Procurement & Purchasing

Doing Business with Glen Oaks Community College

Glen Oaks Community College is committed to responsible purchasing, fair competition, and transparent business practices. We work with vendors, contractors, and service providers to obtain the goods and services needed to support our students, employees, and campus operations.

Our procurement process promotes ethical purchasing, responsible use of college resources, and compliance with applicable laws and college policies.

Whether you're a local business or an established supplier, we encourage you to explore opportunities to work with Glen Oaks.

Current Bids & Requests for Proposals (RFPs)

Glen Oaks Community College posts available competitive purchasing opportunities, including Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and formal bids.

Interested vendors are encouraged to review the opportunities below and follow the instructions provided in each solicitation document.

Open Procurement Opportunities

Architectural and Engineering Services Radiologic Technology Lab Buildout
Bookstore Services
  • Date Issued: October 5, 2026
  • Proposals Due Date: November 6, 2026, 4:00 p.m. EST
  • Status: Open
  • RFP Coordinator: Kate Kuhnke, Procurement Manager/Accountant
  • Documents: Download Bookstore Services RFP

How to Submit a Bid or Proposal

Vendors interested in responding to an open solicitation should carefully review the requirements outlined in the official bid or RFP document.

Each solicitation may include specific instructions regarding:

  • Project scope and specifications
  • Vendor qualifications and requirements
  • Required forms and supporting documentation
  • Submission methods and deadlines
  • Evaluation criteria
  • Contact information for solicitation questions

All responses must follow the instructions and deadlines established in the applicable solicitation.

Purchasing Procedures & Guidelines

Glen Oaks Community College follows established purchasing procedures designed to support fair competition, fiscal responsibility, and accountability.

The College's Business Office oversees procurement activities, including purchasing procedures, solicitations, bids, proposals, and purchasing records.

Competitive Purchasing Requirements

Purchasing requirements vary based on the estimated value of goods or services.

Purchase Amount Purchasing Requirement
$0–$4,999 No competitive quotes required; a quote must accompany the purchase requisition.
$5,000–$24,999 Three informal quotes required.
$25,000 and above Formal bid, RFP, or RFQ required, with approval from the President and Vice President of Finance and Administration.
$100,000 and above Board of Trustees approval also required.

 

These requirements are subject to the College's full Purchasing Procedures, including provisions for specialized purchases, sole source procurement, emergencies, and applicable grant requirements.

Ethical & Responsible Purchasing

Glen Oaks is committed to maintaining high ethical standards throughout its purchasing activities.

Purchasing decisions are based on legitimate business considerations, including price, quality, service, and overall value to the College.

College employees involved in purchasing and vendor selection must avoid conflicts of interest and conduct vendor interactions fairly and professionally.

Frequently Asked Questions

Q: How can my business become a vendor for Glen Oaks Community College?

A: Businesses interested in working with Glen Oaks can review open procurement opportunities on this page. Each solicitation provides instructions for submitting a response. For other vendor-related questions, contact the Business Office.

Q: Where can I find current RFPs and bids?

A: Current Requests for Proposals, Requests for Qualifications, and formal bid opportunities are posted in the Current Bids & Requests for Proposals section of this page.

Q: Does Glen Oaks require competitive bids for purchases?

A: Glen Oaks requires three informal quotes for purchases from $5,000 to $24,999. Purchases of $25,000 or more generally require a formal bid, RFP, or RFQ, subject to the College's Purchasing Procedures.

Q: Who manages purchasing and procurement at Glen Oaks?

A: The Glen Oaks Community College Business Office administers purchasing procedures, manages solicitations, and maintains official procurement and contract records.

Q: Is Glen Oaks Community College tax-exempt?

A: Yes. Glen Oaks Community College is exempt from applicable federal, state, and local sales taxes. Tax exemption certificates are issued and maintained by the Business Office.

Procurement Questions? Contact Us

Have questions about purchasing procedures or an available bid opportunity? The Glen Oaks Community College Business Office can help direct you to the appropriate information.

Phone: 269-294-4302

Email: procurement@glenoaks.edu