the Dean of Academics and Extended Learning/Faculty Assistant, provide Distance Learning Center support to faculty and students on-line, in-person, and via phone.
  2. Available to work independently evenings and Saturdays with minimal supervision, as necessary.
  3. Assist in data entry/reporting of goals, assessment, and program review information to enhance overall operations of the Distance Learning Center.
  4. Plan, organize, and participate in professional development meetings for the Distance Learning Center, including the annual Distance Learning Best Practices Luncheon.
  5. Maintain Distance Learning Webpage.
  6. Serve as backup to the Dean of Academics and Extended Learning/Faculty Assistant in handling correspondence for the Michigan College Online (MCO) such as uploading courses, processing registrations, and completing the reconciliation at the end of the semester.
  7. Participate in the DLAT Monthly Meetings.
  8. Check Canvas accounts at the beginning of each semester to ensure all courses are published.
  9. Manage communications with DL Students including welcome letters, emails, text alerts, etc.
  10. Conduct Student Surveys each semester and provide the results to applicable faculty and the Dean of Academics and Extended Learning.
  11. Deliver class rosters to the Testing and Tutoring Center as needed.
  12. Provide clerical support to the Distance Learning and Academic Departments as needed.
  13. Other duties within the scope of this position as assigned by their supervisor.

COMMITTEE MEMBERSHIP: As assigned.

QUALIFICATIONS:

Required:

  • High school diploma/GED
  • Knowledge and skill in operation of computer and other standard office machines and equipment.
  • Demonstrate keyboarding ability.
  • Ability to deal effectively with the public and good phone skills.
Desired:

  • Associate Degree in Office Occupations (equivalent combination of education experience may be substituted).
  • One (1) year experience in secretarial position.

HOW TO APPLY:
To apply, submit cover letter, resume, and three professional references to: Glen Oaks Community College, Attn: Human Resources, 62249 Shimmel Road, Centreville, MI 49032; or via e-mail at hr@glenoaks.edu. Applications may also be faxed to (269)467-4114. Position will remain open until March 15, 2019 or until filled.

Glen Oaks Community College is an Affirmative Action/Equal Opportunity, Title IX, Section 504 Employer. This organization participates in E-verify. For more information, please visit the E-verify website.
Administrator