COVID-19 Preparedness Plan
The health and safety of our students is at the core of every decision we make. In preparation for your return to campus, we have developed a plan following the guidelines for the Centers for Disease Control and Prevention, (CDC) and the college’s Preparedness Plan for Campus Reopening.
This plan will address many areas of housing operations and will include policy changes to effectively prevent and prepare for the 2023-2024 academic year. In accordance with the Preparedness Plan for Campus Reopening, this plan is intended to provide an outline of how the Office of Housing Operations and Residential Life will prepare, prevent, and respond to the Coronavirus pandemic.
The Housing Operations and Residential Life staff will work collectively with the college to address issues and concerns as quickly and appropriately as possible, following guidelines of the Centers for Disease Control and Prevention (CDC), federal and state government, and our local public health department. Residents will be notified as this plan is updated, and all updates will be published on the Glen Oaks Coronavirus page as well as the Glen Oaks Housing page.
Questions and concerns may be directed to the Housing Office at 269-294-4224 or via email.
Finally, we cannot wait to welcome you all back on campus!
Move-In
In order to effectively manage social distancing and sanitation, changes have been made to the move-in schedule and process to decrease risk to students, families, and staff.
- Move-In Dates
- Move in will be Sunday, August 27th, 2023.
- Please refer to your designated move-in time, listed with your suite assignment and suitemate information.
- If there is a concern with your assigned time, please contact the housing office for an alternate time.
- What to Bring/Expect
- Residents will be limited to 2 volunteers to assist them with moving in.
- All residents and guests will be required to have their temperature taken before they are permitted to move-in.
- Pack with the worst case scenario in mind. If the building is closed due to Covid-19, residents may have limited time to pack and/or may be away from campus for an extended period of time.
- It is recommended that residents only bring necessary belongings to help with personal sanitation and to pack quickly, if needed.
- We will provide carts, but recommend you bring your own, if available, to decrease contact.
- Testing
- Temperatures will be taken of residents and guests prior to receiving check-in materials if deemed necessary.
- If asked to test and the temperature registers at 102 degrees, or higher, the resident will not be permitted to move-in.
- Temperatures will be taken of residents and guests prior to receiving check-in materials if deemed necessary.
- Required Paperwork: Please complete prior to move-in weekend.
- Residents will complete most check-in materials online.
- Emergency Contact Form
- Vehicle Registration Form
- Meningitis Vaccination Form
- This information will be submitted via Etrieve.
- Residents can access the forms via the Etrieve Forms area
- Residents may sign in using their Viking ID
- Residents can access the forms via the Etrieve Forms area
- Residents will complete most check-in materials online.
- Social Distancing
- Please follow the directional signs around the check-in station and throughout the building.
- Maintain a 6 foot distance between staff and other residents when possible.
- Notify a college staff member if you notice a dispenser is empty.
- Please note: thoroughly washing your hands with soap and water for at least 20 seconds is still THE most effective way to prevent the spread of germs.
- Eliminate physical contact with others, such as handshakes, hugs, or touching.
- To the extent feasible, avoid touching surfaces that are frequently touched by others (handrails, counter tops, etc.).
- Avoid coming in close contact with anyone who appears to be sick or who is coughing or sneezing.
When Not to Report to Campus:
- Cough
- Shortness of breath or difficulty breathing
- Fever or chills
- Muscle or body aches
- Headache
- Sore throat
- New loss of taste or smell
- Nausea or vomiting
- Diarrhea
If you are experiencing any of these symptoms and/or have been advised to quarantine, contact all of your instructors immediately to make arrangements for any coursework you may miss.
- STUDENTS WHO TEST POSITIVE FOR COVID-19:
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- Must remain off campus for ten (10) days from onset of symptoms or date of positive test if asymptomatic AND;
- Must have no fever for at least 24 hours without the use of fever reducing medicine AND;
- Any respiratory symptoms (cough and shortness of breath) have been improved for at least three (3) days.
- Submit the Student COVID-19 Reporting Form located here or on the Coronavirus page at glenoaks.edu. The student’s name and contact information will be shared with the local health department for contact tracing purposes. The health department or the college will contact students to identify others with whom students have had close contact (less than 6 feet apart for 15+ minutes). The identified parties will be notified only that they have been in contact with someone who tested positive for COVID-19; they will NOT be given the name of the student.If an employee of the college tests positive for COVID-19, the same protocol will be followed, and students who have been in close contact (less than 6 feet apart for 15+ minutes) with the employee will be notified to quarantine for 14 days from last exposure and monitor for symptoms.
- STUDENTS WHO HAVE HAD CLOSE CONTACT (less than 6 feet apart for 15+ minutes) WITH A PERSON WHO TESTED POSITIVE FOR COVID-19:
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- Quarantine for 10 days from last date of exposure to the known positive. If no symptoms develop, you may end quarantine and continue to monitor for symptoms until Day 14. OR
- If symptoms develop, follow the protocol(s) below for students with symptoms.
- Quarantine for 7 days from last exposure to the known positive and provide a negative test result (Test must occur on day 5 or later). Continue to monitor for symptoms through Day 14.
- If symptoms develop, follow the protocol(s) below for students with symptoms
- Quarantine for 10 days from last date of exposure to the known positive. If no symptoms develop, you may end quarantine and continue to monitor for symptoms until Day 14. OR
- STUDENTS WITH ONE OR MORE PRINCIPAL SYMPTOMS (cough, shortness of breath, loss of taste or smell):
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- At least ten (10) calendar days have passed since the symptoms began AND;
- Must have no fever for at least 24 hours without the use of fever reducing medicine during that time AND;
- Any respiratory symptoms (cough and shortness of breath) have been improved for at least three (3) days
*Students may return to campus before the end of the 10-day isolation period if symptoms have improved for three days AND the student can provide physician documentation attributing symptoms to a non-COVID physical or medical condition. A negative COVID test alone will not permit return when a student has principal symptoms. Students unable to provide documentation, or who do not wish to provide documentation, must remain off campus for 10 days. Please provide documentation to the Vice President of Student Services at thowden@glenoaks.edu
- STUDENTS WITH MULTIPLE NON-PRINCIPAL SYMPTOMS (Headache, diarrhea, nausea, vomiting, fever, sore throat, muscle aches, fatigue, runny nose, or congestion):
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- At least ten (10) calendar days have passed since the symptoms began AND;
- Must have no fever for at least 24 hours without the use of fever reducing medicine during that time AND;
- Any symptoms have improved for at least three (3) days
*Students may return to campus before the end of the 10-day isolation period if they have tested negative for COVID-19 during that period and/or the student can provide physician documentation attributing symptoms to a non-COVID physical or medical condition. Students unable to provide documentation, or who do not wish to provide documentation, must remain off campus for 10 days. Please provide documentation to the Vice President of Student Services at thowden@glenoaks.edu
- STUDENTS WITH ONE OF THE FOLLOWING SYMPTOMS (NOT EXPLAINED BY A KNOWN MEDICAL OR PHYSICAL CONDITION):
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- Headache, diarrhea, nausea, sore throat, vomiting, muscle aches, fatigue, runny nose, or congestion – may return 24 hours after symptoms have improved and if no other symptoms develop.
- Fever – must be fever free for 24 hours without the use of fever reducing medication.