New Student Move-In: Fall Semester
New Student Move-In: Winter Semester
Residents moving in for the first time for Winter semester will be notified of housing assignments via their Glen Oaks Community College email account as they are assigned, and move-in will occur before the beginning of the Winter semester.
Please note: If you have already paid the non-refundable enrollment fee and we switch your payment plan, you will not be charged for the non-refundable enrollment a second time.
Move-In Requirements: All Residents
This Policy is aimed at reducing the likelihood of severe spread of disease or illness on campus for students who reside in close proximity to one another or whose travel or activities may not meet social distancing guidelines.
All residents must be registered for classes and a payment plan within 72 hours of his/her move-in date. If he/she does not fulfill these requirements within the given time frame, he/she will not be permitted to move in until they can show proof of registration and payment plan.
Move-In: Summer Semester
Residents living on campus during the Summer semester may be required to move to a different room or suite in order to complete building maintenance or to utilize the facility for summer functions. The Housing staff thanks you in advance for your patience and cooperation.
Early Move-In/Late Stay
While living in Student Housing, a conviction to or a plea of guilty or no contest to a felony, an assault or battery, or criminal sexual conduct is grounds for termination of the Housing Agreement. Residents have an obligation to inform the College if any such conviction occurs or plea is entered while residing in Student Housing.
Housing Requests During Breaks
Fees associated with housing requests during breaks are as follows:
- Thanksgiving Break – $125
- Winter Break – $350
- Spring Break – $125
- Summer Break – Prices will vary
End of Semester Check Out
- The student must contact their RA or another Housing staff member to schedule a time to complete their check-out process.
- The student must remove all of their belongings, clean their space, and return all furniture back to its original location prior to check out. All trash and unwanted items must be removed from the housing unit.
- The student must appear at the scheduled time to meet with the Housing staff member to complete the proper check out process. The staff member will accompany the student to their room and complete a Housing Exit Form.
- The student, after completing the form, must turn in their Student Housing keys to the Housing staff member. Additional charges may be assessed if students do not complete the housing checkout process, turn in their keys or if there is considerable damage to a suite.
Special Housing/Accommodation Requests
Students that have special housing needs and/or accommodations must submit requests to and receive approval from the Support Services for Students with Disabilities Office at 269-294-4242.
Room Change Requests
A resident may be required to move when a conflict between residents occurs and all mediation attempts have been exhausted, in cases where open spaces need to be consolidated, or any other circumstance that Student Housing deems appropriate. Room changes will not be made until the mediation process is utilized. There are no fees assessed for required moves.
All room change arrangements are coordinated by Student Housing staff. Students may not switch/trade assigned rooms without permission. Doing so may result in result in removal from Student Housing.
When a room change is necessary, Student Housing staff will inform suitemates by e-mail, phone call and/or posted notice. A roommate/suitemate agreement will be completed with all new residents by Housing staff.
The RA will then schedule a follow-up meeting with each suite to discuss any questions regarding the Suitemate Agreement. All residents are strongly encouraged to communicate with their suitemates when conflicts arise. Please contact your Resident Assistant (RA) for information on how to resolve conflicts or to receive assistance in resolving the conflict. Resident Assistants are trained in conflict management and will be able to assist with mediation.
- There is a threat to the safety or well-being of the room’s occupants or other residents. Examples include: a report of self-harm, faulty equipment, suspicion of physical danger, and smell of or visible smoke, etc.
- There is reason to believe the occupants of the room are violating a College rule/regulation or state/federal law. Examples include: smell of illegal substances, sounds, or words heard from a suite relating to alcohol or drug consumption. The College reserves the right to remove any object or material which would constitute a violation of College policy or the Student Housing Handbook.
- There is reason to believe that there is imminent hazard to the property and subsequent removal of any hazard discovered. Examples include: fireworks, smell of gasoline, report of weapons, water leaks, or smoke detectors covered/removed, etc.
- Disruptive noise is impeding a member of the communities’ ability sleep, study, or read, etc. Examples include: alarm clock sounding and resident has left; stereo left on and no one home; noise is loud and no one is answering repeated knocks at the door.
- To address any needed maintenance repairs/concerns. Examples include: repairs to appliances, routine maintenance – caulking showers, window repair/sealing and wall crack repairs, etc.
- When it is necessary for authorized College personal or their agents to search a student’s room without the occupant’s presence.
- A student who believes someone has gained wrongful entry, may appeal directly to the Director of Student Housing. If the student feels the Director violated the policy, he/she may direct the appeal to the Dean of Students.
Routine Health and Safety Inspections
Residents are expected to keep their suites and rooms clean and safe. Inspections will be for unsanitary conditions (accumulated trash or concerns with cleanliness) and for fire safety violations. If a suite or room does not meet health and safety specifications, the residents will have one week to correct the situation at which time another inspection will be scheduled.
The College reserves the right to remove from the room, without the resident’s permission, any objects or materials which constitute a health or safety hazard, or are the property of the College. The College does not assume responsibility for items of a personal nature that are damaged, lost, or stolen.
A Notice of Concern Letter is used to address minor violations of Student Housing policies and issues related to maintenance, health and safety. The letter will be sent to residents of the suite or room and document how and when the issue was discovered how it should be corrected. Residents will be notified when the staff will return to ensure compliance with the request and who to contact if they have questions. Residents must comply with a Notice of Concern letter or further action through the conduct process may be taken.
Safety checks are conducted in the residence halls during breaks and occasionally throughout the semester to ensure the space has been left in a safe condition. Notice is posted in advance. Policy violations in plain view will be documented and disciplinary action will be taken.